Position: Deputy Country Director
Grade: F
Department &
Location: Plan Kenya
Reports to: Country Director (CD)
The latest Country
Strategic Plan (CSP) for Kenya has been approved for the period 2011 – 2015.
Currently, the country program reaches over 1,000,000 children supported in
seven Programme Units (PUs) and an urban program.
It has a country
annual budget turnover of near 18 million Euros, a growing team of 300 full
time staff, a caseload of 68,164 sponsored children and a large grants
portfolio from bilateral and multilateral donors including the European Union
and CIDA with great potential and future plans to engage global fund, USAID and
others.
The Deputy Country
Director is responsible for leading, managing, and supporting all Programmes,
Sponsorship, Business Development Technical Team Monitoring and Evaluation, and
Urban Program teams in order to ensure delivery of quality and integrated
programming in line with the organizational standards, frameworks, and
procedures.
The Deputy Country
Director is managed directly by the Country Director and will at times be
required to take on the responsibilities of the Country Director position in
his/her absence.
Dimensions of the Role
- The
Deputy Country Director is a member of the Core Country Management Team
along with other country managers and is expected to contribute to Plan’s
understanding and strategic direction in the country. He or she deputises
for CD on CMT which draws membership from CD, DCD and 5 departmental
managers
- The
Deputy Country Director supervise Senior Programme Implementation and
Quality Manager, Business Development Manager, Communications Manager,
Sponsorship Manager, Monitoring and Evaluation Manager and Team Leader
Programme Technical support
- The
Deputy Country Director reports regularly to the CD on the management of
all risks associated with programme delivery including budget, people
management, and legal compliance.
- The
Deputy Country Director oversees implementation of the overall programme
development.
- Has
responsibility for organizationalcompliance and cost effectiveness in line
with organisational policies, procedures
- Facilitate
engagement of other leaders with the Country Strategic Plan to ensure
maximum understanding and operationalisation of agreed strategies.
- The
Deputy Country Director oversees the preparation, consolidation, and
analysis of collated country and PUs budgets for submission to the
regional office annually.
- Monitor
programme performance and budget utilization and advise on corrective
measures
- Upon
delegation of the Country Director, the Deputy Country Director may
approve all commitments, contracts, grants, leases, disbursements, and
transfers to third parties up to €200,000.
- The
role is expected to participate in various Humanitarian Networks in Kenya
including the UN and other local, regional, and international fora both in
Kenya and outside.
- Builds
relationships with NOs to increase and preserve Kenya’s assignment levels
and sponsorship assignments.
Typical Responsibilities - Key End Results of Position
Team development and
people management
- Team
building and maintenance: establish, agree, communicate and monitor
standard of performance and behaviours for the above listed
departments/operational units. Team ToR, objectives, and key performance
indicators (KPI’s) are agreed annually, and monitored and updated
quarterly
- Individual
development and performance management: manage and develop the performance
of the operations support teams across the country to ensure delivery of
quality support and services. This includes agree, monitor and evaluate
individual accountability and personal development plans as per Plan’s
performance management policy and process.
Strategic planning, reporting and support to programmes delivery
- Strategic
planning: contribute to the strategic development and management of the
country in particular by reviewing and commenting on the draft Country
Strategic Plan (CSP) and the Programme Unit Long Term Plans (PULTP)
- Support
to programmes: Oversee the planning and delivery of all general services
and logistical requirements of program work in line with established
procedures e.g.: procurements, storage, transportation and distribution;
- Reporting:
coordinate the reporting process, in particular quarterly and annual
reports, to the RO including timely submission of all required reports and
implementation of follow-up actions and recommendations.
Resources- Sponsorship and Other Budgeting:
- Guides
the country team in Resource allocation decisions particularly Sponsorship
allocations to the PUs in line with country priorities and needs.
- Designs
measure to ensure integration of Sponsorship and programmes incl Grants
for effectiveness and maximisation of impact to communities.
- Develops
actions for implementation of organisation Sponsorship procedures and
policies.
- Puts in
effective mechanisms to address risks and issues affecting performance in
both deliveries of Sponsorship productions in the country.
- Signs
off the Sponsorship programme overview and update reports.
- Builds
relationships with NOs for furtherance of sponsorship enrolmement and
assignments
- Oversees
the coordination of the preparation, consolidation, analysis and
submission of country and PUs budgets to the regional office (RO) as per
field budget instructions and guidelines;
Compliance and management of risks
- Policies
and procedures: coordinates with relevant heads of Department/Section so
that systems and processes are in place to comply with Plan global
policies, standards and procedures and legal requirements in the areas of
finance, people & culture, administration & logistics, ICT,
security
- Child
Protection: ensure the compliance and coherence of Plan’s Child Protection
Policy at all times to safeguard and protect children from all forms of
abuse;
- Risk
Management: Ensure systems and processes are in place to identify and
manage risks including developing, updating and submitting countrywide
risk register to the RO in line with the Global Risk Management policy,
and ensuring that risks are adequately identified, assessed, mitigated and
reported on through risk registers at all levels in the country.
- Health
and Safety: oversees the development and implementation of health and
safety standards in compliance with the host country laws and Plan’s
global health and safety policy;
- Loss
and Incident reporting: report timely and consistently all losses and
incidents, including updates, to the International Headquarters (IH) and
the RO;
- Legal
and regulatory: oversees the review of agreements and contracts and ensure
compliance with the host country laws and regulation, ensure the interface
with the legal advisors, timely report all potential legal cases to legal
advisors and to the RO and to IH as relevant;
Procedures, process and applications support
- Applications
and systems support: oversees the in-country rollout of corporate systems
and applications
- Global
and regional policies and procedures: oversee the rollout of global and
regional policies and ensure compliance to standard procedures
- In-country
policies and procedures: oversees the development and implementation of
up-to-date financial and administrative systems, policies, procedures and
guidelines to support in-country operations and ensure compliance of
Plan’s global standards and donor requirements.
Other responsibilities
- Liaison
with stakeholders: liaise with and communicates with government bodies,
donors, United Nations and local and international agencies stakeholders –
as required and directed by the Country Director.
Dealing with Problems
- Ability
to quickly understand and assimilate the complexity of Plan’s business
model, systems and procedures, organisational structures and
decision-making processes;
- Capable
to work in a matrix management setup and to work collaboratively with
functional leads at different levels
- Good
understanding of people management, financial and admin systems and
standards and be able to propose appropriate solutions to achieve
efficiency and effectiveness;
- Good
understanding of Security/emergency management to ensure staff safety,
minimize risks and maintain business continuity;
- Ability
to provide support to program units and the country office staff to
address internal child protection issues and other incidents;
- Ability
to identify critical and systemic risks and take timely and appropriate
actions.
Communications and Working Relationships
Internal
- Country
Management Team members
- Other
Deputy Country Directors in the Region
- Deputy
RD-Operations Support
- Functional
departments Heads at CO Global Assurance Manager and Team
- Legal
Counsel in the International Headquarters.
External
- National
and Local authorities especially relevant ministers in the country e.g.
labour department, Ministry of Finance etc.
- Partners
organisations
- Other
INGO deputies and functional managers Legal Advisors in country;
- Security
Associations and Networks
Knowledge, Skills, and Behaviours required to achieve role’s
objectives
Knowledge
- Demonstrable
knowledge as a result of education, training or practical experience on
the key debates in development, particularly around child rights;
- Practical
knowledge of operations support for development and emergency response
- General
knowledge of, administrative, and business management matters;
- Strong
knowledge of Microsoft Office Suite (Word, Excel, PowerPoint), e-mail and
the internet;
- Strong
knowledge of the requirements of donors’ compliance and grants management;
- Fluency
in English both spoken and written;
- Knowledge
of the host country, the geopolitical factors affecting child-poverty in
the country as well as the political, social and economic opportunities
for development are an advantage.
