Jhpiego, an affiliate of Johns
Hopkins University is recruiting for a USAID health service delivery program in
Juba, South Sudan.
Operating in the stable Central and
Western Equatoria States of South Sudan, this large scale integrated program
aims to improve service delivery of quality primary health care services and
increase community access to these services.
Finance & Administration Manager
Reporting to the Chief of Party, the
Finance and Administration (F&A) Manager will provide leadership in
overseeing the financial and contractual aspects of a five-year USAID health
program in South Sudan, the Integrated Service Delivery Program (ISDP).
This
large-scale program, operative in two states of South Sudan, aims to improve
service delivery through a minimum package of quality primary health care
services, and increase community access to these services.
As a member of the South Sudan
Associate Award Management Team, the F&A Manager will work closely with the
Chief of Party, Deputy Chief of Party, Program Managers and others to ensure
accurate financial, contractual and administrative reporting to the management
team and to agencies external to Jhpiego.
The F&A Manager will also ensure
financial systems and reports are compatible with standard accounting practices
and follow USAID and Jhpiego rules and regulations.
Responsibilities:
- Provide guidance to the Chief of Party
regarding the financial requirements of the project and office operations
- Ensure that USAID resources are appropriately
directed to project priorities and are in line with project work plans
- Maintain and administer project financial
accounting system
- Prepare accurate budgets, track expenses,
ensure that required financial controls are in place and adhered to,
prevent over expenditure of budgets, ensure proper safeguards of funds,
and ensure compliance with established USAID, JHU and Jhpiego financial
and accounting procedures
- Determine updated monthly accruals and
projections to support forecasting accuracy and project completion as
required
- Implement and maintain detailed financial
reporting and reimbursement process in accordance with Jhpiego’s
established financial system
- Review, reconcile and monitor all accounts,
including major project operating accounts, and petty cash operations
involving cash advances
- Direct the annual budgeting process for all
assigned accounts
- Work with the Project Director and Deputy
Project Director to assist program staff in developing work plans and
annual budgets for program activities and local office costs
- Serve as a resource person for non-finance
staff on USAID, JHU and Jhpiego rules and policy
- Work closely with auditors during audits of
Jhpiego field program.
- Make budget adjustments, and other cost
improvement measures, as required
- Use various software applications, such as
spreadsheets, relational databases, statistical packages, and graphic packages
to assemble, manipulate, and format data and/or reports
- Prepare responses to donor’s questions on
financial information or budget application/proposal numbers.
- Ensure compliance by all assigned staff to the
JHU and Jhpiego timekeeping requirements, as well as, timely approval of
timesheets
- Direct and oversee the monitoring and annual
auditing of cost-share requirements, tracking and reporting
- Under the supervision of the Chief of Party,
plan and organize the administrative work of the project
- Provide guidance, monitoring, and support to
the office administrator and logistics manager, including procurement for
goods and services; logistical support for local and international travel
for staff and consultants; financial oversight of local subgrantees as needed;
and maintenance of office inventory
- Ensure staff time sheets are completed as
required and maintain records of leave and attendance for project staff
- Provide guidance and support for contracts
development and management
- Supervise project administrative and logistics
staff
- Ensure that proper human resources
administration procedures are in place for project staff, including
tracking of leave, sick days, absence, and other HR actions
Qualifications:
- BA in Business Administration, Finance or
related field, MBA preferred
- 7+ years’ experience managing USAID grants
and/or sub-contracts in sub-Saharan Africa
- Knowledge of USAID or other USG assistance
policies and procedures
- Demonstrated experience organizing resources
and establishing priorities
- Ability to gather data, compile information
and prepare reports
- Strong oral and written communication and
presentation skills in English
- Proficient Strong computer skills (word
processing, graphic programs and Excel spreadsheets)
For more information and to apply to
this program please visit:www.jobs-jhpiego.icims.com