Pact is an
International NGO with an office in Kenya among several other offices across
the world, which enables systematic solutions that allow those who are poor and
marginalized to earn a dignified living, be healthy and take part in the
benefits that nature provides.
PEACE III
is a five-year project (2014-2019), funded by USAID and implemented by Pact.
The aim of
PEACE III is to support EA regional and US government goals in improving
stability along EA’s border regions by strengthening the horizontal and
vertical linkages within and between local, national and regional conflict
management actors.
PEACE III
will work with local implementing partners to build capacity of community peace
leaders and organizations while strengthening inter-personal and inter-communal
collaboration at all levels
Pact is
seeking to recruit dynamic, qualified and experienced individuals to fill the
following position:
Position Title: Finance Officer
Supervisor: Senior Finance Officer
Supervises: Finance Assistant
Location: Mandera
Job Summary: Reporting to the Finance Manager,
the Finance Officer will primarily be responsible for the day to day cash
management and reporting of the program funds disbursed.
Roles and Responsibilities
- Handling of petty cash payments, replenishment of petty cash, record to transactions petty cashbook as per Pact Inc In Kenya’s policy
- Monitoring cash flow, and ensure that sufficient funds are always available in the bank
- Recording and updating financial books of accounts with payments and receipt entries
- Being responsible for the field related activity payments e.g. workshop events
- Handling and checking liquidation submitted by staff before approval by Finance officer and Manager
- Receiving cash payments from staff and partners
- Reconciling staff advances and receipt of money owed to Pact Inc In Kenya
- Checking all staff liquidations and making relevant entries in the accounting system
- Analyzing the Purchase Order module on a monthly basis and follow up on long outstanding purchase orders
- Processing Grantee Liquidation Reports
- Preparing monthly Bank Reconciliations and follow up with vendors on uncollected and un-presented cheques
- Preparing and pass journal entries on need basis
- Ensuring all accounting records are up to date, well stored and easily retrievable
- Working with Finance Assistant to ensure that financial support documentation is filed on a monthly basis and files are well labelled
- Preparing statutory payments and ensure that such payments are made on time without attracting penalties
- Assisting in the production of the monthly financial reports
- Assisting in organizational audit
- Providing any other financial information, as requested, and respond to any other financial queries
- Other duties as may be assigned
Skills and Qualifications
The minimum required academic and
professional skills for the jobholder to perform successfully in their job are:
- At least CPA II and a degree in accounting or any relevant field
- At least two years’ experience in a finance related field
Competencies
- Maintain a high level of transparency ,accountability and integrity
- Perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure.
- Accept responsibility for the direction, control and planning of an activity.
- Work independently
- Relate to others in a manner that creates a sense of teamwork and co-operation.
- Maintain effective communication with colleagues, both junior and senior.
Application Process
We
encourage interested applicants to submit their applications to the attention
of Pact HR Office in Kenya via the following email address: kenyahr@pactworld.org clearly
indicating in the subject field of your email Finance Officer by 23rd, July
2014.
All
applicants should submit their application with a detailed CV in MS Word (.doc)
version, which should include names and contacts of 3 referees.
Only
shortlisted candidates will be contacted.
Pact is a
fair and equal opportunity employer.