Leadership Skills and Behaviours demonstrated from experience
Striving for high
performance:
- Achieves
clarity and accountability among whole team of their individual and
collective objectives;
- Organises
work clearly and effectively within the team;
- Deals
with poor performers by either improving their contribution or managing
their exit, if appropriate.
Strategic thinking and innovation:
- Creates
strong strategic direction for own part of organisation in wider Plan
context;
- Major
contributor to direction in the management team of which they are a
member;
- Flexible
in responding to new demands presented in emergency situations.
Decision making and risk management:
- Can
address complex problems in a balanced way;
- Good
judgment in decision-making, making best use of available information;
- Willing
to make difficult or unpopular decisions and stand by them.
Influence and communication:
- Uses
the potential of varied cultures to reach solutions;
- Excellent
listener who understands and shows sensitivity to the views of others;
- Forms
good relationships quickly with wide range of people, including those in
positions of power and who have different views/ interests;
- Represents
Plan effectively with senior people in external stakeholder organisations;
- Understands
external and internal politics and able to navigate these;
- Communicates
with clarity and passion both 1-1 and with large groups;
- Effective
negotiator in complex situations;
- Assertive
without being aggressive.
Building effective teams and partnerships:
- Creates
a highly motivated team with a unified purpose;
- Modifies
own view to get best outcome for organisation;
- Contributes
effectively to work of other functions/ units and to management team as a
whole
- Able to
build partnerships and improve relationships;
- Resolves
conflict effectively in own team or across boundaries.
Developing people:
- Continuously
uses both 1-1 and team situations to develop others;
- Organises
work to give others development opportunities;
- Adapts
style to suit the needs of a wide variety of people;
- Deals
effectively with mistakes and re-motivates those involved.
Self-awareness and resilience:
- Aware
of own strengths, weaknesses and pro-active in using feedback and
self-development
- Aware of
impact on others and uses impact to create positive climate at work
- Aware
of own emotional reactions and able to manage them
- Manages
own workload effectively and manages stress without harm to self or others
- Positive
about change and able to cope well with ambiguity and support others in
doing so
Physical Environment: Based in the country
office located in Nairobi with extensive and regular local travel as well as
some international travel
Ability to travel to
remote areas,
Current security level
for Kenya is low.
Level of Contact with
Children: Mid contact -
Occasional interaction with children
How to Apply
CLICK HERE to apply online
Send your motivation
letter and CV as one document when applying.
The closing date of
applications is 3rd November 2014.
Position: Program Unit Manager
Grade: D2
Department & Location: Programs and Operations (Field based) - Based in
Coast or Nyanza Region
Reports To:Operations Manager
Purpose: Founded 75 years ago, Plan International is one of
the oldest and largest children's development organizations in the world.
We work in 50 developing countries
across Africa, Asia and the Americas to promote child rights and lift millions
of children out of poverty particularly those who are excluded or marginalized.
We deliver high quality programs that deliver long lasting benefits and working
in partnership with others.
Plan's vision is of a world in which
all children realize their full potential in societies that respect people's
rights and dignity. Plan is independent, with no religious, political or
governmental affiliations and is an equal opportunity employer.
This job role is responsible for the
overall leadership and management of the Program Unit operations and oversight
of all programs implemented in the operating area.
The incumbent will
ensure programs are effectively implemented as prescribed by Program Unit Long
Term (PULT) plans /Country Strategic Plan (CSP) and in line with Plan’s vision,
mission and values.
The Program Unit Manager (PUM) will
also have oversight to ensure that all projects are implemented in line with
donor contracts and guidelines and according to monthly project activity plans
and budget.
S/he will be the principle daily
representative of Plan Kenya in the County, and will ensure Plan’s visibility
and participation within the County and area of operation by facilitating
appropriate collaboration, networks and partnerships.
The role will support staff capacity
development through coaching and mentoring.
The Program Unit Manager (PUM) is
also tasked with security management and risk mitigation management using tools
prescribed by Plan Kenya.
Dimensions of Role: Overall managerial accountability for Program Unit performance and impact including safety and security, correct application of Plan Kenya policies and procedures, HR, programme and all aspects of programme support.
Dimensions of Role: Overall managerial accountability for Program Unit performance and impact including safety and security, correct application of Plan Kenya policies and procedures, HR, programme and all aspects of programme support.
Ensure that strategic objectives for
the Plan national office and Program Unit are achieved through high quality
programming.
Finance, Compliance and Risk Management:
- The incumbent will have oversight of the
Program Unit’s budgets and be the primary budget holder for several
allocated budgets to levels set by the executive management team, which
can be varied at any time.
- S/he will approve local purchases and
procurement processes; track monthly donor and sponsorship activity
budgets and report on any variances to relevant project/program managers
and the Country Office finance manager.
- The incumbent is also responsible for the
organizational assets/resources assigned to the Program Unit.
- Tracking Program Unit budget to ensure
efficiency, timely and quality program investments
- Ensure existence and compliance of controls
for risk reduction and management
- Ensure Program Unit complies with Plan’s
corporate governance systems and procedures as well as government
laws/regulations as relates to operations of NGO/Civil Societies
- Leading audit management responses and
corrective action plans.
Administration and Logistics:
- Ensure timely procurement of goods and
services at the Program Unit level. Lead and advise on the appointment of
the Program Unit procurement committee members, ensure their induction and
performance at all times. Performance manage the work of the committee to
ensure timely delivery of the procurement services entrusted to them.
- Coordinate with the Administration manager at
the Kenya Country Office (KCO) level to ensure availability of credible
supplier database at all times.
- Coordinate with the procurement coordinator
and KCO administration and Logistics manager for the development of
supplier performance management tools. Ensure PU suppliers are frequently
performance managed.
- Monitor to ensure compliance with the Plan and
donor procurement and Logistics procedures.
- Ensure Program Unit resources such as assets are
properly managed and accounted for following the laid down procedures at
all times. Advise on the Program Unit asset disposal and liaise with
Administration Manager for disposal support
- Collaborate closely with the Operations
Manager and Admin manager for procurement support and guidance.
- Provide oversight for the development and
implementation of the PU procurement plans. Put mechanism in place for the
frequent review of the procurement plans and ensure the plans effectively
support the PU procurement processes.
Human Resources:
- S/he will supervise approximately 6-7 staff
directly, and 30-35 (dependent of budget) staff indirectly. S/he has a
delegated authority as defined by Plan’s duty matrix.
- Facilitate team building and cohesion and
ensure all staff are clear on their individual contribution to the overall
program goal
- Manage staff performance and deal with any
unsatisfactory performance proactively
- Ensure all staff have updated JDs at all times
and the right people are in the right places
- Provide mentorship and coaching and foster
career development.
Sponsorship:
- Timely management oversight of all sponsorship
processes according to guidelines and regulations
- Ensure timely and well managed sponsorship
production and communication processes at the Program Unit level
- Actively support key Program Unit sponsorship
staff to ensure high quality and timely products
- Ensure all sponsorship programmes are relevant
to the communities and children
Leadership and Representation:
- Provide visionary leadership, coaching for
results and support to the Program Unit teams/members in the management of
programs, financial resources, individual staff development and in the
management of their performance
- Lead relationships and represent the Program
Unit with all County government authorities and departments and establish
and maintain strong networks and partnerships at sub-county and county
levels to ensure Plan’s profile is held in high esteem
- Champion and facilitate change initiatives to
enable organizational effectiveness and efficiency
- Lead and support Plan’s advocacy efforts and
initiatives at the county and sub-county level
- Plan and provide oversight for all visitors to
the Program Unit and area of operations
- Champion modeling and innovation in order to
scale up successful interventions
Programme:
- Provide input into quality proposal designs,
concepts, reports and all documentation required and ensure timely
submission of requests and finalized county and sub-county reports
- Ensure timely and effective implementation of
the Program Unit programs according to approved project outlines, donor
contracts and approved monthly activity and budget plans.
