Vacancy: Administrative Logistics Officer
Finance & Admin - Nairobi, Kenya
Job Purpose: Facilitate the development and implementation of suitable logistics policy / procedures and strategy to maximize savings and benefits to the Organization and perform the logistics coordination function effectively and efficiently in line with programme and operations demands.
Management Responsibility: Member of assigned technical committeesFinance & Admin - Nairobi, Kenya
Job Purpose: Facilitate the development and implementation of suitable logistics policy / procedures and strategy to maximize savings and benefits to the Organization and perform the logistics coordination function effectively and efficiently in line with programme and operations demands.
Description of Duties
- Work with the core departments to ensure close
integration of logistics planning in field operations, including input to
donor reports and review of the logistic component of proposals.
- Coordinate transport arrangements for staff
during the day
- Routine provision of logistic support to
various programs of the organization
- Define logistics strategy within the
Organization policies and procedures and ensure effective integration of
logistics operations.
- Inform Evidence Action Kenya personnel of
logistics procedures and regulations; maintains all taxi and car hire
records
- Contact transport vendors or agency
representatives to obtain availability and product information or to
solicit bids, develop requests for quotations and confer with vendors
concerning new products, damaged goods, delayed payments or related
information.
- Ensure adequate logistics preparedness through
contingency planning and continuous logistics preparedness reviews
- Coordinate logistics operations with other
organizations’ in the area.
- Manage organization’s field fleet security
arrangements and coordinate any evacuations
- Support logistics staff in other offices and
Supervise respective staff as required
- Occasionally visit field offices to audit
procurement and logistic processes and provide advice and training as
required including cost allocation of mileages
- To monitor operation of CMMB Kenya vehicles
Accountability
- Decision Making: Provide procurement and
logistics guidance, advice and support to CMMB offices as necessary or as
requested
- Responsibility over data or information and
asset: Assigned vehicles, assets and files
- Responsibility over staff: Assigned
procurement and logistics staff
Professional qualifications
- A Diploma in Business management/logistics
- A valid driving license
- A valid Certificate of Good Conduct
- [DESIRABLE] A post graduate diploma or
bachelor’s degree in Business management/Logistics
Relevant Experience and Key skills
- 3-5yrs years driving experience
- Must be accident free for at least for 2
years.
- An understanding of the traffic laws of Kenya.
- Demonstrates ability to manage diverse
transport operations; ability to review alternative options and select
most effective and cost efficient mode of transport; ability to provide
leadership; strong negotiating skills and ability to influence others to
reach consensus; excellent knowledge of institutional mandates, policies and
guidelines pertaining to transport operations and related matters;
demonstrates ability to complete in-depth analyses and to formulate
conclusions/recommendations.
- A minimum of 3 years of experience in
transport and logistics position within a large organization is required.
Personal Attributes
Attention to details such as directions, addresses and delivery instructions
Planning & Organizing – Ability to coordinate the work of others, work under pressure of tight and conflicting deadlines and handle multiple concurrent projects/activities.
Attention to details such as directions, addresses and delivery instructions
Planning & Organizing – Ability to coordinate the work of others, work under pressure of tight and conflicting deadlines and handle multiple concurrent projects/activities.
Teamwork – Excellent interpersonal
skills, including ability to operate effectively across organizational
boundaries; ability to establish and maintain effective partnerships and
working relations in a multi-cultural, multi-ethnic environment with
sensitivity and respect for diversity
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