Vacancy: South Sudan Finance Manager
Location: Wau, South Sudan
Location: Wau, South Sudan
Frequent travel to field offices in
South Sudan and periodic travel to Nairobi
Primary Functions:The South Sudan Finance Manager (SSFM) oversees
accounting services for all South Sudan programs, ensures compliance with donor
and organizational requirements, increases the overall efficiency &
effectiveness of finance and compliance processes in South Sudan.
The SSFM advises the Country Director
regarding emerging issues related to finance and compliance.
This position also provides oversight
to the HR & Office Manager.
Finance:
- Oversee the accounting functions in support of
South Sudan programs including budget preparation, budget amendment,
income and expense allocations,
- Reconcile outstanding advances, A/R
reconciliations, TRR reconciliations, Bank reconciliations, cash flow
projections on a monthly basis..
- Directly supervises accounting staff as
outlined in the South Sudan Organizational Chart and acts as the technical
expert for other finance staff in South Sudan.
- Keep abreast of bank and cash flow challenges
bringing concerns and recommendations to the CD and FD.
- Oversee the month end and year end finance
process to ensure that all program/country financial information is
accurate and ready for integration with WC Africa data..
- Review South Sudan program financial reports received
from HQ for accuracy and reasonableness. Research any irregularities
and bring unresolved matters to the attention of the budget holder and CD.
- Ensure field offices are following WC
financial policies, procedures and good financial practices. Recommend
context relevant policies and procedures.
- Facilitate learning opportunities for direct
reports and other South Sudan finance staff to grow in their knowledge,
skill and responsibilities.
- Proactively evaluate income vs. expenses for
all South Sudan programs keeping the South Sudan Director abreast of any
significant concerns or matters arising. Advise CD and PM when issues
arise that might result in funding gaps.
- Evaluate the allocation of country costs
between programs quarterly and make adjustments as necessary. Advise
the CD and Accounts Payable Clerk of any changes.
- Review field transactions to ensure they are
being coded to the correct project and donor.
- Invoice partners for monthly expenses ensuring
all appropriate costs are recovered.
- Monitor accounts payable to ensure sufficient
funds are on deposit to support operations.
- Oversee the identification and protection of
the country’s assets through the enforcement of internal control policies
and procedures
- Provide basic finance training to field program
staff..
- Provide periodic financial information as
requested by WC Finance Director or CRISTA finance.
- Keep abreast of relevant South Sudan laws and
regulations for taxation, labor laws, duty etc. Ensure
organizational compliance with government agencies to reduce
organizational risk and take advantage of opportunities as laws or
regulations change. Proactively examine ways to reduce
organizational costs. Follow up on tax exemptions, VAT refunds etc.
- Ensure sound financial practices by following GAAP
standards and WC policies and procedures.
- Report irregularities to the South Sudan
Director or WC Finance Director.
- Responsible to ensure that donor financial
reports are accurate and timely.
- Ensure that program staff are recording and
reporting all GIK on a monthly basis. Report consolidated GIK
information including volunteer hours to HQ on a monthly basis.
- Maintain a system to track outstanding
obligations such as unfulfilled contracts etc in an accruals report to
ensure CD and program staff are aware of commitments.
- Maintain up to date donor file (paper and
electronic) for each donor which include copies of all official documents,
agreements, contracts, approvals, key correspondence, waivers, financial
and narrative reports etc.
- Maintain a life of grant spreadsheet updated
monthly for each donor funded project that will pass over a WC financial
year.
- Monitor USG grants/agreements to ensure
compliance with key areas. Advise staff regarding items needing
prior approval or waivers.
Human Resources:
- Administer monthly payroll system to ensure
that staff are paid in a timely manner consistent with labor laws.
- Develop and implement a system to ensure that
staff are completing & submitting accurate time sheets on a monthly
basis. Review timesheets and make adjusting entries on a monthly
basis so that programs and donors are charged according to the timesheet
allocation.
- Mentor the HR & Office Manager to develop
her knowledge, skills and understanding of sound HR practices including
recruitment, hiring, personnel file management, timesheet administration,
record keeping of time off, labor law issues, benefit administration,
termination, etc.
- Oversee the Wau office functions by mentoring
the HR & Office Manager in office administration to ensure smooth operations.
Working Conditions
- Based in Wau, South Sudan, living in a team
house.
- Regular travel to field offices to provide
support and capacity building of field staff.
- Living conditions in the field are basic and
can be harsh.
- Roads in South Sudan are unpaved and very
poor. Travel to field sites is strenuous.
- May require working extended hours and on
weekends/holidays to meet deadlines.
- Normal office hours are Monday-Friday 8am-5pm.
Interested candidates should submit
their applications and CV to worldconcernhr@wcdro.org not later than 07th
November 2014.
Do not attach your certificates at
this point.