NGO Jobs in Kenya – Oxfam

Vacancy: Finance & Administrative Assistant 

Ref: INT0955

National, E1

Fixed Term contract (5 months, renewable)

Based in Wajir

Oxfam in Kenya implements an exciting and dynamic programme; incorporating both rapid and slow onset emergencies, longer term development and influential advocacy and policy work.  


Oxfam Kenya is engaging in the great changes taking place in Kenya including the devolution of government, promoting women at the heart of all its programmes, the discovery of Oil in the Arid Lands and the expansion of informal urban settlements.   

Oxfam in Kenya works in Turkana, Wajir and the Nairobi informal settlements as well as on national level governance and coordination issues in multi stakeholder fora.  

We are currently looking for a dynamic individual for the position of Finance & Administrative Assistant to be based in Wajir.

Key Responsibilities

Finance
  • To take responsibility for, providing overall management advisory roles on all aspects of finance services.  This will include being responsible for the constant functioning of cash flow needs for the Wajir Programme team.
  • To coordinate all aspects of documentation of supplier payments, ensuring that proper planning, documentation and security procedures are maintained at all times.
  • To ensure that accurate periodic cash forecasts are prepared and float top ups  submitted to the Nairobi Office by the due dates. Ensurethe Office has sufficient cash at all times to support deliver the Projects.
  • To ensure that staff advances and travel floats are issued strictly within Oxfam guidelines.
  • Ensure that the float register is maintained on weekly bases. That float & salary advance balances are forwarded to Nairobi monthly by the due dates.
  • To ensure that a complete and accurate record of all petty cash transactions is maintained at all times; that expenditure of petty cash is fully monitored; and that requests for replenishment are made in a timely manner, with strict observation to the insured limit of cash in safe/hand.
  • Ensure that all petty cash vouchers raised are appropriately approved and filed in a safe place over the entire life of the Project.
  • To provide essential support and advice to partners on matters relating to management of their finances and specifically on Oxfam budgets that they manage. Periodic on the job training/coaching of partner accounts teams may be necessary in the areas of financial management & reporting.
  • To ensure that staff leave record are updated and correct at all times
Administrative
  • Support in organising meetings and in-house/external events and preparation of payments for related costs.
  • Ensure that all Admin records are properly filed – both electronically and in physical files
  • Management of stationery and office supplies, record keeping and stock supplies
  • Work closely with Nairobi Logistics and other staff to ensure timely passenger travel and accommodation bookings for commercial/ECHO flights and hotels.
  • Support in office photocopying and filing
  • Carry out reviews of Admin service providers with support from the HR & Admin and Logs personnel, or as applicable
  • To carry out minor essential procurements for the office in liaison with the Logistics department in Nairobi
  • Undertake other Administrative tasks as required from time to time
Qualifications
  • At least a diploma in business/finance management OR accounting from a recognized institution of learning oi its equivalent.
  • At least 1 year experience with NGO will be an added advantage
CLICK HERE for a detailed job description 

To Apply
If you believe you fit the above profile, please submit your application and CV detailing your experience for the position and including your daytime telephone contact and two referees, preferably your current line managers to:

CLICK HERE
 to apply online 

Vacancy: CaLP Kenya Capacity Building Officer

Ref: INT0957

Location: Nairobi, Kenya

Contract Type:Fixed term (10 months)

Level: 
 D2 National

The Cash Learning Partnership (CaLP) is an interagency partnership that promotes the appropriate use of cash transfers in emergencies through capacity building, evidence based research and advocating for and engaging in developing policy around cash based programming. 

Founded in 2006, the CaLP has grown significantly in the past 5 years and is likely to have a staff strength of 11 full time staff, deployed to different parts of the world. 

Since 2012, CaLP has embarked on a new phase that involves developing strategic partnerships at global and regional level for advocacy. 

The CaLP has a steering committee of 5 member agencies: Save the Children, Action against Hunger, Norwegian Refugee Council, The British Red Cross and Oxfam GB. The CaLP team is accountable to the Steering Committee but is line managed by Oxfam GB.

The Cash Learning Partnership (CaLP) is growing a network of regional support in East Africa, specifically engaging stakeholders from the humanitarian sphere as well as Government, Civil Society and the Private Sector. 

The CaLP Regional support approach includes components of advocacy, capacity building and research. 

The Regional hub of Nairobi provides support to various country contexts within East Africa. 

The CaLP Kenya Capacity Building Officer will support this growth of the network from Kenya in numerous capacities.

To be successful in this role, you will have a first degree in any of the related fields of Social Sciences, Advocacy, Development Studies or International Relations, coupled with demonstrated experience of building capacity for advocacy, coordination and lobbying particularly of local and county Governments and multi-lateral institutions.  

In-depth experience of training, designing organisational learning and organisational development is essential for this role.  

You will also have sound understanding of governance and the safety net within Kenya and demonstrate experience in creating a learning and capacity-building environment.  

You will be required to have excellent written and verbal communication skills, and be able to speak and write in English.

CLICK HERE
 to access a detailed job description

Are you the one we are looking for?

CLICK HERE
 to apply online

Please read the full job profile and submit your application and CV including a day time contact by applying online

Closing Date: 05 November 2014

Consultancy:Medical Audit

Ref:
 INT0956

Location:
 Nairobi 
 
Oxfam GB provides medical benefits to its staff based in Kenya. 

The benefits are applicable to employees based on different criteria as follows:

All national employees with a continuous service period of two months and above are entitled to Oxfam medical benefits together with their officially registered dependants.   
 
 
Casual employees with less than two months continuous service, employees on temporary contracts of less than two months, volunteers, interns and consultants are not eligible for medical cover.
Actual benefits are spelt out in a medical benefits policy that has been used to sign-up service provision agreements with our service providers.

To ensure Oxfam continues to receive value for its money and that it is legally safe, it is necessary that we engage a reputable organization to do an audit of the utilization of the last report on compliance with the Oxfam policy and Government legislations by both internal systems and external providers.

Specific Terms of Reference: The scope assignment caters for a 2 year retrospective audit of the scheme for a staff population of 152 employees based in Kenya and their 302 dependants.

The consultant(s) are expected to undertake the following tasks: -


  1. Review medical agreements that Oxfam GB has with medical providers to determine compliance and reasonableness. A list of the medical providers will be provided before the start of this consultancy.
  2. Review providers’ compliance to statutory and legal provisions in employee medical provision services.
  3. An audit of all medical invoices submitted by service providers for payment in the last financial year.
  4. Advise on the gaps identified that might be used for misappropriation or abuse of the benefit.
  5. Establish disease trends and areas of intervention.
Expected Outputs

The consultants are expected to deliver the following outputs:
  • A detailed report on the gaps identified in fulfillment of contractual agreements.
  • Detailed report on individual provider’s compliance to statutory, legal and other best practices i.e. confidentiality in medical service provision
  • A detailed audit report on the  use and integrity of the invoices
  • A detailed report on the identified or possible gaps that expose the organization to misappropriation or financial abuse.
  • Recommendations on how to manage utilization and maximize efficiency on managing the benefit.

Time frame: The estimated duration of the assignment is 30 working days.

CLICK HERE
 for a detailed job description

How to Apply

CLICK HERE
 to apply online

Application deadline: 6th November 2014