Pact is an
International NGO with an office in Kenya among several other offices across
the world, which enables systematic solutions that allow those who are poor and
marginalized to earn a dignified living, be healthy and take part in the
benefits that nature provides.
PEACE III
is a five-year project (2014-2019), funded by USAID and implemented by Pact.
The aim of
PEACE III is to support EA regional and US government goals in improving
stability along EA’s border regions by strengthening the horizontal and
vertical linkages within and between local, national and regional conflict
management actors.
PEACE III
will work with local implementing partners to build capacity of community peace
leaders and organizations while strengthening inter-personal and inter-communal
collaboration at all levels
Pact is
seeking to recruit dynamic, qualified and experienced individuals to fill the
following position:
Position Title: Grants Officer
Supervisor: Senior Grants Officer
Supervises: Grants Assistant
Location: Nairobi
Job Summary: The purpose of the Grants Officer
position is to assist the Senior Grants Officer in planning, organizing,
coordinating, monitoring and reporting all sub-grants and related activities
which Pact carries out.
S/he also
provides capacity building and technical support to partners and Field Office
staff.
Roles and Responsibility
The job holder’s duties and
responsibilities are outlined as follows:
- Creating grant account codes in general ledger as per Pact’s policy and procedures.
- Analyzing cash position and keeping the Senior Grants Officer updated.
- Monitoring grant-assigned project accounts by analyzing typical expenditures as well as atypical situations such as; participant costs, interest bearing accounts, fellowships/training grants and special award supplements.
- Assisting the Senior Grants Officer in reviewing and consolidating all grant related cash requests from partner organizations and donors.
- Coordinating the proper documentation and archiving of all grant documents.
- Monitoring budget versus expenditure for the grant funded projects.
- Capturing and monitoring of cost recovery from grant funded projects
- Consolidating financial reports on grants and grant analysis reports and providing feedback on the same to the Senior Grants Officer.
- Preparing and distributing relevant monthly grant financial reports to budget holders and preparing annual financial reports to be submitted to donors and for audit
- Reviewing all grant proposals with the Senior Grants Officer to ensure financial accuracy and completeness.
- Ability and willingness to travel on short notice
- Any other duties as may be assigned by supervisor
Skills and Qualifications
Education
- BA degree in management, economics, accounting or related fields required, MA preferred.
- Experience
- At least 3 years of relevant professional experience in related field.
Technical Skills
- Experience in development and administering sub-grants;
- Proficiency in word processing, spreadsheet and DB skills;
- Fluency in English language and written communication;
- Ability to perform and prioritize multiple tasks;
- Sound judgment, ability to work effectively with others at all levels;
Competencies
- Maintain a high level of transparency, accountability and integrity
- Perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure
- Accept responsibility for the direction, control and planning of an activity
- Work independently
- Relate to others in a manner that creates a sense of teamwork and cooperation
- Maintain effective communication with colleagues, both junior and senior
Application Process
We
encourage interested applicants to submit their applications to the attention
of Pact HR Office in Kenya via the following email address: kenyahr@pactworld.org clearly
indicating in the subject field of your email Grants Officer by 23rd, July
2014.
All
applicants should submit their application with a detailed CV in MS Word (.doc)
version, which should include names and contacts of 3 referees.
Only
shortlisted candidates will be contacted.
Pact is a
fair and equal opportunity employer.