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Office Administrator Job in Kenya

Abba & Wandu Engineers is a medium-sized civil and structural engineering firm. 

The firm wishes to recruit a highly motivated and results - oriented individual to fill the position of Office Administrator. 
The position will undertake a range of functions to make sure the administration activities within the organisation run smoothly. 

The role holder will be responsible for the management of human resources and accounts of the firm.  
Key Responsibilities
Human resources
  • Coordinate all the recruitment and selection of the firm.
  • Interview job applicants and recommend appropriate candidates in conjunction with the management.
  • Conduct orientation programmes for new employees.
  • Review staff weekly performance and provide weekly reports to the Partner.
  • Administer salaries and work out leave entitlements. 
  • Be involved in staff training, development and promotions.
  • Assist in the preparation of job descriptions. 
  • Assist and support the management with the annual performance management process.
  • Work with the management to administer corporate human resource policies and procedures.
  • Maintain and update employee data and ensure data integrity of the human resource information systems.
Finance and accounts
  • Undertake the efficient and accurate preparation, input and maintenance of information and data into the financial systems operated by the firm in accordance with agreed procedures and regulations.
  • Prepare annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management.
  • Be responsible for complete and accurate recording/receipt of all monies.
  • Ensure all items on orders have been received correctly in liaison with budget holders.
  • Administer the petty cash fund.
  • Ensure monies are adequately receipted and float replenished and to ensure that the level of petty cash held is correctly controlled.
  • Provide support to staff on the production of timesheets, travel claims, orders and any other relevant financial documentation.
  • Produce regular financial reports for appropriate staff as and when required.
  • Provide help and advice to staff as and when required in relation to financial matters such as non-payment of invoices.
Other duties
  • Undertake any other tasks and responsibilities appropriate to the level of this post as required.
Job qualifications and core competencies
  • Bachelor’s degree in Business Administration, Human Resources, Finance or a related field.
  • At least one (1) year experience in human resources, accounts and office administration.
  • Working experience in MS-Office software, particularly Word and Excel. 
  • Experience in preparation of presentations.
  • Excellent written and verbal communication skills.
  • Ability to work with minimum supervision.
  • Excellent organisational skills.
  • Excellent interpersonal skills. 
Interested candidates are encouraged to apply by sending a cover letter and detailed curriculum vitae to quoting the position title on the subject line by Sunday 19th October 2014. 

Candidates are also expected to provide details of current and expected remuneration.

Only short listed candidates will be contacted.

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