A progressive medium sized law firm
in Nairobi is seeking to recruit a dynamic and proactive Administrative Manager with
the relevant skills and ability.
The firm will provide a very
competitive pay package.
Key Duties and Responsibilities
Based in Nairobi and reporting to the
Managing Partner, the individual will have the following responsibilities;
- Handling all human resource processes of the
firm, including recruitment and induction of staff, maintaining HR
records, monitoring staff performance and facilitating appropriate
development programs, carrying out performance appraisals and development
review processes.
- Working with departmental heads to ensure that
the administrative support and services are well coordinated and provided
in a cost effective and sustainable way.
- Planning, scheduling, allocating and
coordinating departmental activities, events, and services.
- Help in managing Advocates’ schedules of
official activities and appointments.
- Responding to a wide variety of inquiries for
providing information and/or direction as may be required.
- Procurement of maintenance services and
equipment through well negotiated deals to save costs to the organization.
- Ensuring high standards of clean, tidy and
conducive working environment and guarantee warm, friendly reception of
clients and visitors, and directing them accordingly.
- Compiling of responsive tender documentation,
expressions of interest, and any other applications the firm makes,
ensuring strict adherence to deadlines as well as documentation
requirements.
Specific Key Accountabilities
The person must be able to work
independently, plan, and prioritize their workload.
They must equally be able to plan,
prioritize and authorize expenditure relating to administrative projects.
Personal Profile
Personal Profile
- Educated to degree (bachelor’s degree in
business related field is preferred) or higher diploma levels
- Computer skills and knowledge of MS-Office
suite (excel, access, word, outlook and use of internet)
- Proven experience of effective supervision,
delegation, motivation and support of staff
- Proven experience of providing or overseeing
successful administrative support and office systems within a busy
organization
- Experience of negotiating with external
suppliers to secure the best deals
- Experience of clerical and administrative
procedures and systems such as filing and record keeping
- A minimum of 3 years in a similar position.
General Attributes
- Able to work odd hours
- Proactive with excellent problem assessment
and resolving approach, and result oriented
- Able to work methodically, accurately and
neatly, and attentive to details and accuracy
- Neat personal appearance
- Ability to form good working relationships
with a wide range of groups and individuals
- Self-motivated and able to work unsupervised
and on own initiative
- Exhibits high levels of professionalism,
strong public relations and interpersonal skills
- Fluent in English and Swahili
To apply send your application
complete with CV and Testimonials to the email advocates2015@gmail.com with
details of your experience, present position, gross salary, day / evening
telephone numbers so as to reach by 15th December 2014.