Caritas MFB Microfinance Bank: We are a newly found Faith Based Microfinance Bank
in Kenya whose vision is to empower all economically and socially.
We are seeking to fill the following
position with a competent, able and committed individual who will translate and
actualize the vision of the shareholders.
Job Title: HR and Administration Officer
Reporting To: CEO
Job Summary: The officer shall provide overall support to
other staff: He/she will be in-charge of designing, organizing and overseeing
implementation of office policies and procedures.
She will ensure a clean and safe
working environment, filing of personnel files, leave administration,
management of correspondences etc.
Key Responsibilities
Administrative Duties
- Ensure that all systems and equipment in the
office are in good working condition
- Supervise the administrative staff to ensure a
well running and clean office
- Handling the CEOs diary and scheduling of
meetings with external persons
- Make travel arrangements for the Senior
Management and any member of staff
- In charge of event organization and
correspondences
- Communicate with customers, employees, and
other individuals to answer questions, disseminate or explain information,
take orders and address complaints.
- Ensure compliance of the company with the laws
as well as all relevant licensing are up to date
- In-charge of outsourcing suppliers to the
company
- Collect, count and disburse petty cash and do
bank book keeping
- Recording office expenditure / managing the
budget;
- Organizing the office layout and maintaining
supplies of stationery and equipment;
- Maintaining the condition of the office and
arranging for necessary repairs;
- Any other duties as assigned
HR Duties
- Recruiting and staffing logistics
- Performance management and improvement systems
- Schedule leave and approve leave for members
of staff
- Organize internal staff meetings and take
notes
- Ensure that the personnel bio data is received
and all the documentations are filed and are up to date
- Resolve conflicts among staff members
- Organizational development
- Employment and compliance to regulatory
concerns and reporting
- Employee orientation, development, and
training
- Policy development and documentation
- Handle Employee relations
- Employee safety, welfare, wellness and health
Key Competencies Required
- Must be a holder of a diploma in Business
administration or related studies, a degree will be an added advantage.
- Should have at least fiveyears’ experience in
office administration and HR.
- Ability to deal with different personalities
- Working knowledge of emails, spreadsheets
- Ability to multi-task in a busy environment
- Must have good planning, organizing and
coordinating skills
- Should have good communication skills
- Should be computer literate and hands on
- Should be a quick thinker with ability to
trouble shoot
Essential Application Details
- Please indicate the Job Ref, followed by Job
Title in the Subject line of your email application (e.g CB/HRR/003
Operations Manager …)
- Closing date for applications is 6th November
2014
- Please indicate expected salary in application
- Only Shortlisted Candidates will be contacted
How to Apply
Please send CV and Cover Letter as
ONE document to: recruitment@caritasmicrofinancebank.co.ke