Vacancy: Chief of Party
Position Code: SCI-COP
Status: Re-Advertisement
Team / Programme: SMT
Status: Re-Advertisement
Team / Programme: SMT
Location: Nairobi
Post Type: National (1 year contract)
Child Safeguarding: Level 3 - the responsibilities of the
post may require the post holder to have regular contact with or access to
children or young people
Role Purpose: Save the Children is seeking a qualified and experienced Chief of Party for an anticipated large USAID funded project for Orphan and Vulnerable children in Nairobi and Coast regions.
Role Purpose: Save the Children is seeking a qualified and experienced Chief of Party for an anticipated large USAID funded project for Orphan and Vulnerable children in Nairobi and Coast regions.
The Chief of Party
(COP) will work with Save the Children’s existing country office in Kenya, but
will be solely responsible for overall management of the USAID award.
S/he will provide
strategic and operational leadership to develop and implement a successful and
integrated multi-sectoral program that builds upon existing USAID and
Government of Kenya investment and will achieve lasting outcomes.
Scope of Role: The Chief Of Party will liaise closely with USAID/Kenya,
Government of Kenya representatives, Save the Children’s Office of HIV/AIDS and
Child Protection, Kenya Country Office, and partner organizations.
The COP will be the
principal representative of the project.
The COP will ensure
adherence to overall technical and programmatic quality in implementation,
compliance with USAID rules and regulations, and the timely submission of all
deliverables to USAID, including annual work plans, performance monitoring
plans, semi-annual reports and annual reports as required.
The COP will be
responsible for overall direction and coordination of the activities of any
sub-recipient partners under this grant, and for linking to broader fora in
country for coordination of OVC work more broadly.
Reports to: The Country Director
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Reports to: The Country Director
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming
focuses on child protection, child rights governance, education, health,
HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a
global reorganization process, Save the Children combined the programmes of SC
UK, SC Canada and SC Finland to create a single operation in Kenya.
In February 2014, we
completed a second transition, which saw us join forces with the British INGO,
Merlin, and merge their health and nutrition programmes with our own. Save the
Children now has an operational presence in Bungoma, Dadaab Refugee Camp,
Garissa, Mandera, Nairobi, Turkana and Wajir.
We work through
partners in many other parts of the country. We have a staff complement of
around 300 staff and an operating annual budget of approximately US$25 million
in 2014.
Staff Directly Reporting to this Post: Finance and Operations Director
Staff Directly Reporting to this Post: Finance and Operations Director
Key Areas of
Accountability:
- Lead
the program’s strategic, financial, and operational planning, including
the annual work planning process and development of an appropriate exit
strategy.
- Responsible
for guiding overall technical direction of the project and achieving
project goals and objectives.
- Act as
principal representative and liaison to all external stakeholders, including
but not limited to USAID/Kenya and the Government of Kenya.
- Oversee
the timely submission of all deliverables to USAID.
- Supervise
key program staff, both technical and managerial, and oversee the hiring
process of all local personnel.
- Serve
as key liaison with Save the Children partners and any local subgrantees
and subcontractors.
- Provide
overall coordination of the institutional/organizational and technical
capacity building of local partners and stakeholders.
- Fully
inform Save the Children’s home/country office on all matters relating to
the program, and maintain appropriate links with partner home/field
offices.
- Ensure
that efficient systems to support all aspects of the program (including
sub-grant management, financial, capacity building and performance
monitoring and reporting) are in place and support the effective use of
program resources in compliance with USAID regulations and Save the
Children policies.
- Ensure
knowledge management systems are in place and the production of quality
evidence based documentation is produced and disseminated.
Skills and Behaviours (our Values in Practice)
Accountability:
- Holds
self accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds the
team and partners accountable to deliver on their responsibilities -
giving them the freedom to deliver in the best way they see fit, providing
the necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- Sets
ambitious and challenging goals for themselves (and their team), takes
responsibility for their own personal development and encourages others to
do the same
- Widely
shares their personal vision for Save the Children, engages and motivates
others
- Future
orientated, thinks strategically
Collaboration:
- Builds
and maintains effective relationships, with their team, colleagues,
members and external partners and supporters
- Values
diversity, sees it as a source of competitive strength
- Approachable,
good listener, easy to talk to
Creativity:
- Develops
and encourages new and innovative solutions
- Willing
to take disciplined risks
Integrity:
- Honest,
encourages openness and transparency
Qualifications and Experience
- Advanced
degree in International relations, public health, or related field.
- 10-12
years of field-based experience managing large and complex overseas,
multi-partner development programs, especially in Sub-Saharan Africa.
- Experience
managing large scale USAID funded project(s) at a senior level.
- Experience
in managing large child-focused field programs for an international NGO.
- Demonstrated
skills in strategic and program planning and understanding of
HIV/AIDS-related support services.
- Demonstrated
skills in leadership and supervision of staff and in building and
maintaining a high performing team internally and across organizations.
- Proven
ability to ensure gender integration in project design, implementation and
M&E.
- Demonstrated
knowledge of USAID regulations and policies.
- Proven
experience building capacity of local NGOs and government bodies and
collaborating closely with multi-level stakeholders.
- Excellent
oral and written communication skills. Fluency in English
required.
- Extensive
experience working in Sub-Saharan Africa; work experience in Kenya highly
desirable.
Qualified national applicants are strongly encouraged to
apply.
Vacancy: Finance and Operations Director
Position Code: SCI-FOP
Status: Re-Advertisement
Team / Programme: SMT
Location: Nairobi
Grade: Executive Grade
Post Type: National
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: Save the Children is seeking an experienced and qualified Finance and Operations Director (FOD) for an anticipated USAID funded project for Orphans and Vulnerable children Programme in Nairobi and Coast Regions.
Role Purpose: Save the Children is seeking an experienced and qualified Finance and Operations Director (FOD) for an anticipated USAID funded project for Orphans and Vulnerable children Programme in Nairobi and Coast Regions.
