The
International Planned Parenthood Federation (IPPF) is the world’s largest
non-governmental organization working in the field of sexual and reproductive
health information and services.
The
IPPF Federation in Africa is made up 38 Member Associations (MAs) working in 42
countries in Sub-Sahara Africa. IPPF Member Associations are nationally founded
and owned organizations and have been in existence for over 40 years in Africa
providing and advocating for universal access to sexual and reproductive health
and rights.
The
Member Associations are unique in that while being Member Associations of IPPF
Africa Region and so members of an international NGO, they are also national
organizations with national boards, staff, Constitutions, structures and
autonomy.
Job
Title: Resource
Mobilization Advisor
Department: External Relations
Location: Nairobi, Kenya
Responsible
to: Senior
Manager, External Relations and Advocacy
Job
Purpose: The goal
of this position is to support Resource Mobilization efforts and to increase
and diversify the IPPFARs resource base.
The
Resource Mobilization Advisor works to increase income for IPPFAR through a
vibrant and sustainable Resource Mobilization programme and supports the
improvement of culture change and accountability for Resource Mobilization
within the Africa Regional Office and [selected] Member Associations.
The
position supports the Senior Adviser Resource Mobilization and Business
Development to enhance preparedness and systematically increase capacity of ARO
and [selected] MAs to secure funds from national, regional and international
sources.
The
Resource Mobilization Advisor builds credibility and capacity in both high and
low potential MAs to improve their access to national funding sources.
The
position also strengthens relationships/ networks that increase IPPF’s ability
to raise resources from ‘new’ non-traditional donor sources especially in the
Global South.
Key Tasks
·
To establish excellent working relationships with staff at IPPF
Member Associations in selected donor countries.
·
To assist the Senior Adviser Resource Mobilisation in the
development of Memoranda of Understanding(MoU) which include specific
activities, targets and budgets with selected European Member Associations
·
To support Member Associations to implement MoU by providing
information, documents and tools etc. that promote IPPF. To monitor the
implementation of MoU with Member Associations.
·
To support/develop the capacity building of Regional Office and
Member Association staff in countries where there is a high potential for
accessing funding in-country.
·
To work collaboratively with Regional Staff with particular
expertise in relevant capacity building and with knowledge of specific funding
streams.
·
To advocate for funding.
·
To maintain an overview of and make recommendations about the
global geo-political influences for IPPF’s future funders and income streams.
·
To contribute to IPPF publications as appropriate.
·
To build and maintain positive relationships with all members of
staff, and contacts within and outside the Federation.
·
To undertake any other reasonable duties as may be requested
from time to time.
Responsibilities
a) Staff responsibilities carried by the job holder
·
The job holder is responsible for managing the work of
consultants as required.
Advises Senior Adviser, Resource Mobilization.
Advises Senior Adviser, Resource Mobilization.
·
Provides advice and support on future income streams and donor
policies and trends to:
1.
IPPF staff at Central and Regional Offices
2.
IPPF Member Associations (in consultation with Regional Offices)
Education & Qualifications
·
Advanced Degree in a related subject or equivalent standard of
education.
Proven Ability
·
Developed application in related work and proven track record in
networking and training in fundraising.
·
Sound understanding of Global North and South government funding
and private funding structures and processes advantageous.
Skills
·
Excellent interpersonal skills – required to network with
contacts for whom English is not the first language. Tact and diplomacy
essential.
·
Excellent training/mentoring skills.
·
Excellent written communication skills essential.
·
Excellent time management skills required to meet tight
deadlines essential.
·
Competent in use of lograme desirable or developing projects
essential
·
Good analytical skills essential.
·
Good IT skills to include Excel, Word and use of databases
desirable.
·
Fluency in English essential. Working knowledge of French,
Portuguese or Spanish highly desirable.
Personal Competence
·
Awareness of and sensitivity to the multi-cultural environment
in which IPPF operates.