- Work with senior management to ensure adequate
resource mobilization, appropriate allocation and management
- Provides leadership to Program Unit staff and
communities in planning for and responding to emergencies and disaster
- Ensure all staff are familiar and understand
Plan rights based approaches and conceptual and actual objectives of all
interventions and initiatives
- Ensure correct and appropriate branding and
media coverage at all times in programming, while working in contact with
the Communications Manager and other relevant senior staff.
Security:
- Develop in association with the Operations
Manager and execute all security plans and proactively manage mitigation
measures
- Ensure the safety and security of Plan staff
and assets within the Program Unit at all times. Contribute to the
development, revision and update of the Plan-Kenya security procedures and
guidelines.
- Security management
Dealing with Problems:
- Managing a diverse number of staff with their
various job roles and the conflicts arising therein.
- Managing community/staff conflicts
- Managing community/Plan Policy problems
- Managing inter I(NGO)s/civil society
challenges
- Negotiating with government and
partners/collaborators to ensure smooth program implementation and PU
operations
- Managing staff performance, attitudes and
behaviours
- Ensuring management of quality, compliant and
timely Program and Grant performance (including managing different donor
requirements)
- Managing the inherent risks associated with
procurement and finance management
Communications and Working
Relationships:
- The incumbent is expected to maintain a high
level of intra and external communication/contact at the County and sub
county level. This is to facilitate the implementation of all Plan Kenya
programmes, sponsorship initiatives, and campaigns appropriately and with
local buy-in.
- A medium level of external communication with
the INGO/LNGO, CBOs partners in the county.
- A low level of internal communication with
Plan National Offices (programs, sponsorship, exclusion or the regular
communications)
- Facilitate and provide high quality
communication materials as requested
Knowledge, Skills, Behaviors, and
Experience Required to Achieve Role’s Objectives:
Behaviours:
- Giving Direction – Builds confidence persuades
and influences others towards a point of view or a course of action.
- Nurturing & developing others - motivates,
coaches and manages both program and administrative/program support teams
- Strives for high performance & improvement
- Promotes high performance by all staff by giving direction, motivating,
monitoring results, recognizes good performance and addresses poor
performance.
- Teamwork – positively promotes team effort
through shared successes and participatory management and decision making.
- Positive Disposition – Builds relationships
and related to people in a friendly, open and accepting manner.
- Integrity – acts with high degree of integrity
and professionalism.
- Appreciates and promotes cultural diversity,
innovation and learning
- Communicates clearly and effectively
Skills and personal attributes:
- Excellent grasp of programming concepts
- Strong analytical skills (including thorough
understanding of M&E)
- Demonstrated high level skills in
representation, influencing, written and oral communications
- Excellent organisational and coordination
skills
- Management of intra and interpersonal conflict
skills
- Ability to work under pressure
- Responsive, pro-active and able to multi-task
Education Qualification &
Experience:
- A Minimum of Bachelor’s degree in business
administration and/or development studies or a related field. Master’s
degree in above an advantage.
- At least 5 years’ experience in a management
position in development work with experience in rights based programming
and community development.
- Experience in partnership building, advocacy
and networking with government, INGOs and CBOs;
- Experience in program design, budgeting and
budget management.
- Sound experience in people management,
negotiation and planning.
- Experience in financial management and
interpretation of financial reports.
- Good understanding and management of Logistics
and Procurement management function and contracts.
Level of Contact with Children:High level - Frequent interaction with children
with frequent visits to the field to support program implementation
How to Apply
CLICK HERE to apply online
Send your motivation letter and CV as one document when applying.
CLICK HERE to apply online
Send your motivation letter and CV as one document when applying.
The closing date of applications is 3rd November 2014.
Position: Project Manager – Wash and Public Health
Department & Location: Based in Nairobi - (Four years fixed term
contract)
Reports to: Program Manager (General)
Purpose: Founded 75 years ago, Plan International is one of
the oldest and largest children's development organizations in the world. We
work in 50 developing countries across Africa, Asia and the Americas to promote
child rights and lift millions of children out of poverty particularly those
who are excluded or marginalized. We deliver high quality programs that deliver
long lasting benefits and work in partnership with others.
Plan's vision is of a world in which
all children realize their full potential in societies that respect people's
rights and dignity. Plan is independent, with no religious, political or
governmental affiliations and is an equal opportunity employer.
The purpose of this job is to support
and supervise The general Public Health Programming at Plan Kenya country
office.
And in Particular
the Testing Modified CLTS (Community-Led Total Sanitation) piloting, monitoring
and evaluation, and the dissemination of the results of the project. In
addition to Managing (supporting and supervising) of the Pan Africa CLTS
Project.
The Testing Modified CLTS for
Scalability is a four-year multi-country project with funding from Bill and
Melinda Gates Foundation that Plan International Kenya will implement with
support from Plan International USA and The Water Institute at the University
of North Carolina.
This is a rigorous, research-based
project with the overall goal of advancing global sanitation efforts by
improving the cost-effectiveness and scalability of the CLTS approach.
This goal will be pursued by
implementing CLTS pilot interventions in Kenya, Ethiopia and Ghana, while
collecting, evaluating, and disseminating practical lessons learned about
overcoming common challenges to implementing CLTS at scale
The Pan Africa CLTS Project aims at
empowering self-help sanitation of rural and peri-urban communities and schools
in Kenya, supported by Plan Netherlands and co – financed by the Dutch
government.
The Project Objectives are: -To
reduce infant and child morbidity in Kenya,-To empower rural and peri-urban
communities through the use of CLTS, School Led Total Sanitation (SLTS) and
Urban Community Led Total Sanitation (UCLTS).
The Project is implemented in Kilifi,
Kwale, Homabay and Urban Project of Plan Kenya Programme Units
Dimensions of Role: The job role includes Child Protection responsibilities during the implementation of the project as per the Child Protection Policy at the Programme Unit.
Dimensions of Role: The job role includes Child Protection responsibilities during the implementation of the project as per the Child Protection Policy at the Programme Unit.
The incumbent is responsible for the
development and execution of the assigned projects work plans as per the
approved activity plan for his/her area of responsibility.
S/he is also responsible for
contribution to designing, implementing, monitoring and reporting on the
progress of the respective projects activities.
The incumbent will be reporting to
the Program Manager (General) on a day to day basis who has oversight of the
respective programs.
Key Responsibilities - Key End Results of Position:
Key Responsibilities - Key End Results of Position:
Mobilisation and Participatory
Planning:
- In close collaboration with the Urban
Program and PU staff, he/she will be responsible for the day to day
Management Public Health sector of the organization and of Staff and the
two Projects operations, and will be in charge of coordination of the
Projects activities, ensuring smooth project implementation. And will
apply appropriate strategies to sustain mobilization, interest and
commitment of local stakeholders to promote the two Projects Objectives
(CLTS Research and Pan Africa CLTS Projects).
- Informed by the analysis and the project
outline, facilitate systematic participatory development of implementation
plans with clear objectives, tangible deliverables, timelines and support
the various teams and structures to rollout the activity plans.