The Finance and
Operations Director is responsible for overseeing project finances and other
operational and administrative duties for the integrated program funded by
USAID.
The FOD will supervise all grant
management and reporting on grant performance as well as provide financial and
technical management to ensure best use of resources by preparing sound
budgets, monitoring project expenses, and ensuring timely preparation of donor
financial reports.
Scope of Role: The FOD will be responsible for ensuring the project’s implementation modalities are compliant with USAID regulations, while also meeting program needs and technical requirements of the RFA/P.
Scope of Role: The FOD will be responsible for ensuring the project’s implementation modalities are compliant with USAID regulations, while also meeting program needs and technical requirements of the RFA/P.
This will require the FOD to work in
close cooperation with the technical positions and project team to
operationalize the project activities particularly in the first year of the
project.
Reports to: Chief of Party
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Reports to: Chief of Party
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In February 2014, we completed
a second transition, which saw us join forces with the British INGO, Merlin,
and merge their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir. We work through partners in many other parts of the
country.
We have a staff complement of around
300 staff and an operating annual budget of approximately US$25 million in
2014.
Staff Directly Reporting to this Post: TBC
Staff Directly Reporting to this Post: TBC
Key Areas of Accountability:
- Support Save the Children staff in project
office start-up activities, including supporting human resource colleagues
with staff hiring and onboarding and establishment of office setup and
operations
- Monitor budgets to ensure that spending occurs
as planned and that variances are anticipated, noted, and addressed;
ensure that key program personnel are aware of budgetary resources and are
able to monitor their budgets effectively
- Review and consolidation of monthly financial
reports to ensure accuracy and to provide regular feedback to staff, also
for distribution to senior management
- Prepare any budget revisions and projections
and respond to any external questions from USAID and/or internal questions
from within Save the Children’s management structure
- Confirm availability of funds for all requests
for payment or charges to the project
- Prepare quarterly reports, projections, and
any other required donor submissions
- Maintain asset inventories and controls over
the life of the project (i.e. IT equipment, furnishings, etc.)
- Prepare a consolidated annual fiscal report,
including a cumulative life of project report
- Prepare and revise finance and operation
guidelines in order that they adhere to SC and USAID requirements; oversee
implementation of changes/improvements in procedures
- Supervise administrative, human resources and
finance/accounting staff
- Manage and evaluate staff as necessary to
ensure program success and oversee staff capacity-building
- Contribute to the development of reports for
the donor, the host country and/or Save the Children
- Ensure that high-quality project deliverables
are submitted to USAID in timely manner
- Ensure that an appropriate segregation of
duties exists to ensure effective support of field operations and to
protect the integrity of the country office finance and administrative
operations
- Assist in building the capacity of local
sub-grantees to manage USAID funds and comply with donor rules and
regulations
- Support relevant colleagues with office
management and security planning
- Perform other duties, as assigned by the Chief
of Party.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- Bachelor’s degree in finance, or other
relevant field required; professional qualification in Accounting desired
- A minimum of 10 years’ experience in the
management of programs funded by the U.S. Government, including experience
managing finances for USAID-funded projects, or other donors
- In-depth knowledge of USAID financial
management rules and regulations
- Demonstrated capacity and prior experience in
managing the personnel, administrative and logistical functions of
programs and projects
- Demonstrated strong analytical and financial
analysis skills
- Excellent interpersonal skills and
demonstrated ability to lead and work effectively in team situations
- Proven ability to prepare budgets and donor
financial reports
- Demonstrated capacity and prior experience in
supervising others as a coach/mentor to train staff and develop financial
skills of colleagues
- Excellent oral and written communication
skills. Fluency in English required.
- Extensive experience working in Sub-Saharan
Africa; work experience in Kenya highly desirable.
Qualified national applicants are
strongly encouraged to apply
Vacancy: Country Programme Internal Audit Manager - Kenya
Position Code: SCI-CPA
Status: New
Team / Programme: Internal Audit
Status: New
Team / Programme: Internal Audit
Location: Nairobi (with up to 40% travel to field sites
in Kenya)
Grade: 2
Post Type: National (12 months)
Child Safeguarding: Level 3 - the responsibilities of the post
may require the post holder to have regular contact with or access to children
or young people.
Role Purpose: Reporting directly to the Country Director, the
internal audit position will independently evaluate the adequacy and
effectiveness of the governance, risk management and control systems within the
country programme.
The post holder will
provide regular feedback to the Senior Management Team on the effectiveness of
these systems, together with costed and detailed action plans to address any
areas of weakness or non-compliance.
The position will play a lead role in
supporting internal and external audits and in coordinating fraud
investigations as required.
Scope of Role: The post holder will work closely with all senior managers in the Kenya programme and will have a direct reporting line to the Country Director.
Scope of Role: The post holder will work closely with all senior managers in the Kenya programme and will have a direct reporting line to the Country Director.
Working on independently, as well as
part of a team, he/she will carry out audits, reviews and investigations to
deliver feedback on the effectiveness of the controls and risk framework
operating across the country programme to the various stakeholders.
Specific requirements include:
Specific requirements include:
- leading on and completion of audits, reviews,
investigations and other work assigned to agreed professional
standards and stakeholder expectations, on time and within budget.
- working as a team to support Global Assurance
team members and external auditors by facilitating their activities in
accordance with their Scope of Work and coordinating with relevant
colleagues in the Kenya programme to ensure the delivery of timely
responses.
- production of high quality, value-adding audit
reports for senior managers that are clear, concise, timely and
solutions-driven
- building strong working relationships across
the organisation and keeping abreast of changes in the internal and
external environment that will impact on the risk profile of the country
programme.
Dimensions: Save the Children has been operational in Kenya
since the 1950s, providing support to children through developmental and
humanitarian relief programmes delivered both directly and through local
partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH. In 2012, as part of a global reorganization process, Save
the Children combined the programmes of SC UK, SC Canada and SC Finland to create
a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir.
