Nyanza Reproductive Health Society
(NRHS) is a non-profit organization headquartered in Kisumu dedicated to
improving the reproductive health of men and women.
Job Title: Assistant Accountant / Admin Assistant
Location: Oyugis,
Homa Bay County, Kenya
Job Description:
- Prepare and circulate monthly donor monitoring
(expense vs. budget) report to programme managers by 10th day of
the month for assigned projects Assist Project Coordinators with
developing proposal budget to various donors,budget re-aligmnet ,review
and preparation of the NRHS annual and mid-year financial
review (MYFR) budgets.
- Review monthly donor reports with the relevant
Project Coordinator identifying areas with financial risks in line with
donor conditions for the managers to take proactive corrective action.
- Promptly follow-up and make adjustments to
monthly reports based on feedback from the Project Coordinator and HoF
- Assist project managers with budget
re-alignment and other budgetary issues
- Ensure expenses are charged to correct project
and budget lines
- To review monthly budget projection from
Project Coordinators and forward to the HoF for consolidation and raising
Request For Funds to donors
- To review monthly cash flow forecast from
Project Coordinators and forward to the HoF for project funds transfer to
the sub-office
- Perform office administrative duties
- Handling petty cash
- Generate NRHS finance reports and send for
review by HoF10th day of the month
- Prepare payments to vendors and other parties
and ensure proper coding to reflect correct expenditure is charged to
appropriate projects and line item
- Assist with preparation of monthly cash flow
for timely donor funds transfer to ensure adequate working capital for
NRHS
- To ensure confidentiality and security of NRHS
financial information is maintained in line with NRHS document retention,
retrieval and archiving policy.
- Prepare banking slip for cash refunds/receipts
and reconcile to receipts before banking
- Prepare payment vouchers (PV) by filling in
charging details, amount payable and confirming attachments.
- Verify invoices for arithmetical accuracy and
match to purchase order (or contract) and goods received note as
applicable and attach to the PV
- Ensure correct expense-coding information and
necessary budget control approvals on the requisition and fill
the correct coding on the PV
- Verify that the quantity of each item on the
good received note is equal to the quantity of each type of item on the
printed contract purchase order and on the invoice and attach these
documents to the PV.
- Determine whether the vendor has an
outstanding advance on the Accounts Payable and deduct from the current
payment
Required Qualifications & Experience:
- Bachelor`s degree in Business Administration
or relevant degree majoring in Accounting or Finance from a
recognized
- institution
- Minimum of two years job experience in an NGO
setting
- CPA II certification
- Fluency in spoken and written English
Applications Should Include:
- Cover letter detailing current work, prior
experience and qualifications including the areas described above,
telephone and e-mail contact
- Current CV
- Names, telephone and e-mail contacts of at
least 3 professional referees
Apply via email to
humanresources@nrhskenya.org with the job title ‘Admin / Assistant Accountant’
on the subject line.
