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Project Accountant Job in Kenya

Position Title:Project Accountant

Location: Garissa 

Organization and Program Overview: Founded in 1958, Education Development Center (EDC) is an international nonprofit organization that works to build bridges between educational research, policy, and practice. 

Funded by the United States Agency for International Development, EDC is the lead implementing organization for the Yes Youth Can! North Eastern Province and the Project’s main office will be based in Garissa, Kenya with satellite offices in Wajir and Mandera.  

This project is the third phase of what was formerly known as the Garissa Youth Project (G-Youth).

Under the new project identity of YYC! NEP, EDC will adapt the YYC approach for the context in North Eastern Province, coordinating with YYC partners in other regions, and national and county youth boards to replicate successful strategies. 

EDC will take a phased approach in which we expand activities at different intervals in the new regions of Garissa, Wajir and Mandera. 

General Position Summary:
 The Project Accountant will perform full range of typical financial duties, including disbursements, banking, financial information data entry, inventory control and financial records management. 

This position reports to the Finance and Administration Manager and works directly with the Administration 
& HR Officer who has procurement and petty cash functions. 

Essential functions include [but are not limited to]:
  • Write cheques
  • Input of all financial data into QuickBooks and upload to FTP
  • Manage verification & liquidation & retirement of all advances
  • Supervise the management of petty cash and conduct periodic cash counts.
  • Verify and validate office financial back up documentation regularly ensuring proper documentation, compliance and implementation of all policies and procedures when making payments
  • Conduct bank transactions
  • Maintain accounting documentation in an orderly manner.
  • Ensure that all statutory payments are submitted on a timely basis (PAYE, NSSF, NHIF, Withholding Tax)
  • Work closely with the Admin Assistant on the VAT exemption applications and ensure follow-up of the same including proper record documentation
  • Verify travel advances and review travel expense reports.
  • Conduct periodic field monitoring visits to supervise cash management and procurement and any other related activities
  • Plan and conduct inventory counts and manage the asset register by updating the inventory records
  • Work closely with the technical team and assist in drawing up activity budgets for planned activities
  • Assist the technical team during the activity planning stage to ensure adherence to the organization’s policies and procedures
  • Assist in making payments to workshop participants
  • Assist in the Grant making process
  • Payroll preparation and processing
  • Preparation of Cash Forecasts.
  • Scanning all financial documents and submitting hard copy files to HO for evaluation and back-up
  • Work closely with the IT department on addressing policy issues and staff requirements
  • Any other duty as assigned by the supervisor
Qualifications and Requirements:
  • A Bachelor’s degree in Accounting/Business Administration or equivalent professional qualifications with 2-3 years experience.
  • Strong computer skills in QuickBooks accounting software, Microsoft office application including Word, Excel, Power Point and Outlook.
  • Good interpersonal and organizational skills with ability to efficiently take up multiple tasks under pressure and tight deadlines.
  • Good knowledge of donor (USAID) rules and regulations.
  • Demonstrate ability in analyzing financial documentation and reporting.
  • Good communication skills, written and verbal, in English and Kiswahili languages.
  • Ability to assist and mentor staff on finance matters to ensure adherence to the organizations’ policies and procedures.
  • Willingness to travel to represent and undertake project activities.
  • Good knowledge of IT is an added advantage.
Application and contact details: 
Apply in English with a letter, a resume and names of three references to alternatively, you may hand deliver your application to the Yes Youth Can office in Garissa during the hours of 9:00 a.m. – 5:00 p.m. 

The closing date for this position is 2nd September 2014

EDC is committed to diversity in the workplace.  

EDC offers a supportive work environment, competitive salary and excellent benefits.

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