We work through partners in many
other parts of the country. We have a staff complement of around 300 staff and
an operating annual budget of approximately US$25 million in 2014.
Reports to: Country Director
Staff directly reporting to this post: Donor Compliance Officer
Key Areas of Accountability:
Reports to: Country Director
Staff directly reporting to this post: Donor Compliance Officer
Key Areas of Accountability:
- Together with the SMT, develop a Terms of
Reference for reviews to be undertaken by the internal audit review team.
- Lead, plan, conduct, report and follow up
assignments from the audit plan on time, to a high standard and within
budget. All audits will be conducted in teams and some of these
assignments will require the post holder to assume the lead role
- Develop an annual plan to undertake quarterly
reviews in each of the Kenya programme’s 6 main areas of operation:
Bungoma, Dadaab Refugee Camp (including Garissa), Mandera (Takaba and El
Wak), Nairobi, Turkana and Wajir.
- Undertake visits to selected project sites
when visiting field offices. Engage with beneficiaries and Monitoring,
Evaluation, Accountability and Learning (MEAL) team on complaints and
community feedback mechanisms.
- Conduct or lead on organising special
investigations into cases of alleged fraud and/or serious negligence as
required; provide advice to the senior management team (SMT) on corrective
action, as appropriate and in accordance with Save the Children
International’s Fraud Policy. Update the SMT on any current fraud issues
on-going in the programme and liaise with the global and regional fraud
management teams to ensure effective and timely reporting.
- Manage the Risk Register ensuring that top key
risks are identified by the SMT and that these are reviewed regularly.
- Work with the awards management team to develop
check lists for budget holders of all donors’ compliance requirements.
- Work with the MEAL team to monitor the
feedback and complaints systems and ensure any substantial complaints are
followed up on and are reported to the SMT.
- Build the capacity of senior managers in the
country programme to understand and apply relevant SCI policies (fraud,
whistleblowing, procurement, finance, etc.), donor and SCI compliance
regulations and Government of Kenya legislation. Deliver workshops and
presentations as required to disseminate information and to train staff.
- Provide leadership and supportive management
to the Donor Compliance Officer and any staff subsequently appointed to
the internal audit team. Ensure that they have clear annual objectives and
that performance is reviewed both continuously and through a formal
mid-year and annual procedures as required by SCI.
- In the event of a major humanitarian
emergency, the role holder will be expected to work outside the normal job
description and be able to vary working hours accordingly.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self-accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate remedial actions when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency;
demonstrates the highest levels of integrity
Qualifications and Experience
- A University degree in Commerce, Accounting or
Business Administration (Finance or Accounting option) from a recognised
university.
- A minimum of 3 years of progressively
mid-level management experience with INGO’s in professional accounting and
financial management.
- Be a qualified internal auditor (IIA) or
accountant; or have extensive experience in relevant operational areas
(e.g. in programme/project management in an INGO context) and be willing
to learn the appropriate audit skills
Experience and Skills:
As a minimum you will:
- Be highly accurate, detail-orientated, and
able to complete multiple projects, with conflicting priorities, on a
timely basis
- Have been producing high quality effective
written communication e.g. reports, in English
- Have highly developed interpersonal and
communication skills including influencing, negotiation and relationship
building
- Have strong results-orientation, with the
ability to challenge existing mind sets
- Be willing to undertake high amount of travel
within the programme’s field locations (up to 40%) and work with minimum
supervision under difficult conditions in some of the most insecure and
marginalised parts of Kenya.
- Have a strong cultural awareness and be able
to work well in an international environment with people from diverse
backgrounds and cultures
- Demonstrate and model the highest standards of
ethical behaviour, professionalism and integrity.
- Be committed to Save the Children’s values
We expect applications from internal
auditors to:
- Have experience of risk-based auditing
- Have a track record of leading small teams for
specific short-term audit or other work assignments and delivering high
quality timely results
- Have experience of evaluating systems and
processes, identifying weaknesses and areas of improvements
We expect applications from
operational staff to:
- Show extensive experience in relevant
operational areas (e.g. in programme/project management in an INGO
context) and be willing to learn the appropriate audit skills
It would be advantageous if
you:
- Have INGO experience or have worked in a
commercial/public sector international organisation
- Have some experience of grant requirements of
major donors such as EC/ECHO, DfID, USAID and the UN agencies
- Have an aptitude for financial analysis
- Have some experience of Agresso financial
software
- Have some experience of IT audit
- Have some counter fraud experience
- Are able to look at the bigger picture when
assessing organisational performance and risk
Vacancy:Information Technology Coordinator
Position Code:
Status:
Team / Programme: HR / Admin Department
Location: Nairobi
Grade: 3
Post Type: National (1 yr with possibility of extension)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: The IT Coordinator will ensure all aspects of IT services including internet, office equipment, and computers running, maintenance, and service upgrades to ensure all staff are able to access highly functioning, consistent technology both in Nairobi and at the field locations.
S/he will monitor, repair, and solve any hardware and software challenges as they arise.
Role Purpose: The IT Coordinator will ensure all aspects of IT services including internet, office equipment, and computers running, maintenance, and service upgrades to ensure all staff are able to access highly functioning, consistent technology both in Nairobi and at the field locations.
S/he will monitor, repair, and solve any hardware and software challenges as they arise.
This position will
demand a highly motivated, detail oriented individual who will be able to solve
challenges and communicate effectively. S/he will be required to improve
current systems from knowledge and experience.
Scope of Role:
Reports to: Director of HR and Admin
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir. We work through partners in many other parts of the
country.
We have a staff complement of around
300 staff and an operating annual budget of approximately US$25 million in
2014.
