Vacancy: Human Resource and Administration Officer
Position Overview: Heshima Kenya is an international non-profit organization based in Nairobi, Kenya, dedicated to protecting and empowering unaccompanied refugee children and youth, especially adolescent girls, through our specialized shelter, education and advocacy programs.
Position Overview: Heshima Kenya is an international non-profit organization based in Nairobi, Kenya, dedicated to protecting and empowering unaccompanied refugee children and youth, especially adolescent girls, through our specialized shelter, education and advocacy programs.
Core responsibilities include the
following:
Human Resource Management
Human Resource Management
- Directly manages and implements all day-to-day
human resource operations.
- Regularly updates and monitors Heshima Kenya’s
HR policy and employee handbook and ensures updated legal compliance to
Kenyan labor laws, among other laws and regulations.
- Responsible for creating and updating all
employee and volunteer personnel files and ensures efficient human
resources of staff and volunteers, including managing performance
evaluations, references, annual leave, benefits, and ensuring all
government identification is up to date.
- Maintains a recruitment program for new
employees and volunteers, including counseling Managers on candidate
selection; conducting and analyzing exit interviews; and making
recommendations.
- Ensures that all new employees and volunteers
have requisite government permits and certification and helps facilitate
paperwork and communication with requisite government departments.
- Prepares employees for assignments by
establishing and conducting new employee orientation and ensuring that the
supervisors prepare thorough orientation agendas and training.
- Ensures planning, monitoring, and appraisal of
employee work results by training managers to coach employees; scheduling
management conferences with employees; hearing and resolving employee
grievances; counseling employees and supervisors.
- Maintains historical personnel records by
designing a filing and retrieval system.
- Manages all employee and volunteer timesheets
and leave day requests and ensures proper documentation and communication
systems.
Administration Management
- Responsible for supervising vehicle personnel,
maintenance personnel, cooks, and the security team.
- Manages and improves upon Heshima Kenya’s
transportation system, including facilitating taxi requests and managing
van schedules for employees and participants to ensure that all daily
activities are carried out efficiently.
- Ensures that Heshima Kenya’s vehicle policy is
comprehensive and updated and relays all maintenance requests to the
Director of Financial Operations.
- Maintains and ensures compliance of all
leases, insurance policies and equipment logs.
- Manages an organized and efficient inventory
system of all office supplies, equipment, furniture, and program items.
- Oversees the maintenance and execution of all
building repairs, yard maintenance, painting, and equipment and furniture
maintenance, including computers.
- Supports the Director of Financial Operations
with the identification and management of vendors and suppliers.
- Manages Heshima Kenya’s online donor and
volunteer database and ensure that all new supporters are input accurately
and in a timely manner.
- Serves as point of contact for visitors.
- Attends weekly staff meetings when requested
and contribute feedback and ideas.
- Performs other duties as requested by the
Director of Financial Operations and the Country Director.
- Learn and understand thoroughly Heshima
Kenya’s mission, programs and goals
Grants Management Support
- Responsible for grants management, including
filing of new grants, donor reports, and any other grant related
correspondence and paperwork.
- Work under the direct supervision of the
Director of Financial Operations to update restricted grants schedule on a
quarterly basis.
- Maintains an inventory system of all in-kind
donations.
Qualifications
- A degree in Human Resource Management. A
Diploma in Business Management will be an added advantage.
- A minimum of 5 years of professional
experience, preferably working within the NGO sector in Kenya.
- 1-2 years working at the program management
level with Kenyan NGO or business, including leading or assisting with
designing and implementing financial and HR related projects and policies.
- Must be a Kenyan citizen and have a
Certificate of Good Conduct.
- Exceptional organizational, written, and
communication skills.
- Strong working knowledge of Microsoft Office
Software.
How to apply:
Send your application letter and a detailed CV with daytime telephone contact by email to:
The Country Director, Heshima Kenya / Email: info@heshimakenya.org
Send your application letter and a detailed CV with daytime telephone contact by email to:
The Country Director, Heshima Kenya / Email: info@heshimakenya.org