Job Ref No: KRDP/FA/2014 -2015
Position: Finance Assistant (FA)
Project Name: Kenya Rural Development Programme - ASAL Drought
Management (KRDP / ASAL DM)
Kenya Rural Development Programme –
ASAL Drought Management (KRDP / ASAL DM) is a five and a half years project,
running from 1st July 2011 to 31st December 2016, funded by the European Union
(EU), under the National Drought Management Authority (NDMA).
The implementation of KRDP/ASAL DM
supports the institutional building of NDMA, which is mandated over
coordination of drought risk management in Kenya.
The project is a successor of the EU
funded Drought Management Initiative (DMI) project, which was implemented from
1st September 2007 to 30th June 2011.
KRDP / ASAL DM builds on the
activities of DMI, which supported on-going efforts towards consolidation and
institutionalisation of drought management structures and functions in the
country.
The implementation of the project is
done through the NDMA Headquarters in Nairobi and 23 NDMA county offices within
the ASAL areas in the country. These areas account for over 80% of the
country’s geographical area.
A Technical Support Unit (TSU) was
set up to assist NDMA in the implementation of the project. Working under the
TSU, the successful candidate will be expected to contribute to the realisation
of the Project’s overall goals and objectives.
Working in the TSU under supervision
of the Finance and Administration Manager (FAM), the Finance Assistant is
expected to contribute to the realisation of the project’s goal and objectives
by assisting the FAM and the Project Accountant (PA) in executing the routine
and periodic duties and responsibilities within the finance section.
The duties and responsibilities of
the office holder will extend other drought management projects implemented by
NDMA through the TSU, under the KRDP financing agreement.
Specific duties and responsibilities:
- Assist in disbursement of funds for KRDP
supported activities at the National Drought Management Authority (NDMA)
headquarters and counties
- Monitoring on usage of funds advanced to NDMA
counties , to ensure that usage is in line with approved activities and
budgets
- Preparation of payment and journal vouchers
- Preparation of cheque payments
- Issuance of signed cheques to payees
- Update of cashbooks on daily basis to monitor
the project’s cash position
- Preparation of monthly bank reconciliation
statements.
- Posting of the project’s accounting
transactions in computerised accounting software - Quickbooks
- Remittance of bank payment instructions
- Remittance of statutory and non- statutory
deductions
- Filling and storage of the project’s
accounting documents / records
- Processing and payment of travel and other
advances to project staff and other activities supported by the project
- Payment of petty cash expenses and maintenance
of petty cash float
- Training and supervision of interns within the
finance section.
- Handling any other duties as may be assigned
from time to time by the FAM and PA
Academic and Professional
Requirements:
- Qualified accountant (Certified Public
Accountant Part III – Section 5 and 6 or equivalent )
- Bachelor’s degree in Commerce , Finance ,
Economics or a Business related degree
- A minimum of 5 years relevant working experience
in finance duties
- Ability to prepare financial reports to final
level
- Experience in use of Quickbooks or any other
accounting software
- Practical experience in use of Ms Office
packages
- Experience in working in public institutions ,
donor funded projects and /or European Development Fund (EDF) financial
and procurement procedures will be an added advantage
Interested and qualified individuals
should forward their applications including the detailed Curriculum Vitae
to the following e- mail address:
vacancies @dmikenya.or.ke
to reach the undersigned not later
than 17th November 2014:
The Imprest Administrator
Kenya Rural Development Programme - ASAL DM Project
P.O Box 8377 - 00200
Nairobi
Applicants are advised to quote the reference number for position applied for.
Applicants who will not have received
feedback by 1st December 2014 should consider their applications unsuccessful.