Staff directly reporting to this post: IT Assistants (2)
Key Areas of Accountability
Ensure Implementation of IT strategies and introduction/ implementation of new technologies, focusing on achievement of the following results:
Staff directly reporting to this post: IT Assistants (2)
Key Areas of Accountability
Ensure Implementation of IT strategies and introduction/ implementation of new technologies, focusing on achievement of the following results:
- To be the lead in learning and development of
staff in use of IT tools/ Resources that will help improve efficiency in
delivery and build capacity of staff in resolving some minor day-to-day
issues.
- Ensure adequate induction of new staff n all
IT policies and provide IT services in a timely manner
- Responsible for setting the systems to secure
data and communications
- Ensure compliance with the SCI IT quality
framework guidelines and undertake IT assessments against the IT Global /
CO strategies.
- Responsible for setting up implementation and
monitoring of all IT systems and equipment’s for the respective offices in
Kenya office.
- Ensure exited staffs are removed from
accessing Save the Children Information and data on their laptops
backed-up and that the data is backed up for future references.
- Stays abreast of ICT developments in the
international and local market – particularly, but not limited to, those
related to M-Health - providing recommendations based on opportunities to
improve the efficiency and impact of Save the Children’s overall
performance.
- Acts as focal point within the CO for
maintenance of and training staff in the use of the new online Programme
Management Information System (MIS).
- Ensures budget and necessary human resources
for maintaining online PMIS and ICT4D solutions.
Planning and Budgeting
- Plan, budget and account for all IT
expenditure.
- Coordinate and contribute to the development
of country IT strategy and IT budget.
- Review and liaise with the Regional IT Manager
on any IT needs and capacity building for staff.
- Liaise with relevant programme staff to ensure
that IT related costs and captured in Plans and proposals.
Ensures effective functioning of the
field office hardware and software packages, focusing on the achievements of
the following results:
- Ensure effective functioning (Installation,
operation and maintenance) of all SC hardware equipment and acquisition of
hardware supplies;
- Performance of specific technical functions,
including changing of hardware electronic components( disks, memories,
network wiring, power sources) and routine repairs;
- Ensure monthly reports are made to the HR and
admin Director on general statues of IT.
- Identify needed software upgrades, procure and
install with compliance to Save the Children policies and licensing
agreements.
- Establish a routine maintenance schedule for
all IT equipment in Nairobi and Field Offices.
- Coordinate trainings on the use of hardware
(Projectors, laptops) and software as needed.
Ensure efficient networks
administration, focusing on achievement of the following results:
- Monitoring of the network connection on a
daily basis to ensure a stable and responsive network environment.
- Trouble –shooting and monitoring of network
problems. Ensure that the SCI laptops/desktop and network resources
are protected from malicious virus attacks and deploy counter measures in
the event of attacks.
- Response to user needs and questions regarding
network access.
- Maintenance of up to date parameters of
information for the network clients and electronic mail.
- Implementation of backup and restoration
procedures for local drives. Maintenance of backup logs. Organisation of
offsite storage of backups;
Provides administrative support
focusing on achievement of the following results;
- Provision of advice on and assistance in
procurement of New IT equipment for all offices and project provision of
technical specifications and information on best options.
- Maintenance of an up to date inventory of the
software and hardware.
- Provision of IT support to key events
- Establish of shared folders in all Nairobi and
Field offices.
Ensures facilitation of Knowledge
building and knowledge sharing in Field office, focusing on achievement of the
following results;
- Identification and promotion of different
systems and applications of optimal content management, knowledge
management and sharing information provision;
- Lead, manage and motivate the IT team,
ensuring they all have clear objectives and receive meaning full feedback
on performance.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- Certification and University degree in
Information Technology related field
- Must have 5 years of experience managing IT
services for a large NGO
- Advanced knowledge of Word, Excel, Access,
Adobe , and other software
- Ability to work independently, take personal
initiative, and multi-task including strong facilitation skills in an ever
changing, dynamic environment
- Excellent written and spoken English language
skills
- Strong administrative and organisational
skills
- Ability to coach others and work in a team
environment
- Excellent interpersonal skills and ability to
work effectively in insecure environments is critical.
- Experience in facility management with regards
to managing multiple locations at the same time.
- The capacity and willingness to be extremely
flexible and accommodating in difficult and frustrating working
circumstances is required.
- Commitment to and understanding of Save the
Children’s aims, values and principles.
- Fluency in English
- Ability and willingness to travel regularly into
the field.
- Knowledge of donor financial policies and
guidelines.
Desired Criteria:
- Experience in networking and setting up
internet services
Vacancy: Area Programme Manager
Position Code: SCI-APM
Status: New
Team / Programme:Programme Operations
Location: Dadaab
Grade: 1
Post Type: National
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: The Area Programme Manager has overall responsibility for providing leadership which produces effective delivery and development of programmes in his/her area of operations.
Role Purpose: The Area Programme Manager has overall responsibility for providing leadership which produces effective delivery and development of programmes in his/her area of operations.
The APM is
responsible for the efficient management of all Dadaab Area Office resources
(grants, awards, staff and assets) and leads the representation of Save the
Children with UNHCR, county level authorities, INGOs and NGOS, and
visitors.
His/her management of programme
implementation and operations will ensure that the Dadaab Area Office is in
accordance with Save the Children’s policies and practises its Mission, Vision
and Values.
Scope of Role:
Reports to: Director of Programme Operations
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Reports to: Director of Programme Operations
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH. In 2012, as part of a global reorganization process, Save
the Children combined the programmes of SC UK, SC Canada and SC Finland to
create a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir.
We work through partners in many
other parts of the country. We have a staff complement of around 300 staff and
an operating annual budget of approximately US$25 million in 2014.
