Republic of Kenya
Government of Makueni County
Makueni County Public Service Board
Makueni County Public Service Board wishes to recruit competent and qualified persons to fill the following positions in accordance with Article 176 of the Constitution of Kenya 2010 and Sections 45, 50 and 51 of the County Government Act No. 17 of 2012.
Makueni County Public Service Board wishes to recruit competent and qualified persons to fill the following positions in accordance with Article 176 of the Constitution of Kenya 2010 and Sections 45, 50 and 51 of the County Government Act No. 17 of 2012.
Payroll Clerks
JG H
2 Posts
The Human Resource Assistants will be
answerable to the Payroll Manager and will be responsible for the following
tasks:
- Ensuring compliance with the requirements of
IPPD system in salary preparation.
- Ensuring timely preparation of salaries.
- Effecting statutory deductions in payroll and
timely remittance of the same.
- Addressing all staff matters related to
payroll.
- Updates payroll records by reviewing and
approving changes in exemptions, insurance coverage, savings deductions,
and job titles, and department/ division transfers.
- Prepares reports by compiling summaries of
earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Balances the payroll accounts by resolving
payroll discrepancies.
- Provides payroll information by answering
questions and requests.
- Contributes to team effort by accomplishing
related results as needed
- Performing other duties that may be assigned
from time to time by the immediate supervisor.
Requirements for Appointment
- Be a Kenyan Citizen
- Diploma in Human Resource Management from a
recognized institution
- Minimum two years (5) relevant experience in
the public or private sector.
- Knowledge in Human Resource Management
policies, statutory regulations and employee relations.
- Good planning, organizational, communication
and analytical skills.
- Proficiency in computer applications.
- Satisfy the requirements of Chapter Six of the
Constitution of Kenya 2010 on leadership and integrity.
Senior Records Management Officer
JG M
1 Post
Reporting to the Director, Human Resource, the Officer will be responsible for the following:
- Storing, arranging, indexing and classifying
records;
- Facilitating the development of filing
systems, and maintaining these to meet administrative, legal and financial
requirements;
- Devising and ensuring the implementation of
retention and disposal schedules;
- Responsible for overall record keeping and
Management
- Developing Records management policy and
implementing the same.
- Developing and managing the Registry.
- Advising on proper ways of disposing documents
that have outlived their usefulness.
- Assisting the Government in developing best
practice record Management procedures and ensuring that they are adhered
to.
- Ensuring proper, secure and computerized
storage of documents for easy retrieval.
- Overseeing the management of electronic and/or
paper-based information;
- Designing, setting up, maintaining, reviewing
and documenting records systems;
- Identifying the most appropriate records
management resources;
- Advising on and implementing new records
management policies and classification systems;
- Providing a policy framework to guide staff in
the management of their records and use of the employer’s records system;
- Ensuring compliance with relevant legislation
and regulations;
- Managing the changeover from paper to
electronic records management systems;
- Preserving corporate memory and heritage;
- Responding to internal and/or external
information enquiries;
- Advising on complex legal and regulatory
issues, often involving difficult judgments in controversial areas such as
the Freedom of Information Act and other national or County legislation;
- Training and supervising records staff;
- Advising staff in other departments on the
management of their records and information
- Performing other duties that may be assigned from
time to time by the immediate supervisor.
Qualification / Requirements
- Be a Kenyan citizen
- A bachelor’s degree in Information Science /
Records Management.
- Master’s degree in related field will be an
added advantage.
- Must have served as a Senior Records
Management officer for 7 years.
- Must demonstrate professional competence and
administrative ability in handling records.
- Good interpersonal skills.
- Good knowledge in Computer applications.
- Satisfy Chapter six of the constitution of
Kenya 2010
Records Management Clerks
JG H
2 Posts
Reporting to assistant director, records management, the officers will be responsible for the following:
- Implementing best practice In record keeping
and management
- Managing the operations of registry.
- Planning appropriate office space for
accommodation of registry services.
- Tracking file/ documents movement in
accordance to Government regulations.
- Proposing any policies that would improve and
provide security in safeguarding classified information.
- Ensuring orderly record Management for ease
retrieval and referencing when required.
- Maintaining updated files.
- Processing all incoming and outgoing
correspondence.
- Performing data entry as instructed.
- Work with electronic storage media devices
- Storing and extracting file information from
computers.
- Performing other duties that may be assigned
from time to time by the immediate supervisor.
Qualification / Requirements
- Be a Kenyan citizen
- Diploma in Information Science or records
management.
- At least 3 years relevant working experience.
- Demonstrate professional competencies and
administrative ability for the position.
- Able to manage records independently.
- Have interpersonal and basic skills in Human
Resource.
- Knowledge in Computer applications.
- Satisfy Chapter six of the constitution of
Kenya 2010.
How to Apply
Written applications enclosing CV, Copies of academic and professional certificates and ID card should be submitted in a sealed envelope and addressed to;
Written applications enclosing CV, Copies of academic and professional certificates and ID card should be submitted in a sealed envelope and addressed to;
The Secretary
Makueni County Public Service Board
P. O. Box 49 - 90300
Makueni
Visit: www.makueni.go.ke
Or delivered by hand at the reception desk at Makueni County Public Service Board Offices located past Makueni Girls, Opposite Wote Technical Training Institute.
Closing date is Friday 5th December, 2014
Note:
(i) All applicants are required to
obtain clearance from the following Institutions;
- The Criminal Investigation Department (CID).
- The Higher Education Loans Board (HELB).
- The Kenya Revenue Authority (KRA).
- The Ethics and Anti Corruption Commission
(EACC).
(ii) Only shortlisted candidates will
be contacted.
(iii) Shortlisted candidates will be required to produce their original National Identity cards, Certificates and the above clearances during interviews.
(iv) The Makueni County Government is an equal opportunity employer; Youth, Women, Persons with Disabilities and other marginalized persons are encouraged to apply.
(v) Affirmative action as stipulated in the constitution shall be applied.
(vi) The salary and benefits attached to each post are as advised by the Salaries and Remuneration Commission.