HR & Admin Officer
Category: Human Capital
Level: Professional
Location: Nairobi (Kenya)
Pay: KShs 35,000 - KShs 40,000
Our client,
a leading faith based NGO based in Nairobi, is looking to hire the HR &
Admin Officer.
The HR
& Admin Officer will manage the Human Resource function and support the
organization in building and maintaining a highly skilled, competent, committed
and productive workforce that subscribe to the organization’s core values; and
ensure that the organization has effective and efficient administrative
support.
Key Responsibilities:
Technical support on human resources
- Facilitate periodic review and update of Human Resources policies and procedures in line with changes within the organization, local labour laws, and labour practices.
- Monitor compliance with human resource policies and procedures, and labour laws and regulations.
- Provide input on human resource aspects on organizational processes such as strategic planning, proposal development, and general business management.
- Provide support and advice to line managers on human resource issues and processes for uniformity on handling of human resource issues in the organization.
- Keep track of trends and developments in human resource management and advise the organization accordingly.
- Synthesize lessons and experiences for continuous improvement of human resources and administration within the organization’s Foundation and affiliates, and for sharing both within the organization and externally
Staff Recruitment Process
- Coordinate the recruitment process including sourcing, interview and selection.
- Ensure effective management of the employment contracting process (issuance and renewal of contracts, probation, confirmation, and exit).
- Coordinate the orientation/induction process for new employees.
- Staff Development and Performance Management Process
- Coordinate the annual staff performance appraisal process.
- Carry out periodic staff development and training needs assessment.
- Plan and direct employee development and training programs.
- Develop career development and succession plans.
Reward System
- Coordinate periodic review of the organization’s remuneration policies and practices including periodic salary surveys.
- Manage staff salaries and benefits schemes.
- Coordinate the annual salary review process.
- Liaise with Finance Department to ensure prompt remittance of payroll statutory deductions.
Employee and industrial relations
- Attend to and advise management on industrial relations issues including effective and timely handling of staff grievances and disciplinary issues.
- Coordinate employee related legal issues and advise management on appropriate course of action.
- Keep management informed on changes in labour laws, regulations and practices.
- Ensure that the organization maintains a healthy, creative and safe work environment.
- Manage staff welfare programs and schemes.
- Convene and coordinate general staff meetings.
Staff records
- Ensure that adequate personnel records are kept by the organization.
- Ensure timely update of personnel records.
- Maintain an effective human resources database.
- Maintenance of Facilities, Furniture and Equipment
- Ensure that premises, furniture and equipment are well maintained and are in serviceable and good working condition.
- Ensure leases, tenancy agreements, service and maintenance contracts are in place where necessary or applicable.
Administration and Logistical
Support
- Ensure that the organization’s procurement system is managed in a prudent and effective manner.
- Keep adequate supply of office stationery and utilities.
- Ensure an effective and transparent procurement and disposal of furniture and equipment.
- Facilitate travel arrangements, procurement of tickets, and hotel bookings for staff and visitors.
- Coordinate the use of vehicles and transportation for the organization.
- Manage the maintenance of vehicles.
Financial Management
- Prepare human resource annual budget and work plan.
- Monitor and control the department’s expenditure to ensure that it is within budget.
Other Duties and Responsibilities
- Carry out any other duties and responsibilities which may be assigned by the management from time to time.
Requirements
- Bachelor’s degree in Social Sciences, Business Administration and human resources
- Higher Diploma in Human Resource Management or related fields
- Should be a member of a recognized professional Human Resource body such as Institute of Human Resource Management (IHRM)
- At least 3 years’ experience in a similar position
- Good interpersonal skills
- Organizational and regulatory skills
- Ready to work under pressure
- Basic counselling, negotiation and mediation skills
- Computer Literate
- Must be flexible, resilient and self-controlled
- Strategy formulation and implementation skills
Remuneration: The compensation for this position
is competitive and negotiable dependent on experience and demonstrable
contribution.
If you are
interested in the position and have the skills we are looking for, we would
like to hear from you.
Please
apply for this position on-line and attach a copy of your updated resume
together with details of your current salary and benefit package, at www.careers.tgagroupea.com by 11th
July 2014.
However,
the interview process for this position will commence immediately we receive
suitable applications.