Staff Directly Reporting to this Post: Programme Managers CP and Education, MEAL Coordinator, Logistics Coordinator, Finance Coordinator, Construction Engineer, HR Officer
Key Areas of Accountability:
Quality Program Implementation, Management and Reporting
Staff Directly Reporting to this Post: Programme Managers CP and Education, MEAL Coordinator, Logistics Coordinator, Finance Coordinator, Construction Engineer, HR Officer
Key Areas of Accountability:
Quality Program Implementation, Management and Reporting
- Responsible and accountable for SC’s
programmes in the area and for the implementation and management of
programmes, grants and awards in accordance with SC’s strategies and
policies for quality programming.
- Ensure that the Area Office teams receive
appropriate and timely support from technical advisers and programme
quality teams for program design and strategy, M&E, advocacy and planning.
- Contribute to strategy and proposal
development within the area under the overall leadership of the Programme
Development and Quality team.
- Responsible for ensuring that proposals are
relevant, contextualized and inclusive of all required support and
staffing costs at the field level.
- Ensure that the programmes are appropriately
monitored, reviewed and evaluated on a continuous basis according to
organisational quality standards and in coordination with the Programme
Development and Quality team.
- Ensure appropriate systems for all aspects of
programme cycle management are in place ensuring lessons learned are taken
into account.
Operational Management
- Responsible and accountable for SC’s
programmes in the area and ensure the planning, implementation and
management of programmes in accordance with SC’s strategies and policies.
- Lead the Dadaab Management Team in ensuring
the smooth day-to-day running of field operations and ensure that
programme plans are clearly prioritized and communicated to the operations
team effectively.
- Conduct regular Dadaab Management Team
meetings (preferably fortnightly) to enhance information sharing among the
Management Team members and effectiveness of operations.
- Work closely with the Logistics Manager to
ensure adequate logistical support is provided to deliver high quality
programmes effectively.
- Lead the development and monitoring of
field-based detailed programme implementation and grant management
workplans. Responsible for ensuring that field-based teams implement programmes
on schedule and within budget.
- Responsible for the delivery of high quality,
timely reports for donors and internal purposes, as well as the
development of relevant case studies, success stories and other
documentation.
- Lead field-based start-up meetings of new
projects with relevant CO staff to guarantee a joint understanding among
team members of donor requirements, budget responsibilities, technical
requirements and other considerations.
- Ensure standardised systems, policies and
procedures are in place, well understood by all staff and in line with the
country programme system and are implemented in an appropriate manner.
- Ensure that the principles of Child
Safeguarding and ‘Do No Harm’ are embedded in all programme planning,
implementation and reporting and that staff receive regular, up to date
training on same.
- Ensure transparency in targeting
beneficiaries, delivery of services and participation of beneficiaries and
partners in planning and monitoring of process is reflected in programme
delivery.
- Ensure all SCI Management Operating Standards
are followed, implemented and maintained.
- Ensure all contingency and Emergency
Preparedness Plans are continually updated according to SC operational
standards and implemented when appropriate.
Financial, Budget, Grant & Award
Management
- Responsible for all budgets (donors and SC’s
own resources) provided to the area. This may be delegated to other budget
holders but overall accountability for the budgets for the area remains
with the Area Programme Manager.
- Lead monthly Budget vs Actual grant management
meetings at appropriate levels with team and in close collaboration with
the Nairobi based Finance and Operations Awards staff. Ensure timely
reports providing a variance analysis on each budget is submitted to the
Director of Programme Operations and Finance Director.
- Identify any budget challenges or issues such
as over or underspends and propose solutions to line manager as soon as
issues are identified. Ensure that these are identified through the monthly
variance meetings and immediately addressed.
- Oversee the general application and observance
of financial procedures and guidelines set out in SC financial manual and
donors’ requirements.
- Ensure the grants are managed as per Save the
Children’s and donors’ requirement including the quality and timely
submission of reports.
- In collaboration with PDQ, ensure an efficient
fundraising plan is in place and implemented.
- Prepare annual budgets for the Area Office
programme, assessing costs and budget/expenditures from projects and asset
inventory.
- Prepare with Finance Coordinator and submit
for approval, programme budgets and expenditure forecasts.
- Responsible for certifying and authorizing
disbursements according to SC and donor guidelines.
Human Resources
- Lead, manage and motivate the Dadaab Area
Programme team, ensuring that they have clear work objectives and
individual/team workplans and receive meaningful feedback on their
performance.
- In coordination with the SMT, maintain
appropriate staffing levels and structures in the Area programme team,
whilst planning and implementing specific actions to recruit, manage and
motivate staff.
- Ensure appropriate gender and ethnic diversity
within the Area programme team.
- Ensure that Area staff have clearly defined
objectives and understand their responsibilities.
- Ensure compliance with staff development
strategies and Performance Management systems and evaluations.
Security management and Context
Monitoring
- In close collaboration with the Safety and
Security Manager and the Dadaab focal point, proactively monitor the
political, military and security situation at local level and regularly
report on its potential impact on SC’s activities.
- In close collaboration with the Safety and
Security Manager, develop a clear safety and security management plan for
all areas of operations. Ensure that staff understand and can implement
this plan – and that it is reviewed and updated regularly.
- Manage and report on all security incidents in
accordance with SCI Safety and Security procedures.
Representation Accountabilities
- Establish, maintain, and improve active and
regular working relationships and take the lead role in representing the
principles and work of SC to representatives of other organizations
(UNHCR/UNICEF, NGOs, INGOs, counterparts, donors, government authorities
etc) who are working and visiting in Dadaab and the programme area.
- Maintain positive contact with representatives
from the host and refugee communities.
- Oversee that local implementing partners are
discharging their responsibilities, live up to stipulations stated in the
partnership agreement and take appropriate action.
- Ensure that SC partnership approaches and
practices comply with SC’s Child Safeguarding Policy and where possible
promotes effective child participation.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- Bachelors degree in development or other
social sciences and extensive practical senior management experience
preferably in development and humanitarian response programmes.
- Experience of managing the programme cycle,
including assessments, project design, proposal and report writing,
implementation, monitoring and evaluation.
