Vacancy: Personal Assistant
Industry: Real
Estate
Location: Nairobi
Our client who is in
the real estate industry is looking a Personal Assistant.
Duties &
Responsibilities
·
Ensure smooth
operation of Director’s office,
·
Managing an
extremely active and dynamic calendar of meetings and official appointments
·
Arranging complex
and detailed travel plans, itineraries, and agendas
·
Organizing airline
bookings, hotel reservations for the clients
·
General Office
administration work, follow up on clients online and walk-ins
·
Compiling documents
for travel-related meetings
·
Other tasks that
facilitate the director’s ability to effectively lead the company
·
Adaptable to the
changing requirements and the influx of various requests from the director
·
Work closely and
effectively with the director to keep her well informed of upcoming commitments
and responsibilities
·
Following up
appropriately and keeping the director updated
·
Prioritize
conflicting needs; handles matters expeditiously, proactively
·
Follow through on
projects to successful completion, often with deadline pressures.
·
Coordinate meetings
and take meeting notes.
·
Manage the daily
schedule of the director, ensuring that he knows his schedule 24 hours in
advance
·
Keeping appointments
and meetings on time or changing schedules when necessary
·
Compose
correspondence for the director
·
Review
correspondence (mail and email) addressed to the director and take the
appropriate follow-up actions as required.
·
Must abide by the
policies and procedures of the organisation
·
Handle confidential
information in a professional and discreet manner.
Qualifications &
Skills
·
Degree in Business
Administration/ Office Management or related field
·
Minimum of 2 years’
experience as a Personal Assistant
·
Keen attention to
detail, ability to exercise initiative, and work independently
·
Exceptional Skills
in IT
·
Highly developed
organizational skills
·
Excellent
communication skills, both verbal and written
·
Well-presented and
good etiquette
·
Meticulous and
thorough nature
·
An ability to work
to tight deadlines
·
Loyalty and a high
level of confidentiality
·
Proven experience in
office management
If you are up to the
challenge, posses the necessary qualification and experience, please send your
CV only quoting the job title on the email subject (Personal Assistant) to jobs@corporatestaffing.co.ke before 25th July, 2014
Kindly indicate
Current/Last salary on your CV
N.B: We do not charge any fee for receiving your CV nor
for interviewing.
Only candidates
short-listed for interview will be contacted.