·
Ability to travel internationally approximately 30% of the time
Job Title: Senior Advisor, Resource
Mobilization and Business Development
Department: External
Relations
Location: Nairobi,
Kenya
Responsible
to: Senior Manager, External Relations and Advocacy
Job
Purpose: The goal of this position is to provide senior level strategic
business development and leadership to increase the capacity and success of
International Planned Parenthood Federation – Africa Region’s efforts in
resource mobilization with bilateral and multilateral organizations, and
private donors.
He/she
will envision, develop and implement IPPF-ARs resource mobilization plans and
manage grant recipient relationships.
The
position will support IPPFs charitable mission of safeguarding the sexual and
reproductive health and rights of people and for IPPF insofar as they support
strategic resource mobilization.
He/she
will provide a high-level representation and technical inputs and ensures that
IPPF Africa Region identifies and wins tenders that will support the delivery
of IPPF’s Strategic Framework and Change Goals.
The
position develops supporting structures, resources and tools to ensure business
development and tender processes are managed in the most effective and
efficient manner.
Key Tasks
·
Through research and networking, track likely forthcoming
restricted funding opportunities that may be aligned with IPPF’s strategic
objectives, and develop and manage a bidding pipeline for the organization.
·
Where potential funding opportunities are identified, to work
with relevant CO colleagues, ROs and MAs to build pre-bid intelligence streams
in-country (donor and recipient).
·
To ensure that relevant colleagues across the Federation
(Central Office, Regional Offices (ROs), Member Associations (MAs)) are made
aware of likely upcoming tenders).
·
To effectively prepare the Federation for tendering, including
capacity-building with key staff to develop a portfolio of staff to take key
roles (Chief of Party, management team, bid writing, etc) on restricted funding
bids.
·
Research and establish a network of consultants to assist with
restricted funding proposal development.
·
Research and establish a network of potential partners for
restricted funding projects, evaluating competitor organizations and building
relationships with key contacts. Work with the Senior Adviser, Resource
Mobilization to develop and negotiate partnership agreements.
·
Working with the Senior Adviser Resource Mobilization, technical
teams (Advocacy, HIV/AIDS,Abortion, Adolescents and Access), Senior Adviser
Communications and ROs, assemble, and co-ordinate the work of, tender teams to
prepare restricted funding applications.
·
To analyse terms of reference of invitations to tender to create
a compliant and responsive matrix for each bid to support the development of a
winning proposal.
·
Oversee and co-ordinate the development of pre-qualification
submissions and funding proposals, including research, compilation, writing and
editing of proposal documentation and/or commissioning consultants to undertake
writing where required.
·
Ensure timely and efficient submission of pre-qualification
documents and restricted funding proposals to donor specifications.
·
Support colleagues in technical teams and ROs to develop
programme plans for discussion with donors who focus on restricted funding.
·
Post-bidding, communicate outcomes, evaluate restricted funding
proposals and disseminate key learning points.
·
Ensure smooth handover of successful restricted project
proposals to technical/Regional teams for programme management/reporting.
·
Work with the Finance team to develop generic budget templates
for use in preparing restricted funding applications.
·
Compile a database of key information on IPPF for use in
preparing restricted funding applications.
·
Provide training and capacity-building on tendering for CO and
RO staff as required.
·
To build and maintain positive relationships with all members of
staff, and contacts both within and outside the Federation.
·
To become familiar with the Federation’s Health and Safety
Programme and Guidelines for using Visual Display Units. To do everything
possible to ensure a healthy and safe working environment, including following
instructions and guidance.
·
To undertake any other relevant duties as may be requested from
time to time.
Responsibilities
a)
Staff responsibilities carried by the job holder
·
The job holder is responsible for managing the work of
consultants as required.
b) Financial responsibilities carried by the job holder
·
Responsible, in collaboration with the Finance team, for
compiling and checking budgets for restricted funding proposals.
c) Advisory responsibilities carried out by the job holder
·
Advises Senior Adviser, Resource Mobilization and technical
teams on appropriate funding opportunities to pursue.
·
Advises Senior Adviser, Resource Mobilization and CO Senior Team
on appropriate organizational preparations for pursuing restricted funding
opportunities.
