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Group Financial Controller Job in Kenya

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Group Financial Controller

Our client in the horticulture industry is looking for an experienced accountant who has previously worked in the horticulture industry.

Key Job Responsibilities
  • Take full responsibility for accounting systems, IT and financial controls throughout the Group.
  • Manage and motivate as appropriate the accountants and their accounting teams.
  • Provide, to meet the Board’s requirements, full financial and performance reports to the timetable specified.
  • Responsible for the custodianship and maintaining integrity of the operations activities
  • Liaise and manage relationships with auditors, tax authorities, banks and other providers of business services.
  • Liaise and work with other managers within the Group in order to provide accounting support that meets the business requirements.
  • Assist in the development of Group accounting policies as may be required from time to time e.g. Capital Expenditure Policy, Levels of Authority

Specific Requirements

Management Accounts
  • Oversee the preparation and analysis of Monthly Management Reports and submit a report to the Board assessing performance against budget by 15th of following month.
  • Prepare Group Consolidated Accounts on a quarterly basis for presentation to the Board
  • Prepare Quarterly analysis of Net contributions per stem for presentation to the board.
  • Prepare Quarterly analysis of exchange rates, both hedged positions and actual positions.
  • Prepare Quarterly analysis of the VAT position and repayments.
  • Check and approve for signing off the data for Performance Related Pay (PRP) and the Management/ Director Bonus schemes at half and year end.
  • Ensure all the financial transactions are processed in a timely manner and in accordance with International Financial Reporting Standards (IFRS)
  • Attend the quarterly Monthly Management Meetings.

2.    Financial Year End Audits
  • Ensure Accountants prepare a file for end of year audit purposes by reviewing accounting schedules, reconciliations and transactions on a quarterly basis: Areas of review include:-
  • Monthly Bank reconciliations.
  • Check monthly Petty Cash Reconciliations and undertake a Cash count on a quarterly basis.
  • Stock valuations, i.e. Reconciliation of warehouse values with General Ledger Values
  • VAT Reconciliations of ledger amounts to VAT 3 and VAT claims.
  • Intercompany balance reconciliations.
  • Fixed Assets register summary and supporting documents for additions, disposals and valuation.
  • Creditors balance reconciliations (monthly for major suppliers i.e. those with balances above Kshs 200,000/=  / quarterly for others)
  • Other Balance Sheet reconciliations (Current Assets & Liabilities)
  • Payroll Reconciliation of Gross and taxable pay against the ledger.
  • Statutory payments and returns .Confirm on remittance and payment forms that these were paid before their due dates.
  • Review the year end audit file before submitting it to the auditors.
  • Liaise and coordinate with the auditors as to the timetable of year end financial audits ensuring all Accounts are signed by the deadlines and all tax liable is paid.
  • Ensure that any recommendations by the auditors in form of management letters are properly implemented.
  • Circulate the final audited accounts to the board of directors at least two weeks before the Annual General Meeting.

Cash Flows
  • Prepare a Monthly Group Consolidated Cash flow designed to allow for sensitivity analysis of fluctuations in exchange rates and stem prices to be circulated to the directors by the 10th of the following month.

Stock Takes
  • Review end of month Stock Variance & Movement reports and bring to the attention of the GMD any variances above the value of KShs5, 000 on individual item.
  • Participate in one stock take per annum per farm
  • Report to the directors any areas of weakness noted and also provide recommendations on ways to improve by the 10th of the following month.

Statutory Requirements
  • Confirm through the receipt of a signed form from the Farm Accountant that all statutory deductions i.e. PAYE, NSSF, NHIF, VAT, WHT, DIT and Corporation Tax have been remitted by the farm accountants in the correct format and by the current statutory deadlines.
  • VAT Refund Claims – Ensure Farm Accountants submit documents for audit to the Auditors by the 25th of the month following end of each quarter, and follow up with Auditors and KRA as regards timely payment of VAT refunds due.
  • Notify farm accountants and directors of any changes in statutory requirement

Bank Requirements
  • Ensure all conditions as per Bank Credit Facility Agreements are complied with; i.e. bank quarterly operational statements, group quarterly consolidated management accounts, and any other information required during renewal of facilities.
  • New Bank & Other Credit Facilities – assist in the preparation of all documents and schedules required by the farm’s banks and / or other potential financiers for the application of new credit facilities and / or other types of financing

Annual Budget Process
  • Manage the preparation of the annual budget process for presentation to the  Audit Committee meeting 3 months prior to the end of the current financial year each year and for subsequent approval by the Board of Directors prior to the new financial year

Tax Authorities
  • Manage the process of submitting annual tax returns
  • Advise and report to the Board on specific tax matters including meetings with Tax Consultants and KRA
  • Information Systems, Records Management, Training
  • Maintain internal control systems to safeguard financial assets of the company
  • Integration of various systems primarily Dansoft and any other financial systems
  • Maintenance of the financial accounting systems
  • Asses and where necessary arrange for training programs for farm accountants across the group

Insurance & Medical
  • Ensure insurance programs are in line with the group policy
  • Ensure staff medical & other benefit programs are in line with Company policy and accurately managed
  • Other Ad-hoc Assignments
  • Attend Board Meetings and Directors meetings when and if required, in order to help explain financial matters and presentations
  • Undertake other project work as requested by the Board

Email CV, current and expected salary to with “Group Financial Controller” in the subject line.

Deadline: 14th July 2014

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