Vacancy: Executive Assistant to the MD
Industry: Hospitality / Property
Location: Nairobi
Salary: KShs 50K – 70K
Our client is a company that specializes in operating and managing selected
luxuriously furnished and serviced contemporary Penthouses, top floor Duplexes,
Townhouses and Cottages in Nairobi’s up market areas.
Their services including managing
furnished home, furnishing on lease, letting, selling properties, and property
management.
They seek to hire a talented and
dynamic Executive Assistant to the MD to ensure smooth and successful operation
of the MD’s office and execution of related projects.
Job Purpose:- The incumbent will be responsible for the day
to day operation of the Director’s office and entre office, support in running
the Company’s business, liaison with suppliers, service providers and other
stakeholders, supervising support staff and supporting the senior management in
implementing activities aimed at achieving the company’s goal.
Job Responsibilities:-
Job Responsibilities:-
- Managing the Director’s diary and calendar of
appointments
- Composing and preparing correspondence that is
sometimes confidential
- Arranging travel plans, itineraries and
compiling documents for travel-related meetings.
- Plans, coordinates and ensures the Director's
schedule is followed and respected.
- Provides a balanced access to the Director,
creating win-win situations for direct access to the Director’s time and
office.
- Communicates directly, and on behalf of the
Director, with the staff, and others, on matters related to Director's
initiatives.
- Researches, prioritizes, and follows up on
incoming issues and concerns addressed to the Director, including those of
a sensitive or confidential nature and determines appropriate course of
action, referral or response.
- Provides a bridge for smooth
communication between the Director's office and internal departments.
- Demonstrate leadership to maintain credibility,
trust and support with senior management and staff.
- Works closely and effectively with the
Director to keep him/her well informed of upcoming commitments, take
responsibility and follow up appropriately.
- Understand issues taking place in the environment
and keeping the Director updated.
- Provides leadership to build relationships
crucial to the success of the organization,
- Manages a variety of special projects for the
Director, some of which may have organizational impact.
- Drafting acknowledgement letters, personal
correspondence, and other tasks that facilitate the Director's ability to
effectively lead the company.
- Prioritizes conflicting needs; handles matters
expeditiously, proactively, and follow through on projects to successful
completion.
- Maintains discretion and confidentiality in
relationships with the Director’s office
Qualifications
- Should have a minimum of Bachelor's degree or
diploma in business related field.
- Should have 3 to 4 years of experience
supporting Senior Level Executives
- Experience and interest in internal and
external communications.
- Must be proficient in Microsoft Office
(Outlook, Word, Excel, and Power Point).
- He/she should have strong organizational
skills that reflect ability to perform and prioritize multiple tasks seamlessly
with excellent attention to detail
- Very strong interpersonal skills and the
ability to build relationships with stakeholders, including staff and
external partners
- Good written and verbal communication skills
- Demonstrated proactive approaches to
problem-solving with strong decision-making capability
- Highly resourceful team-player, with the
ability to operate independently
- Proven ability to handle confidential
information with discretion, be adaptable to various competing demands,
and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high
performance goals and meet deadlines in a fast paced environment
- Forward looking thinker, who actively seeks
opportunities and proposes solutions
If you are up to the challenge,
posses the necessary qualification and experience, please send your CV only
quoting the job title on the email subject (Executive Assistant to the MD
50-70K) to jobs@corporatestaffing.co.ke before 3rd December, 2014.
Kindly indicate current/last salary on your CV
Kindly indicate current/last salary on your CV
N.B: We do not charge any fee for receiving your CV or for interviewing
Only candidates short-listed for interview will be contacted.