- Strong results orientation, with the ability
to challenge existing mind-sets.
- Experience of managing large and diverse teams
in resource-poor, insecure settings.
- Excellent planning, coordination, and
reporting skills, with the ability to organise a substantial workload
comprised of complex, diverse tasks and responsibilities.
- Good broad knowledge in logistics and general
operations functions.
- Strong analytical, monitoring and evaluation,
and report-writing abilities.
- Technical skills in two or more Save the Children
sectors - health, livelihoods, child protection, education, nutrition,
child-rights governance, HIV/AIDS or WASH (preferred).
- Strong, demonstrable, financial management
skills, particularly in budgeting and reporting.
- Experience in, and a commitment to, the
implementation of robust Performance Management and staff capacity
building and development.
- Strong communication, people management and
interpersonal skills in English.
- Willingness to work and travel in often
difficult and insecure environments.
- Computer literacy, particularly in Word,
Excel, and PowerPoint.
- Strong representational and communication
skills.
- Commitment to Save the Children’s Child
Safeguarding and other global policies, and to Save the Children’s vision,
mission and values.
- Understanding of child rights programming.
Job Title:Monitoring, Evaluation, Accountability and Learning Manager
Position Code: SCI-MEAL
Status: New
Team / Programme:Programme Development and Quality (PDQ).
Location: Nairobi, Kenya with frequent field visits
Grade: 2
Contract Length: 1 Year ( with possibility of extension)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: Save the Children International is a 'full
spectrum’ organisation that seeks to inspire breakthroughs in the way the world
treats children, and create lasting change in children’s lives.
Monitoring, Evaluation,
Accountability & Learning (MEAL) is a core function in all Save the
Children International programmes globally, representing our commitment to
accountability and transparency, and is crucial aspect of programme quality
management within Save the Children.
The MEAL Manager will provide leadership in ensuring high quality programme management information systems and accountability standards are integrated into all aspects of Save the Children’s programming in Kenya.
The MEAL Manager will provide leadership in ensuring high quality programme management information systems and accountability standards are integrated into all aspects of Save the Children’s programming in Kenya.
S/he will accomplish this through
leading the development and implementation of an integrated MEAL framework for
Save the Children in Kenya, managing and building the capacity of relevant MEAL
staff, developing ways of working for MEAL staff as well as between MEAL staff
and programme management, contributing to proposal development and strategy
planning, and promoting and fostering a culture of shared learning and
accountability to children and their families.
S/he rolls out a system for
monitoring organisational progress against the Minimum Operating Standards and
programme quality indicators, ensuring that such systems are institutionalised
within the existing thematic programme cycle management framework, and that
staff have the capacity to implement the systems.
Scope of Role:
Reports to: Director of Program Development and Quality (DPDQ)
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Scope of Role:
Reports to: Director of Program Development and Quality (DPDQ)
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own.
Save the Children now has an
operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir. We work through partners in many other parts of the
country.
We have a staff complement of around
300 staff and an operating annual budget of approximately US$25 million in
2014.
Staff directly reporting to this post: Five field-based MEAL focal points; Nairobi based Data and Knowledge Management Officer
Key Areas of Accountability:
General management
Staff directly reporting to this post: Five field-based MEAL focal points; Nairobi based Data and Knowledge Management Officer
Key Areas of Accountability:
General management
- As a senior member of the Kenya Country
Programme, demonstrate behaviours that are consistent with Save the
Children’s Mission, Vision and Values and ensure their broader application
by staff across the programme.
- Contribute to a conducive and productive work
environment and to the wider country programme agenda.
- Participate actively in PDQ meetings, planning
and review activities, providing enhanced insight into programme quality
and accountability systems.
- Carry out the responsibilities of the role in
a way which reflects Save the Children’s commitment to safeguarding
children, in accordance with our Code of Conduct and Child Safeguarding
Policy.
- Comply with and promote Save the Children
policies and practice with respect to child protection, code of conduct,
health and safety, equal opportunities and other relevant policies and
procedures.
Under the direct supervision of the
Director of PDQ and in close coordination with the Technical Advisors and
Director of Programme Operations (DPO), the MEAL Manager is responsible for:
System Design and Promoting MEAL
System Design and Promoting MEAL
- Promote all aspects of MEAL to support the
creation of an organisational culture which prioritises quality
programming, including alignment with SCI Programme Quality Framework.
- Build strong relationships with colleagues and
provide support as required to ensure MEAL system is understood and supported
at country office level.
- Lead planning of needs assessments in
coordination with sector leads and other agencies, where necessary,
ensuring assessment findings are documented and include an analysis of
children’s needs. Lead development of Save the Children programme baseline
surveys where required.
- Lead on the development and oversee the
roll-out of an organisational MEAL framework (emergency & development)
in line with SCI Minimum Operating Standards and ensuring accountability
to donors and beneficiaries. The MEAL Framework should include
robust project management information systems, rigorous complaints and
response mechanisms, and effective learning methods.
- Support sector technical staff to design tools
for monitoring and evaluation of project activities as agreed in MEAL
framework.
- Ensure establishment of key indicators for
each sector and tracking of data across projects to establish the broader
impact on children from all interventions.
- Work closely with the Programme Operations
team to ensure that MEAL becomes an integral element of project
implementation leading to enhanced quality, accountability, management and
impact, including feeding into new proposal development and sharing
lessons learned.
- Set up systems to manage complex information
generated by MEAL activities, such as complaints databases and qualitative
outcome monitoring data systems. Conduct statistical and qualitative data
analysis and present and disseminate information to inform programme
management at all levels of management within a response. Act as technical
backstop to the Data and Knowledge Management Officer and IT colleagues in
the roll out, use and maintenance of the online Programme Management
Information System (PMIS)
- Lead planning, implementation and follow-up of
evaluations (real times, evaluations of humanitarian action etc.)