- Ensure that identification, analysis and
management of the child protection policy related risks are included in
the regular project risk management processes at all stages of the project
cycle
- Coordinate planning and implementation with
Plan Kenya sister projects at the PU, other development actors in the area
to enhance synergies and accountability while precluding duplication and
competition.
Project Development and
Implementation:
- Set up and maintain an appropriate information
management system for the projects while ensuring it is aligned with GOK
Health Management Information System including work with the various
implementation partners.
- Support the field staff to facilitate the
design, work planning and management of the project.
- Ensure that project staff, partner agencies
and local leaders deliver respective activities
- Ensure Project staff participation in the
project planning, implementation and monitoring including consultations
with children be incorporated into project activity design.
- Ensure that the monthly activities and budget plans
are implemented as per approved breakdown and that all activities are on
track with appropriate scheduling, quality and timelines
- Work with relevant staff to ensure all
logistics and procurement at a local level including events management are
in conformity with Plan and donor policies, procedures and standards
- Facilitate access of relevant and accurate
information on advocacy within the Projects and ensure other relevant
information is accessible across all levels within and outside the
organization.
- Ensure that gender considerations are
appropriately defined and incorporated across all phases of design,
implementation and reporting.
Monitoring, Evaluation and
Documentation:
- Initiate and finalize the development of data
collection tools and facilitate data collection when necessary for the
project to support timely Monitoring, Evaluation and Research (MER)
activities
- Ensure that all the reviews, studies,
researches and the evaluations planned for the project are implemented to
support the two Projects project
- Contribute to the collection and documentation
of best practices and lessons learnt from the program implementation and
to disseminate results to local stakeholders according to the Plan
International USA, UNC and Netherlands guidelines.
- Responsible for updating Plan’s Programs and
Project Module (PPM/PALS) to ensure it is up to date at all times and
supports in MER activities for the project.
- As outlined in the project M&E framework,
he/she will contribute to design and rollout of the project baseline,
midterm and end-line studies, other focused surveys and routine monitoring
and facilitate the dissemination of findings from such studies/monitoring
to the relevant audience.
- He/she will be in charge of M&E process,
will be tracking project progress and capturing key learning and reporting
back to the project.
- In collaboration with the Project Manager, use
baseline findings for benchmarking the project/setting targets and regularly
incorporate feedback and other monitoring observations to implementation
to enhance effectiveness.
- Effectively document progress with respect to
implementation methodologies, effects and outcomes of intervention
activities to generate evidence for reporting, decision making, policy
advocacy, up-scaling best practices and lessons to be drawn from the
project.
- Facilitate reflective sessions with the Youth
children, community and all other project partners and stakeholders to
keep all parties appraised on implementation progress, emerging
challenges, opportunities, effectiveness of design, monitoring and
implementation processes and seek their feedback and input into the
project.
Reporting and Documentation:
- From the outset, familiarize self with various
reporting formats, information needs and schedules and ensure evidence
based quality reporting.
- Ensure timely reporting according to the donor
and Plan International USA and Netherlands guidelines and procedures.
- Regularly gather data and other information
relevant for reporting
- Submit regular/scheduled complete, accurate
and timely consolidated interim reports that conform to prescribed formats
and other parameters from Plan and the donor.
- Contribute to documentation and sharing of
best practices with stakeholders as appropriate.
- Facilitate coordinated joint reflection
meetings/sessions at PU and Urban level ( and with partners)
- Ensure budget burn rate remain consistent with
the reports submitted and provide brief explanations as appropriate for
discrepancies.
Capacity Building Trainings:
- Contribute to the design of simplified
appropriate capacity and gaps assessment tools on systems, knowledge,
attitudes and practices within the local context with respect to
application of the law on good governance and human rights in general
- Using analyzed information, give input to the
development of appropriate criterion to select training participants and
champions for various interventions as outlined in the project design
document approved by the donor and the project DIP/GAD.
- Adapt existing guidelines to the local context
to facilitate operationalization of the project objectives
- In close collaboration with the Projects
Officers and other stakeholders, participate in the development and
rollout of appropriate CLTS training curriculum customized to project
needs based on locally identified gaps.
- Work with the various project implementation
teams to support initiatives to cascade the capacity trainings to target
groups to enhance efforts to enhance citizen participation in planning for
Open Governance and Accountability at county level.
- Follow-up to assess effectiveness of delivered
CLTS trainings and provide remedial refresher trainings to enhance
assimilation and application of the new knowledge.
Stakeholder Relationship Management:
- Through collaborative approaches, engage
various project implementation teams relevant to the two Projects to
develop appropriate TORs for the respective groups, ensuring their input
is considered and incorporated
- Facilitate use of inclusive processes in scheduling
project implementation activities sensitive to the local calendars and
seasonality of activities
- Ensure clarity on roles, responsibilities,
deliverables and timelines for the same for each actor.
- Effectively participate in planning, progress
review and coordination meetings with stakeholders, sharing updates,
future plans, resource limitations to manage expectations, engage actors
in identifying and addressing challenges, etc.
- Ensure coordinated implementation of work
plans and act as the two projects accounting officer.
- Respect cultural sensitivities to sustain
harmonious relations with stakeholders and communities at large.
Problem Solving:
- Managing community conflicts
- Managing community, Gok/other partners and
Plan Policy conflicts
- Maintain good working relationships with other
Civil Society Organisations (CSOs)
- Managing community attitude towards Plan
implementation strategy
- Managing donor verses implementation partner
timelines and reports
Communications and Working
Relationships:
- Incumbent expected to maintain a high level of
external communication/contact at the community, District and County
levels to facilitate appropriate project implementation
- Medium level external communication with the
INGO, LNGO, CBOs partners in the county
- Medium level external interface with Plan
National Office (NOs) sponsorship communications
Knowledge, Skills, Behaviors, and
Experience Required to Achieve Role’s Objectives:
Educational Qualifications, Knowledge
& Experience:
- Bachelor’s Degree in a related technical or
management discipline (Environmental Sanitation, Public Health or other
relevant degree with specialization in rural/urban/water supply,
sanitation and hygiene service provision)
- At least 3 years’ experience in program
planning, monitoring, evaluation and research position
- At least 3 years working with International
NGOs and managing a donor funded project
- Strong Knowledge of community development
- Conversant with child rights issues
- Experience in grants management, proposal
development insights and resource mobilization
- Experience with Ministry of Health MOH /and
collaboration with GOK, county governments and other actors including the
private sector are a critical requirement
- High level of integrity, values, ethics and
attitudes that align with principles of Plan’s Child Protection Policy
Key Skills Specific to the Post:
- 3 years’ experience in rural development with
a focus on community led CLTS approaches, water resource
- Management, sanitation, and health and hygiene
promotion.
- Knowledge of maternal, neonatal and child
health and the health sector is an added advantage.
- Excellent communication, negotiation and
interpersonal skills.
- In-depth knowledge of the project cycle,
project planning, management, research, monitoring and Evaluation.
- Good knowledge of research using quantitative
and qualitative principles.
- Proficient in Microsoft applications and use
of relevant software and other applications, e.g. word Processing,
spreadsheet, database, Internet.
- Good knowledge of data management software
(SPSS, Word, Excel)
- Good report writing skills
- Driving experience with valid driving license
- Skills in managing project implementation and
monitoring is critical
- Strong advocacy skills for the
governance/Child Protection and human rights issues
- Skills on delivery of rights and governance
responsibilities
- Strong report writing skills
- Community facilitation, networking,
partnership development and management skills
- Fundraising and resource mobilization skills
- Good communication, negotiation and advocacy
skills
- Good interpersonal, relationship and teamwork
spirit
- Conflict detection, analysis and management
skills
Physical Environment and Demands: Nairobi based. Frequent travel (70%) in field
monitoring/implementation in designated PU area of operation.