·
Advises colleagues in technical teams on content/structure of
funding proposals.
Education & Qualifications
·
Advanced Degree in a related subject or equivalent standard of
education.
Proven Ability
·
Advanced application in related work and proven track record of
managing to process of developing successful restricted tender documents in the
international development sector.
·
Sound understanding of restricted funding tender
processes/structures and donor requirements in the international development
sector essential.
·
Understanding of ODA (Overseas Development Agency) processes,
essential.
·
Understanding of the Private Sector (and not for profit) and
High Net Worth Individuals (HNWI) desirable
Skills
·
Excellent interpersonal skills – required to network with
contacts for whom English is not the first language. Tact and sensitivity.
·
Excellent written communication skills to write and edit
competitive tenders.
·
Developed leadership skills to co-ordinate and motivate
cross-functional project teams.
·
Excellent time management skills required to meet tight
deadlines.
·
Strong project management skills.
·
Good IT skills to include Excel, Word and use of databases.
·
Competent in use of logframe
·
Good attention to detail essential.
·
Fluent English and French is essential. Working knowledge of
Portuguese, Spanish or Arabic desirable.
Personal Competence
·
Willing to travel internationally approximately 30% of the time
Job
Title: Programme Assistant
Department: External
Relations
Location: Nairobi,
Kenya
Responsible
to: Senior Manager, External Relations and Advocacy
Job
Purpose: To provide administrative support to the Department of External
Relations and Advocacy in the achievement of set objectives, and in particular
in implementing the Department’s Annual Programme Budgets and Restricted Projects.
Key
Tasks
Provide
administrative support to the timely implementation of the Annual Programme
Budgets and Restricted Projects and specifically:
·
To organise, manage and update all relevant information and
data, including budget approvals for the Annual Programme Budgets, the Hewlett
Project and the DFID Project, including any other restricted projects.
·
To coordinate with Advisors, the preparation and submission of
quarterly, half year and annual reports as per requirements set by APB and
donors to relevant persons and donors.
·
To monitor, on a monthly basis, Summary of Budgets (SoBs) for
ERA Department and do analysis for Advisers and the Director for planning
purposes.
·
To provide the overall logistical support in the planning for
all meetings, conferences and workshops organised by the Department, including
and not limited to ensuring bookings of hotels, coordinating visas and other
travel arrangements for participants, organising meeting places, finalising
contracts for facilitators and rappouteurs etc.
·
To follow up with Advisers/Director in the development of
contracts, signing of contracts and payments to all contractors of the
Department. To ensure that before payments are made, all Advisers/Directors
undertake assessment of work of consultants/contractors.
·
To coordinate with relevant advisors, the development and
publication of ERA’s Flagship publications and public relations materials.
·
To keep a database of all publications, consultants and
contractors, as well as work with Operations Department to periodically review
contractors to ERA.
·
To organise departmental meetings through generation of agenda
items, write minutes and follow up with Advisers on follow up actions.
·
To support the Director in the preparation of Missions.
·
To undertake any other responsibility as deemed necessary by the
Director.
Responsibilities
·
To directly advise the Director in financial decisions regarding
areas of responsibility as noted on the electronic Information Management
System (eIMS).
Education & Qualifications
·
Degree in social sciences or any relevant field.
Professional Experience
·
At least 2 years’ relevant experience in a similar position.
Skills
·
Excellent interpersonal skills – tact and sensitivity essential.
·
Excellent written skills essential.
·
Excellent time management skills required to meet tight
deadlines essential and follow up on activities.
·
Good IT skills to include Excel, Word and use of databases
required.
·
Fluency in English essential. Working knowledge of French,
Spanish or Arabic desirable.
Personal Competence
·
Sound judgement and ability to pay attention to details.
·
Subscribe to IPPF’s values and visions including the right of
all women to have access to safe abortion and fundamental human rights of all
persons, including sexual rights.
How to Apply:
Interested
persons should submit a CV including three referees and cover letter indicating
educational background, experience, skills and why you think you are the best
candidate for the position to: hroffice@ippfaro.org