Participate in evaluations where required.
- Oversee the design and implementation of
accountability mechanisms at field level, such as complaints response
mechanisms – working on community assessment, design, implementation,
review etc.
- Advise technical specialists, Area Managers
and Programme Managers to ensure that projects are carried out with
participation from all targeted communities (including children), that
information is shared with affected communities (through traditional and
high-tech solutions) and that they solicit and respond to community
feedback.
Programme Design and MEAL Resources
- Work with the Director of PDQ to support
senior technical colleagues in their development of sector frameworks.
Contribute to development of programme plan/strategy.
- Ensure that MEAL is an integral part of the
programme design stage and features in all proposal development.
- Support fundraising efforts, including log
frame development, drafting narrative MEAL sections, and review to ensure
MEAL activities and costs are adequately covered. Develop standard
guidance for incorporation of MEAL costs into proposals in specific
responses
- Ensure that MEAL resources are included in
proposal development and work creatively to secure funding from diverse
sources, to ensure that MEAL is integrated in emergency and development
programmes in a sustainable way.
- Responsible for effectively managing the MEAL
budget.
Promoting Learning for Strategy
Development and Decision Making
- Develop a clear agenda and inclusive process
for learning and reflection, which informs planning.
- Ensure that information and findings from
across thematic and operational regions are consolidated into the Lessons
Learned database, which allows analysis of impact and promotion of
learning and strategy development for the whole organisation.
- Lead on technical support, including formation
of TOR and selection of consultants, for evaluations and provide technical
review of progress and final reports. Synthesise this information to
improve organisational performance and impact for children.
- Communicate top level learning / analysis
reports and monitoring data to ensure that management is able to make
informed decisions on a timely basis to scale up and face operational
challenges.
- Promote participatory learning processes with
communities, parents and children.
- Support the Director of PDQ to analyse
progress against organisational objectives and strategies.
Staff Management, Mentorship, and
Development
- Line manage staff as required, consistent with
SCI HR policy.
- Provide leadership to the MEAL team in the
country programme, creating a shared understanding of MEAL framework and
systems in Kenya; this requires creating cohesion with the field MEAL
staff working in different geographic areas with direct collaboration with
the Program Operations team.
- Identify learning and training opportunities
for MEAL and other staff and act as a mentor and role model for less
experienced staff.
- Conduct training and awareness raising
activities for operations and programme technical staff at field and
country-office level regarding MEAL priorities and quality standards.
- Support the field-based MEAL staff on work
planning and problem-solving.
- At the organisational level, support MEAL
capacity building across the key departments of PDQ and Program
Operations.
Internal Reporting
- Responsible to ensure that the organisation
delivers on all internal SC M&E requirements in a timely manner and
with high quality information, including reporting on SCI global
indicators, total direct and indirect reach data, and Global Initiatives.
- Develop systems to ensure monitoring of child
participation, gender equity, integration, and other programme quality
indicators, as relevant and required.
- Ensure that the Accountability Manager
oversees a clear system of feedback and response from key stakeholders,
particularly children, and presents the information to SMT for decision
making purposes.
Other
- Support the use of the Theory of Change in
programme design, delivery and evaluation.
- Ensure that child participation and child
safeguarding is integrated into solid design and delivery.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, Members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
Required
- Master’s degree in a relevant subject or
equivalent field experience
- Extensive experience of undertaking a MEAL
related role in an humanitarian or fragile states context
- Demonstrated skills setting up and rolling out
MEAL systems
- Strong experience in information management
systems
- Experience of, and commitment to working
through systems of community participation and accountability
- Previous experience of managing a team and
managing projects
- Demonstrated strong monitoring and evaluation
skills, including planning/participating in evaluations
- Ability to work both in an advisory and a
hands on implementation capacity
- Proven capacity to supervise, train and coach
staff
- Ability to write clear and well-argued
assessment and project reports
- Politically and culturally sensitive with
qualities of patience, tact and diplomacy
- Excellent communication skills; Excellent
written and spoken English
- The capacity and willingness to be flexible
and accommodating in difficult and sometimes insecure working
circumstances.
- Commitment to the aims and principles of SC.
In particular, a good understanding of the SC mandate and commitment to
child participation.
Desirable
- Prior experience with Save the Children
International highly desired
- Experience in both implementation and design
desirable
- Experience with beneficiary communications
desirable
Vacancy: Business Development Manager –
Programme Development and Quality (PDQ)
Position Code: Re-Advertisement
Position Code: Re-Advertisement
Status: SCI- BDM
Team / Programme:Programme Development and Quality (PDQ)
Location: Nairobi
Grade: SCI (Competitive Package)
Post Type: National (1 year contract with possibility of
extension)
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Role Purpose: The position is reponsible for helping the Kenya Country Office achieve greater programme scale by successfully positioning for and acquiring new donor funding.
The BDM will lead
the coordination of proposal development from the initial identification of
opportunities and design of concept notes, through to the final drafting nd
submission of proposals.
The postholder will ensure that
proposals are compliant with internal and donor standards and will lead efforts
to strengthen the CO's systems and capacities for resource moblization.
The position will also support
research and documentation of lessons learnt and ensure utilisation of evidence
in the design process.
Scope of Role:
Scope of Role:
Reports to: Director of Programme Development and Quality
(DPDQ)
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.
In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir.
We work through partners in many
other parts of the country. We have a staff complement of around 300 staff and
an operating annual budget of approximately US$25 million in 2014.
The country office is actively developing or revising an average of 5-10 proposals at any given time, all of which must adhere to internal procedures and meet both donor compliance standards and external deadlines.
Staff Directly Reporting to this Post: N/A.
Key Areas of Accountability:
New business development
The country office is actively developing or revising an average of 5-10 proposals at any given time, all of which must adhere to internal procedures and meet both donor compliance standards and external deadlines.
Staff Directly Reporting to this Post: N/A.