The operating environment is
characterized by conditions that may make it difficult to access the
communities.
The incumbent will use the motorbike
as the primary mode of transport for the frequent visits to the Field sites,
guided by the fleet policy.
Level of Contact with Children: High level -Frequent interaction with children
Plan Kenya is a development organization
uniting people to advance the rights of all children. Accordingly, employment
is subject to our child protection standards including appropriate background
checks and adherence to our Child Protection Policy.
How to Apply
CLICK HERE to apply online
Send your motivation letter and CV as one document when applying.
CLICK HERE to apply online
Send your motivation letter and CV as one document when applying.
The closing date of applications is 3rd November 2014.
Position: Senior Logistics and Procurement Coordinator
Department & Location:Operations- KCO
Reports to: Country Logistics and Administration Manager
Purpose: Founded 75 years ago, Plan International is one of
the oldest and largest children's development organizations in the world. We
work in 50 developing countries across Africa, Asia and the Americas to promote
child rights and lift millions of children out of poverty particularly those
who are excluded or marginalized.
We deliver high quality programs that
deliver long lasting benefits and work in partnership with others.
Plan's vision is of a world in which
all children realize their full potential in societies that respect people's
rights and dignity. Plan is independent, with no religious, political or
governmental affiliations and is an equal opportunity employer.
The purpose of this position is to
contribute to effective programme implementation through provision of
procurement services and risk management support to Plan Kenya
activities.
The incumbent will
support the Country Logistics and Administration Manager in his/her role and
provide management cover whenever necessary.
Dimensions of Role:
The Senior Logistics and Procurement
Coordinator will report to the Country Logistics and Administration
Manager.
The post holder will be fully in
charge of the Country Office procurement and supply chain management.
Responsibilities and Accountabilities:
- To implement and monitor logistics systems, in
accordance with Plan Kenya policies and procedures.
- To receive all procurements and supply
requisitions from the KCO and Programme Units and ensure they are all
endorsed prior to processing for procurement purposes.
- Request for offers and quotations and prepare
the necessary BIDs analysis
- Provide technical guidance to the requesters
on offers received and best services to be procured taking cognizance of
value for money, specifications and quality issues
- Prepare Purchase orders/contracts and ensure
all approvals are obtained, purchase orders delivered to the relevant
suppliers and acknowledgement received.
- Follow up with suppliers and ensure goods and
services are delivered as agreed.
- Liaise with the Requesters to ensure goods and
services requested are received and the necessary documentation
satisfactorily done (goods received notes/invoices)
- Follow- up and ensure timely delivery of
requested supplies and materials and keep the concerned project staff
informed on the status of the delivery. Conduct first review of vendor
invoices to ensure compliance with the order submitted
- Assist in ensuring timely submission of all
financial documents to the finance department by the stipulated date;
- Assist in the preparations of all the
necessary financial documents e.g. local purchase orders (LPOs), payment
requests, purchase requisition form requests and follows up to ensure the
necessary approvals are effected in a timely manner.
- Follow up with the Finance department to
ensure Suppliers/service providers’ payments are done in a timely manner.
- To receive and address any complaints from
service providers and requesters or refer then to the right offices to
timely redress.
- Timely update and correctly enter all related
data of purchases into PRISM; Makes sure all purchased assets are properly
recorded into PRISM;
- Keep proper filling system for all procurement
documents;
- Experience SAP P2P (Procure to Pay)
Procurement process cycle.
- SCM / SRM experience in SRM Logistics &
Procurement: With the focus on procurement processes from the KCO to Hubs
Support will be added advantage.
- Exposure on enabling elements relevant for SAP
& Logistics & procurement organizational structures, master data,
planning using MRP and/or APO and enabling technologies also will be added
advantage.
- Analyze monthly spend reports to identify
trends and opportunities for further cost reductions.
Other:
- Process Areas: Procurement Planning (MRP),
Procurement Processing, Inventory Management, Transportation Planning,
Transportation Cost Management, Contract Management, Spend Analysis,
Supplier Evaluation, Self Service Procurement, Plan Driven Procurement,
Spend Analysis, Content Management (Master Data), Invoice Management,
Service procurement.
- Provide capacity building to the staff under
his/her department, while providing support to hub based Procurement
Coordinators upon request by the Supervisor. To carry out other logistics
and procurement tasks as directed by the Country Logistics and
Administration Manager.
- Promotes and abides by Plan policies and
procedures including but not limited to: Gender equality mainstreaming,
Child Protection Policy; Code of Conduct and the related mandatory
reporting responsibilities.
Dealing with Problems:
The position is interlinked with both
external customers and internal customers thus positioning the function as the
business agent which is actually faced with many challenges starting from
inadequate specifications to bad quality service/goods deliveries.
The post holder has to be proactive,
demonstrate the ability to solve problems and apply the best supply chain
management judgment within the scope of business.
Communications and Working Relationships:
For both the community and the
organization to realize the efficient service delivery, the post holder has to
have a good working relationship with suppliers.
The post holder will be required to
maintain working relationship with Country Logistics and Administration
Manager, Procurement Coordinators, PUM, program and support staff, and Finance
staff.
Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:
Qualifications, Knowledge and
Experience
- Degree in procurement and supplies management,
Business Management or relevant training in Logistics procedures and
systems
- Minimum of 5 years’ proven experience in
procurement and supply chain management
- Relevant work experience with other NGOs, UN
agencies or government departments
- Demonstrated ability to use latest MS Office
applications.
- Thorough understanding of Procurement and
Logistics policies, rules and regulations;
- Experience on VAT exemptions procedures and
Knowledge on Government requirements on duty exemptions;
- Demonstrated ability to maintain integrity in
performing responsibilities assigned;
- Ability to pay close attention to details,
take initiative and work with minimal supervision;
- Knowledge of SAP operations will be an added
advantage.
- Exposure using P2P SAP Processes and logistics
management.
Skills Specific to the Post
- Excellent written and oral communication
skills
- Negotiation skills
- Cost analysis
- Attention to details and good numeric accuracy
- Strong Planning and organizational skills
- Computer skills
- Problem solving skills
- Good interpersonal and ability to work in a
team
- Reporting and ability to keep accurate record
- Ability to work under pressure and to
deadlines
- Flexible
Key Behaviours
- Communicates clearly and effectively
- Acts with high degree of integrity and
professionalism. Committed, honest and sincere
- Proactive
- Accurate and punctual
- Keeps other team members regularly updated
Physical Environment and Demands:Typical office environment with field visits
demands.
Level of Contact with Children: Low contact - No contact or very low frequency of
interaction
How to Apply
CLICK HERE to apply online
Send your motivation letter and CV as one document when applying.
CLICK HERE to apply online
Send your motivation letter and CV as one document when applying.
The closing date of applications is 3rd November 2014.
Position: Project Manager - Adolescent
Girls Initiative Kenya Project (AGI-K)
Grade: D1
Department & Location: Programs
Reports to:Programme Manager - Education
Purpose: Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty particularly those who are excluded or marginalized. We deliver high quality programs that deliver long lasting benefits and work in partnership with others.
Reports to:Programme Manager - Education
Purpose: Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty particularly those who are excluded or marginalized. We deliver high quality programs that deliver long lasting benefits and work in partnership with others.
Plan's vision is of a world in which
all children realize their full potential in societies that respect people's
rights and dignity. Plan is independent, with no religious, political or
governmental affiliations and is an equal opportunity employer.
The Adolescent Girls
Initiative Kenya (AGI-K) project, funded by the UK Department for International
Development (DFID), provides a unique and exciting opportunity to reach out to
6000 adolescent girls ages 11-14 in two marginalized areas in Kenya – Wajir in
Northern Kenya and Kibera slums in Nairobi.
