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HR & Administration Officer Job in Nairobi Kenya

VSF-Belgium is a recognized developmental International NGO founded in 1995 working with disadvantaged communities to increase their standards of living, improve food security and livelihood sustainability through improved animal health and animal production.

In East Africa, our programmes focus on community based animal health services, capacity building of local institutions and governments, conflict mitigation and sustainable natural resource management

Position Title: HR & Administration Officer

Duty Station: Regional Office, Nairobi -Kenya

Duration: 1 year, renewable

Availability: Immediately

Role: The HR & Administration Officer is responsible for providing HR and Administrative support to the Regional Office in Nairobi and Field office staff to ensure effective and efficient operations.

Main Responsibilities and Duties

  • Participate in the development of HR policies and procedures and ensure adherence and compliance to the organization HR policies and procedures.
  • Coordinate recruitment and separation processes by preparing the interview documents, follow-up on reference checks, preparation of contracts, and preparation of induction package.
  • Responsible for payroll administration, administering salary advances and processing statutory payments.
  • Participate in leave management for the staff in the region by updating and monitoring the leaves.
  • Coordination of all staff benefits (Medical, Group life insurance, Pension etc) and staff welfare
  • Coordinate the performance review exercise in the region.
  • Coordinate the administration functions of the Regional Office by overseeing the payment of utility bills, monitoring of office supplies, facilitation of meetings and managing the staff personnel files.
  • Responsible for knowledge management within VSF Belgium

Essential or Minimum Requirements

  • Diploma or Higher Diploma in HR and Business Administration.
  • Knowledge and experience
  • Minimum of 3 years experience in HR and Administration
  • Working experience with an NGO will be an added advantage
  • Working knowledge of the employment act

  • Computer literacy with very good MS Excel, Word and Power point
  • Strong interpersonal and communication skills
  • Good writing skills
  • Ability to work independently, under pressure and meet strict deadlines
  • Fluency in written and spoken English.
  • Ability to work independently.
  • Ability to prepare and present issues at all levels.
  • Attitudes
  • Team player
  • Flexible
  • Attentive to detail
  • High integrity, proactive and takes initiative
  • Presentable, Outgoing with a pleasant character
  • Identify him/herself with the mission, vision and values of VSF-B
  • Display of intercultural sensitivity, and respect in dealing with others

Please send your application (reference “HR & Admin. Officer- RON”), CV and 3 references (one must be your current employer), by e-mail to on or before 14th July 2014

This vacancy is open to Kenyan female and male candidates.

Only short listed candidates will be contacted.

For more information:

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