Key Areas of Accountability:
New business development
- Ensure that the country office has a
comprehensive, senior management team-endorsed Business Development
Strategy in place, which is in line with the Country Strategy, and is
implemented and monitored effectively.
- Identify, research, and disseminate
information on new funding opportunities – particularly long term - from
bilateral, multi-lateral, and other institutional donors. Use
creative approaches to link programme aspirations to donor priorities,
while also effectively influencing the strategies of donors.
- Coordinate closely with the Technical Advisors
and DPDQ to cultivate business relationships with external stakeholders
and potential partners for large scale or strategic funding opportunities,
either as a prime or sub-recipient in joint ventures.
- Track up-coming funding opportunities, donor
engagement and proposal development process. Provide regular updates
to the Director of Programme Development and Quality and senior management
team on the status of the funding portfolio and key trends to monitor.
- Assist in developing funding strategies for
thematic programme plans and cross-sectoral integration. These strategies
should reflect our ambitions and new creative thinking to achieve more for
children.
- Participate in key donor meetings, when
necessary, to foster long-term collaboration and engagement.
- Examine and evaluate innovative new
partnerships, and ensure that they maximize the opportunity to showcase
and replicate the Theory of Change.
- Explore and test potential private sector
partnerships.
- Pro-actively seek donor intelligence on
prospective new opportunities or partnerships.
- Ensure key contacts, required formats and
donor strategies are kept up-to-date at the country office level.
- Represent Save the Children in meetings,
working groups, clusters, task forces, as needed.
Coordinate Proposal Development
- Contribute to or participate in field
assessments as needed.
- Participate in conceptualizing and designing
cost effective, innovative and high quality programs to serve children in
Kenya in development and emergency contexts.
- Draft and/or solicit proposal concepts by
identifying and clarifying opportunities and needs; studying calls for
proposals, and sharing information with relevant sector teams.
- With the Technical Advisors and DPDQ,
facilitate the development of development and humanitarian proposals or
bids.
- Facilitate engagement of consultants on
large-scale proposals, or when technical specialists are needed.
- In collaboration with Members (and Member
Support Services), broker technical assistance and other resources to
support proposal development.
- Produce proposal development schedules and
track timelines, ensuring and facilitating coordination amongst teams –
PDQ, Programme Operations, Finance, HR, Security and Member Services.
- Ensure sector teams follow proposal
development SoPs, in particular on processes/tools, full cost recovery and
the involvement of the right teams at the right time.
- Check that all concept notes and proposals
follow internal procedures and are compliant with internal and donor
standards. Process all documents through the Save the Children award
management system and ensure approvals are in place prior to submission.
- Work closely with the field operations team to
ensure quality proposals and compliance with SoPs for all program
development.
- Communicate with relevant Save the Children
member contacts to review and approve concept notes and proposals.
- Ensure that Programme Quality Framework and
Theory of Change is addressed in all new proposals and that key elements
of programme quality are included (e.g. child participation, child
safeguarding, gender, lessons learned from past proposals, accountability,
risk assessments, effective and sustainable partnerships, etc.).
Documentation and Learning
- Develop capacity statements on Save the
Children’s experience in specific sectors and sub-sectors to support
positioning for future funding.
- Draft standard text for proposals, with
particular focus on cross-cutting issues to ensure that these areas are
addressed in new projects.
- Capture and document learning from ongoing
projects to be applied to project design.
- Ensure that all documents are properly filed
within the award management system and country office shared drives.
Staff Capacity Building – Program
Development and Quality
- Assist the DPDQ in regularly communicating and
training on program design processes and requirements.
- Develop and carry out training for field staff
and Nairobi staff on their respective roles in proposal development.
Proactively monitor performance and support.
- Ensure all PDQ and key programme staff
proactively build and maintain proposal development skills required for developing
first class development and emergency programs.
Skills and Behaviours (our Values in
Practice)
Accountability:
- Holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Ambition:
- Sets ambitious and challenging goals for
themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
- Widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships,
with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative
solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- Minimum four years’ of experience with a
master’s degree or six years’ experience with a bachelor’s degree, in an
NGO or similar environment, including experience developing programmes for
children in both emergency and development contexts.
- Preferred degree in programme or NGO management,
development studies, or related field.
- Solid experience in more than one of the Save
the Children priority sectors: Heath, HIV/AIDS, Nutrition, Education,
WASH, FS/L, Child Protection, Child Rights Governance, in development and
emergencies
- Practical experience and successful track
record in writing and leading proposals for a variety of donors,
particularly USAID, DFID, private sector foundations, UNICEF, and EU/ECHO.
- Excellent demonstrable writing and editing
skills in English.
- Good knowledge of the development and
emergency donor environment and expectations in Kenya, with solid
experience cultivating positive relationships with donors and managing
partners during proposal processes.
- Good knowledge of the landscape of
implementing partners and government structures in Kenya, and proven
experience in developing local partnerships for projects.
- Familiarity with project design methods and
tools (including assessments, logical frameworks, and work planning) and
strong appreciation for innovation and partnership as part of project
development.
- Good analytical skills, effective negotiator,
with proven ability to positively influence cross departmental and cross
sector working.
- Experience with developing capacity building
tools and coaching teams.
- Strong results orientation, with ability to
meet deadlines and produce high-quality products.
- Highly developed cultural awareness and
ability to work well in an international environment with people from
diverse backgrounds and cultures.
- Ability and willingness to dramatically change
work practices and hours, and work with incoming proposal development
teams to meet deadlines.
- Fluency in English, both verbal and written
- Commitment to and understanding of Save the
Children’s aims, values and principles including rights-based approaches
How to Apply
Interested candidates are required to submit a CV and mandatory Cover letter to kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 21st October 2014 COB.
Interested candidates are required to submit a CV and mandatory Cover letter to kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 21st October 2014 COB.
Only shortlisted candidates will be
contacted.