A range of interventions in the
health, violence prevention, wealth creation, and education sectors will be
implemented and evaluated through a randomized control trial to provide
evidence on the most cost effective combinations with the greatest impact.
The main purpose of the Project
Manager is to oversee the implementation of the interventions in the Kibera
slums. Guided by the Plan Kenya House gender framework, the incumbent will
ensure gender sensitive planning, implementation, personnel management,
resource management, monitoring & evaluation, associated stakeholder and
partner relationship management and timely and quality reporting.
Designing and development of
complementary or new funding proposals is expected and the Project manager
ensures quality of project activities/results including coordinating external
technical support/expertise as required.
The Project Manager will be primarily
responsible for the management of a Plan DFID Adolescent Girls Initiative Kenya
(AGI-K) Project. S/he must be familiar with DFID amongst other donor
guidelines.
S/he will have managed project
budgets over and above USD2 million preferably across various implementation
sites and have worked with partners, including interventions that are part of a
rigorous research study.
Please note this position will be
available to be transferred or incorporate management of other projects as
advised by senior management.
The Project Manager must be familiar
with Kibera or other urban slum (informal settlements) settings in Nairobi.
Dimensions of Role: The Project Manager will report to the Programme Manager-Education.
Dimensions of Role: The Project Manager will report to the Programme Manager-Education.
S/he supervises two (2) Project
Officers, and One M&E Coordinator in Nairobi on the project team and has
oversight of all other contributing staff on this project.
S/he will uphold Plan Core Values,
promote mission and vision, programme principals (transparency, gender equity
and diversity), to enhance programme impact. Ensure modelling of Plan’s values
among all project staff.
Typical Responsibilities - Key End Results of Position:
Key Result Areas:
- Planning and implementation of project
activities, oversees programme alignment to government requirements,
compliance with design methodologies and approaches.
- Monitoring progress and quality in concert
with M&E team
- Project and budget management; monitors
expenditure against approved budget and revisits plans to ensure budget
performance is in-line with regulations as well as expected deliverables
- Ensures compliance with donor rules and
regulations
- Ensures implementation of AGI-K program is
inline with the research protocols
- Team personnel management and coordination
with urban programme staff, ensuring welfare, contract, compliance,
performance
- Timely preparation and submission of accurate
reports
- Smooth / efficient project performance and
effective management of and communication with project team.
- Contribution to proposal development inclusive
of evidence-base/learning within project, technical expertise, field-based
data collection for design, communication/liaison with relevant
stakeholders/partners.
- Provide timely feedback to the management team
on a monthly basis for effective budget management and updated plans to
fast track activities where necessary
- Work in close collaboration and coordination
with Population Council and other AGI-K partners:
Oversee & Coordinate Project
Implementation (40%)
- Ensure that urban interventions are planned
and implemented for maximum impact, synergy and cost effectiveness.
- Establish targets by interventions and
thematic areas
- Ensure compliance with established targets and
quality of project outputs.
- Ensure proper management of project database,
records, files
- Ensure implementation is inline with the
research design prescribed by overall AGI-K project managers
- Oversee any contractual partner deliverables
and ensure deliverables are met in timely manner and with high quality.
Serve as the main point of communication for implementing partners on
her/his project in close collaboration with Finance.
- Submit accurate project reports on time
according to plan internal and donor regulations.
- Maintain regular contact with counterparts at
Population Council and Save the Children working on AGI-K
- Attend relevant cluster coordination meetings
including Population Council meetings
Manage Project Resources (20%)
- Prepare a breakdown/s of project budget by
interventions and activities
- Monitor expenditures by interventions and
ensure compliance with approved budget.
- Review expenditure reports on a monthly basis.
- Ensure timely budget adjustments and revisions
in compliance with donor regulations. Ensure compliance with plan internal
and donor policies, contracts, and agreements.
- Take advantage of the other Plan Kenya urban
programmes and exploit opportunities and for synergies without
jeopardizing the research design
Build and maintain stakeholder
relations (10%)
- Create awareness on project design and
research outcomes with relevant Plan staff, and ensure that they sensitize
county and sub-county level government authorities about project
activities, beneficiary selection criteria and policy and procedure of
project implementation. Take advantage of Plan Kenya’s relations with
Government institutions like the gender and FGM boards to promote gender.
- Ensure that project strategies are timely
shared with all stakeholders. Promote effective working relations with
county and sub-county stakeholders Liaise with donor desk officer and
National Office (UNO) programme staff.
- Motivate the communities and local government
officials to contribute and participate in implementation of project
activities. Attend periodical project-related meetings in the area of
operations and brief supervisor. Coordinate with other NGOs, UN/donor agencies,
and private sector players working within the operational areas to avoid
duplication of efforts that could potentially jeopardize the result.
- Coordinate with other project managers and
other internal stakeholders on resource allocation/mobilization and
information and ensure that appropriate synergies with others are achieved
as it relates to implementation of multiple projects in the same
districts.
- Coordinate the Kibera level External Advisory
Committee (EAC) in consultation with Population Council and project TOR
documents
Human Resources Management (10%)
- Ensure that project staffs know and execute on
their roles and responsibilities.
- Communicate /share work plans with all
players.
- Conduct staff performance appraisals
regularly.
- Coach and mentor direct reports to enhance
their skills for current and higher positions.
- Conduct training for project staff in overall
project objectives, implementation strategy, reporting system and internal
controls, inter alia.
- Ensure that staff welfare issues are communicated
through appropriate HR and management structures as well as back to/with
staff.
- Handle grievances and participate in
disciplinary hearings as relevant.
Design, Monitoring & Evaluation
and Reporting (20%)
- Establish proper collection of monitoring
data, consolidation and reporting mechanisms at project level.
- All data collection must be well structured to
represent gender considerations and in line with the expectations of the
overall AGI-K project management.
- Consolidate project reports and analyse
outputs and aggregate as appropriate.
- Review and analyse monitoring and evaluation
data and recommend adjustments to design as needed.
- Ensure that approved reports are disseminated
among stakeholders
- Work with the project staff to ensure
utilization of all the recommendations from project reports/field visits.
- Support design of new programmes based on
evidence from project, context in the area of implementation and/or
technical expertise.
- Liaise with program team to ensure learning is
available to the wider organization and outside as relevant.
- Work with the project team and communication
Manager to document project activities for improved documentation /
knowledge management
Specific Factors Decision Making
The incumbent makes both programmed
and non-programmed decisions that include.
- Work with project team on resource allocation
within approved budget parameters.
- Work with the team on project priorities
within approved project work plan.
- Work closely with HR department on the
recruitment process of new project staff within approved project budget
and work plan.
- Work with the project team on what skills are
required to execute project stages within approved project proposal.
- Work with the project team on schedule for
internal project field /monitoring visits and including locations for
donor and stakeholder visits with appropriate approvals.
Pressure of Work
- Regularly makes decisions on relationship,
personnel and resource management.
- Pressures related to high targets, complex
programming environment and necessity of high quality deliverables
exist.
- Seasonality and other environmental conditions
may at times affect work pressure and need to be mitigated.
Controls and Checks
- Internal Purchase Request
- Summary Bid analysis
- Approve payment of transactions not exceeding
delegated levels
- Approve project expenses
- Plan Operational and Child Protection Policy.
- Procurement policy.
- Work procedures and routines.
Consequences of error: Significant mismanagement exposes Plan to
reputational risk as well as potential financial risk if resources are not used
wisely.
Similarly, poor personnel management
practices can lead to staff dissatisfaction and adversely affect performance.
Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:
Educational Qualification & Experience
- Advanced degree in social sciences; education
or public health post graduate qualifications in a relevant professional
discipline desirable.
- 7 years relevant experience in community
development/child protection/education/financial education/gender working
with adolescence girls in an Urban setting with minimum of 4 years at a
supervisorial / managerial level.
- Experience in working in adolescents in urban
settings a must.
- Experience working on interventions that were
part of rigorous research studies preferred
Knowledge
- Thorough knowledge of programming processes,
systems and principles, and the ability to provide leadership and support
to staff working at community level.
- Sound understanding of integrated development
issues and critical analysis of child poverty
- Knowledge of development issues, trends,
challenges and opportunities and implications to community development
- Demonstrated knowledge of strategic planning
processes
- Demonstrated capacity to implement a
multi-thematic action research project.
Skills Specific to the Post
- Analytical and conceptual skills
- Interpersonal / Communication
- Report writing
- Results orientation
- Good Leadership, Teamwork and Cooperation,
Motivation and Innovation
- Computer skills
- Budget and Cost Control
- Risk management
- Monitoring and Evaluation skills.
- Research skills
- Urban project design.
- Experience in working with youth and
adolescent.
Competencies
- Believe in the potential of all people to
succeed if given the right support and willingness to multi-task.
- Ability to perform under stress, innovative,
build relationships, coach and mentor, facilitate change, develop teams,
initiate action, strategic decision making, planning and organizing.
- Lead through vision and mission and a personal
commitment to children’s development and protection.
Leadership Attitudes and Behaviours
- Supports learning in diverse teams
- Positively promotes team effort and high
performance by all staff through shared successes Acts with high degree of
integrity and professionalism.
- Relates to people in a friendly, open manner
and engenders trust from other staff
- Holds self and others to account to deliver on
agreed goals and standards of behaviour
- Dynamic, highly motivated and balances future
vision with practical delivery
- Can reach out and influence large groups of
people
- Remains calm and positive under pressure and
in difficult situations
- Promotes innovation and learning
- Pleasant and polite attitude at all times;
ability to reflect professional standards
- Ability to act as part of multi-cultural and
multi-disciplinary team.
Internal Contacts:
- Other Plan Project Managers and Program
Managers
- Technical Support
- Designated Project Accountant
- Finance, procurement, fleet, administration
- Kenya Country Office M&E
- Business Development Manager.
External Contacts:
- County/ Sub County Government, Administrators
- Government Technical Departments/Line
Ministries
- Population Council – the prime organization
for AGI-K and other AGI-K partner organizations
- Other INGOs, local NGOs, UN agencies and
organizations implementing in the same geographic areas, program sectors,
et.al.
- Donor desk officers responsible for project
and other donors as relevant
- Key stakeholders at community level
Values: Commitment to Plan International Kenya’s values:
Physical Environment and Demands: Ability to spend 40% of the time in the field.
Level of Contact with Children: High contact - Occasional interaction with
children
The position will be based in the
Country Office with frequent interaction with children (adolescent girls).
How to Apply
CLICK HERE to apply online
Send your motivation letter and CV as one document when applying.
The closing date of applications is 3rd November 2014.
Position: Program Implementation Officer(PIO)_Adolescent Girls Initiative Kenya (AGI-K)
Project
Grade: C1
Department & Location: Nairobi Urban Programme
Reports to: Project Manager AGI-K Work with the M&E Manager
Purpose: Founded in 1937, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty particularly those who are excluded or marginalized. We deliver high quality programs that deliver long lasting benefits and work in partnership with others.
Reports to: Project Manager AGI-K Work with the M&E Manager
Purpose: Founded in 1937, Plan International is one of the oldest and largest children's development organizations in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty particularly those who are excluded or marginalized. We deliver high quality programs that deliver long lasting benefits and work in partnership with others.
Plan's vision is of a world in which
all children realize their full potential in societies that respect people's
rights and dignity. Plan is independent, with no religious, political or
governmental affiliations and is an equal opportunity employer.
The Adolescent Girls Initiative Kenya
(AGI-K) project, funded by the UK Department for International Development
(DFID), provides a unique and exciting opportunity to reach out to 6000
adolescent girls ages 11-14 in two marginalized areas in Kenya – Wajir in
Northern Kenya and Dandora slums in Nairobi.
A range of interventions in the
health, violence prevention, wealth creation, and education sectors will be
implemented and evaluated through a randomized control trial to provide
evidence on the most cost effective combinations with the greatest impact.
The main purpose of this position is
to support the design and manage the implementation of the project activities
in line with the approved project documents (project proposal and outlines) in
line with donor requirements.
The Program Implementation Officer is
responsible for the conceptualization, development and execution of the project
activities as per the approved activity. The responsibilities also include the
design, implementation, monitoring and reporting on the progress of the project
activities in line with the detailed implementation plan related to the
project.
Project Implementation Officer will
be responsible for collecting project information and build a database of
project outcomes during the execution of the project. Guide by the Plan Kenya
gender framework, the incumbent will ensure gender considerations are applied
in all project cycle management aspects.
Dimensions of Role: The incumbent will report to the Project Manager. As part of the execution of their roles, Project Implementation Officers will be required to hold periodic meetings with relevant project stakeholders to ensure that their feedback and input are incorporated into the project implementation. PIO is the main community mobilizer and the day-to-day face in the field of Plan.
Dimensions of Role: The incumbent will report to the Project Manager. As part of the execution of their roles, Project Implementation Officers will be required to hold periodic meetings with relevant project stakeholders to ensure that their feedback and input are incorporated into the project implementation. PIO is the main community mobilizer and the day-to-day face in the field of Plan.
The role will require liaison with
other project teams to ensure synergy and integration of project interventions
within the Nairobi Urban Programme.
The incumbent will be accountable for
the management of the project budgets.
Key Responsibilities - Key End Results of Position:
Project Design and Implementation:
- Ensure that the project designs are
technically sound, have a clear logic and a monitoring plan to track the
implementation, incorporating relevant gender considerations.
- Ensure that the monthly activities and budget
plans are implemented as per approved budget and activity lines. Produce
periodic tracking reports on the progress of the implementation.
- Ensure that all the recommendations resulting
from project visits/reports are executed.
- Ensure all project related partners,
government and other stakeholder relations are well maintained and also
ensure that feedback and input from stakeholder fora are incorporated into
the implementation of the project.
- Work with relevant staff to ensure all
logistics and procurement are done according to Plan and donor policies.
This will include the development of procurement plans.
- Periodically review the project outline to
ensure that implementation is on course and give regular explanations on
the variances.
- Ensure a successful closure of the project
once it has been completed
Documentation and Reporting:
- Consolidate/write project reports in line with
donor requirements and Plan standards and as requested by the Project
Manager.
- Work with the Communication Manager in
documenting project achievements and lessons learnt.
- Contribute to documentation and sharing of
best practices with all stakeholders for the project outcomes
- Facilitate and coordinate joint reflection
sessions at County level (among partners).
- Develop a mandatory project summary for the
project. This will be submitted together with the project outline and the
project completion reports
- All reporting must be segregated to depict
progress and other issues around gender as guided by the Plan Kenya House
Gender Framework
Partnership Management:
- Work closely with project partners/consortium
members to ensure implementation of work plans and act as accounting
officers to the project.
- Be responsible for partnership scoping and
keep good records of relevant partners in the areas of operation for
possible collaboration and maximize on the use of resources and effort.
- Engage the relevant county and national
government institutions to garner support for Plan’s work. This includes
taking advantage of specific GOK and non-state institutions in sectors of
gender, education, child protection MOH among others
- Attend sector specific County Coordination
meetings in the absence of the Project Manager.
