USAID Building Capacity for African
Agricultural Transformation (Africa Lead II) Project
Scope of Work
Title: Administrative Officer
Location: Nairobi, Kenya (with in-country and periodic
international travel)
Background: The USAID Building Capacity for African
Agricultural Transformation (Africa Lead II) Project is a five-year effort to
support and advance the agricultural transformation in Africa as proposed by
the African Union Comprehensive African Agricultural Development Program
(CAADP), while simultaneously contributing to the Feed the Future goals of reduced
hunger and poverty, by building the capacity of men and women African leaders,
institutions and stakeholders to develop, lead, and manage the structures
needed for the transformation process.
1. The establishment of
institutional/organizational architecture to lead African agriculture
transformation at the national and regional levels, operating at the highest
level of effectiveness;
2. The operationalization of capacity
to manage policy change and alignment process; and
3. The effective participation and
leading when necessary, of Non-State Actors (NSAs) in the CAADP process.
Responsibilities:
The Administrative Officer will have
primary responsibility to man the switchboard, receive visitors and support the
team in data entry and procurement.
Specifically, the Administrative
Officer will:
Data Entry:
- Enter data by inputting alphabetic and numeric
information using an established procedure and through a detailed web
based interface (TAMIS);
- Maintain data entry requirements by following
data program techniques and Procedures;
- Verify entered data by reviewing, correcting,
deleting, or reentering data; combining data from multiple systems when
information is incomplete; purging files to eliminate duplication of data;
- Contribute to team effort by accomplishing
related results as needed;
Logistics:
- Assist in the logistics for all training
courses, workshops, and other activities in coordination with the Events
Manager and other team members.
- Assist in providing logistical support for
project activities, including arranging travel, visas, accommodations,
venue hiring, and/or shipping of materials
Reception:
- Answer incoming calls, determine purpose and
route calls to respective staff; operate the switchboard;
- Respond to queries about the program and
provide callers with address, direction and other information;
- Take and deliver messages to staff;
- Greet visitors warmly and make sure they are
comfortable;
- Follow up with staff being visited and ensure
both the visitor and staff have a room to meet;
- Receive, sort and route both incoming and
outgoing mail;
- Monitor visitors access to the office and
issues passes when required;
- Ensure reception area is tidy;
Reporting:
- Provide to the Finance and Operations Director
weekly short bulleted list of priorities for upcoming week and
accomplishments from previous week;
Other:
- Participate in weekly staff meetings; and
- Undertake any other duties as may be assigned
by the Finance and Operations Director or team.
Performance Criteria: Africa Lead II is a performance-based
project, highly dependent on individuals and team core competencies.
Each staff member will participate in
a semi-annual evaluation and receive feedback. Based on this evaluation,
decisions related to promotion or salary increase will be made.
Supervision: The Administrative Officer will report to the Finance and Operations Director, and will collaborate closely with other members of the Team to ensure smooth coordination of activities.
Qualifications, Background and
Experience:
Education:
- Possess bachelor degree in Business
Administration or equivalent
Work Experience:
- Minimum of 3 years of work experience in the
field of project administration;
- Data entry experience with an ability to
record data accurately;
- Experience of providing excellent customer
service;
- Experience of working in a fast paced office
environment.
Skills:
- Strong customer service orientation;
- Solid communication and interpersonal skills;
- Ability to use discretion and maintain all
confidentiality;
- Ability to use sound judgment in responding to
issues and concerns;
- Ability to set priorities work implementation;
- Typing skills will be a plus;
- Good attention to details;
- Proficiency in computer skills and ability to
use data base programs.
If you believe you qualify for this
job, kindly submit your CV and current/expected salary to hrafricalead@dai.com
Only qualified candidates will be contacted.
