Neo Marketing, a leading
below-the-line marketing agency, with over five years’ experience in delivering
brand experiences is recruiting for an Admin
Assistant (AA).
Job Profile: The Administrative Assistant reports to the HR
& Admin Manager and is responsible for providing administrative and
clerical services. Providing these services in an effective and efficient
manner will ensure that the organizations operations are maintained in an
effective and efficient manner.
Job Responsibilities
Bookkeeping
- Monitoring and recording expenditures by
creating spreadsheets to track the organizations expenditure on petty cash
and reporting it to the Operations Director.
Planning and Scheduling
- Plan events like board meetings and luncheons
with the help and advice of the HR & Admin Manager.
- Schedule appointments and preparing
presentation materials.
Communication
- Compose correspondence/reports for own or EDs
signature
- Arrange essential mail in priority action
order for the ED
- Check deadlines on incoming requests and put
preliminary work in play
- Process replies on own initiative or from the
EDs’ dictation or notes
- Research, draft or abstract reports
Confidentiality
- Perform to earn the ED’s full confidence
- Assure discreet handling of all business
Visitors
- Screen to control interruptions
- Provide back-up data as needed
- Arrange amenities as needed
- Schedule visits away from boss’s area to
protect priority/private tasks
Travel
- Arrange travel through internal or outside
agents (pre - qualified agent)
- Arrange travel cash in advance
- Prepare itinerary, trip file and supplies
- Prepare expense report tools for boss
- Complete expense reports after trip
Data Management
- Improve/tighten storage/retrieval systems
- Update and manage index
eMail: hr@neomarketing.co.ke