- Coordinate activities with other Plan Kenya
Urban programmes
Dealing with Problems:
- Managing project related conflicts
- Managing community/Plan Policy conflicts
- Maintain good working relationships with other
Civil Society Organisations (CSOs).
- Negotiating with the respective government
departments to ensure that work goes on.
- Managing community attitude towards Plan
implementation strategy.
- Managing donor versus implementation partner
timelines and reports
Communications and Working
Relationships:
- Maintain a high level of external
communication/contact within the project sites, County and Sub-County
levels. This is to facilitate the implementation of the project activities
effectively.
- A medium level of external communication with
the INGO and high level of communication with LNGO, CBOs partners in the
county.
- Ensure consideration of necessary
sensitivities in the urban slam settings where the project works
Knowledge, Skills, Behaviors’, and
Experience Required to Achieve Role’s Objectives:
Educational Qualifications, Knowledge
& Experience:
- A Bachelor’s degree in Arts, Social Sciences,
Education or Development Studies.
- At least 5 years’ experience in project
management/coordination.
- Strong Knowledge of community development with
focus on adolescent girls.
- Conversant with child rights issues.
- Knowledge & experience in executing
adolescent girl’s projects with a focus on sexual reproductive health,
life skills, education and financial education.
- Knowledge in donor reporting mechanisms (will
be an added advantage).
- Minimum 4 years working in Urban settings, especially
Nairobi
Key Skills Specific to the Post:
- Skills in managing project implementation and
monitoring is critical
- Strong facilitation, coordination and report
writing skills
- Community mobilization and organization,
networking, partnership development and management skills
- Good communication and negotiation skills
- Good interpersonal, relationship and team
working
- Conflict Management skills
- Demonstrated competence in computer
applications.
Values
- Commitment to Plan International Kenya’s
values:
Physical Environment and Demands: The position requires constant interaction
with communities and partners, hence the incumbent is expected to work on daily
basis with communities in urban slums of Nairobi.
Level of Contact with Children: High level - Frequent interaction with children (adolescent girls).
How to Apply
CLICK HERE to apply online
Send your motivation letter and CV as one document when applying.
Level of Contact with Children: High level - Frequent interaction with children (adolescent girls).
How to Apply
CLICK HERE to apply online
Send your motivation letter and CV as one document when applying.
The closing date of applications is 3rd November 2014.
Position:Monitoring and Evaluation Officer –
Adolescent Girls Initiative Kenya (AGI-K) Project
Department & Location: M&E, Country Office, Nairobi
Department & Location: M&E, Country Office, Nairobi
Reports to: Project Manager - AGI-K, with a dotted line to the
Country M&E Manager
Purpose: Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world.
Purpose: Founded 75 years ago, Plan International is one of the oldest and largest children's development organizations in the world.
We work in 50 developing countries
across Africa, Asia and the Americas to promote child rights and lift millions
of children out of poverty particularly those who are excluded or marginalized.
We deliver high quality programs that deliver long lasting benefits and work in
partnership with others.
Plan's vision is of a world in which
all children realize their full potential in societies that respect people's
rights and dignity. Plan is independent, with no religious, political or
governmental affiliations and is an equal opportunity employer.
The Adolescent Girls
Initiative Kenya (AGI-K) project, funded by the UK Department for International
Development (DFID), provides a unique and exciting opportunity to reach out to
6000 adolescent girls ages 11-14 in two marginalized areas in Kenya – Wajir in
Northern Kenya and Dandora slums in Nairobi.
A range of interventions in the
health, violence prevention, wealth creation, and education sectors will be
implemented and evaluated through a randomized control trial to provide
evidence on the most cost effective combinations with the greatest impact.
The purpose of the role is to ensure
M&E data is constantly used to report on the project performance to
including designs and improvements as maybe necessary. The M&E Officer will
also be responsible for ensuring adherence to the AGI-K project M&E
Framework.
The position holder will support
quality and effective program design by ensuring that project implementation
incorporates key monitoring information and learning.
The position holder will drive learning,
innovation and program accountability and will work together with the AGI-K
Project Manager to ensure quality and timely reporting in line with the grant
document.
The focus of the role will be on data collection, analysis, documentation of effects and outcomes, compiles the most significant stories of change that could be used to shape adolescent girls programming and cross learning within Plan and beyond.
The incumbent will ensure gender
representative analysis is appropriately addressed in data collection, analysis
and reporting.
Dimensions of Role: The Monitoring and Evaluation Officer will report to the AGI-K, Project Manager with a dotted reporting line to the Country M&E Manager.
Dimensions of Role: The Monitoring and Evaluation Officer will report to the AGI-K, Project Manager with a dotted reporting line to the Country M&E Manager.
The position holder will have
responsibilities for program quality and M&E, capacity building on M&E
and learning and sharing AGI-K project outcomes and key learnings.
Typical Responsibilities - Key End Results of Position:
Program Quality and M&E:
- Provide guidance and support in the
development of AGI-K monitoring tools and M&E Framework, including
capturing gender sensitive beneficiary feedback.
- Create an M&E work plan to ensure the
M&E Framework is adhered to and all necessary data is captured
according utilized.
- Ensure that the necessary data is collected on
time using participatory approaches.
- Analyze quantitative and qualitative data and
reflect on the projects process, ensuring that your recommendations are
shared with all the relevant staffs for action/follow-up
- Partake in performing continuous project evaluations/assessments,
including gender considerations, guided by the Plan Kenya House gender
framework.
- Train local partners (and staff where
appropriate) on the M&E framework, data management, results-oriented
programming that incorporates gender considerations.
- Ensure quality and reliability of data
collected by the project through data quality controls and spot-checks to
project sites.
Capacity Building on M&E:
- Assess the capacity of AGI-K project
implementation structures and build their capacity as necessary.
- Build the capacity of Plan AGI-K project staff
on M&E.
- Apply a holistic approach that provides a
broad perspective on M&E.
Key Working Relationships:
- Internally: The position will work closely
with the AGI-K Project Manager, the Country M&E manager and other
Project staff
- Externally: The position is expected to
coordinate with the consortium members especially the research team
(Population Council and African Population and Health Research Centre
(APHRC), project partners, local government officials and structures as
appropriate, and community level groups.
Knowledge, Skills, Behaviours, and
Experience Required to Achieve Role’s Objectives:
Education Qualifications and Experience:
- A Bachelor’s Degree in Social Sciences,
Economics, Rural Development or any other related field from a recognized
university.
- At least 3 years practical work experience in
monitoring & evaluation
- Working knowledge of word processing
spreadsheets, data entry and analysis
- Sound experience in participatory research
methodologies, both quantitative and qualitative
- Experience of building the capacity of others
around M&E
- Commitment to international development and
children’s rights
- 4 years’ experience working in urban setting,
especially Nairobi
Skills Specific to the Post:
- Able to analyse M&E data and use this to
reflect on whether the projects is meeting its aims.
- Demonstrable professional maturity and able to
work independently
- Good interpersonal skills for team working
- Good written and verbal communication skills
- Ability to meet deadlines in multiple tasking
environments
Competencies and Values:
- Supportive and versatile
- Ability to drive innovation and learning
- Results oriented and focused
- Respectful and a person with integrity
- Effective communication skill
Physical Environment and Demands: The job holder requires 60% field work and
40% office based environment.
Level of Contact with Children: Mid contact - Occasional interaction with children
How to Apply
CLICK HERE to apply online
Send your motivation letter and CV as one document when applying.
The closing date of applications is 3rd November 2014.
Only shortlisted applicants will be
contacted.
