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Assistant Management Representative Job in Nairobi Kenya (KES 70K)

Assistant Management Representative
Industry: Service
Location: Nairobi
Salary: Kshs 70,000
Our client who is one of the top security solutions provider in East Africa seeks to hire an assistant Management Representative whose main responsibility is to assist the Chief Administration Officer in the Effective installation, implementation and maintenance of the Integrated Quality Management System and requirements of the ISO 9001:20008 and the ISO 18001 Occupational Health and Safety Standard.
Job Description
  • Ensure processes needed for the quality management system are established, implemented and maintained via departmental schedules and keeping the manager updated on daily scheduled commitments.
  • Improve the operational systems, processes and policies in support of the organization’s mission specifically,  support better management reporting, information flow and management, business process and organizational planning. Reporting on the performance of the quality management system and any need for improvement.
  • Follow up on Audit reports with complete information, if required help in typing on the report and compiling the data analysis. Ensure the closing of the audits take place as scheduled and the closing reports are submitted on time.
  • Assist the M.R. in following up on the Corrective actions and Preventive actions to be implemented by the Head of Departments as required.
  • Follow up on Project reports with the team leaders; communicate the Project Action plans and progress results to the required parties.
  • Ensure efficient communication and follow up on QMS issues that require interdepartmental coordination by engaging actively with the various heads of departments. Receive External/Internal Correspondences for the department, dispatch to appropriate personnel, highlight urgent correspondences and ensure follow up as required.
  • Maintain the Master List of Documents / Records. Ensure all Files and Documents are labelled as defined in the QMS. Ensure effective and timely update, issue and retrieval of any new Document introduced in the System.
  • Timely and effective implementation of the Internal Annual Audit Schedule.
  • Conduct Internal Audits in person as Scheduled in the Annual Audit Schedule.
  • Timely delivery of Reports and analysis of tasks assigned by the Manager.
Qualifications / Skills
  • Degree Holder in Business Administration / Human Resource
  • At least 3 years’ proven experience in driving a Quality management system in an organization and other administrative duties.
  • Trained Internal ISO Quality Auditor and have at least 3 years’ experience in leading Audits in an Organization.
  • Should possess administrative and analytical skills to able to develop and assist in presenting effective reviews on departmental monthly reports.
  • Excellent computer skills and proficient in excel, word, outlook, and access
  • Should be able to audit data and report for the Senior Management team in power point presentations.
  • Have good communication, report writing skills, leadership and decision making skills.
  • Excellent interpersonal skills and a collaborative management style.
If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Assistant Management Representative-70K) to before 25th October, 2014

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.

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