Finance Assistant Job in Nairobi Kenya

Pact is an International NGO with an office in Kenya among several other offices across the world, which enables systematic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides.

Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.

PEACE III is a five-year project (2014-2019), funded by USAID and implemented by Pact.

The aim of PEACE III is to support EA regional and US government goals in improving stability along EA’s border regions by strengthening the horizontal and vertical linkages within and between local, national and regional conflict management actors.

PEACE III will work with local implementing partners to build capacity of community peace leaders and organizations while strengthening inter-personal and inter-communal collaboration at all levels

Pact is seeking to recruit dynamic, qualified and experienced individuals to fill the following position:

Position Title: Finance Assistant

Supervisor: Finance Officer

Supervises: None

Location: Nairobi

Job Summary: Reporting to the Finance Officer, the Finance Assistant will primarily be responsible for the day to day cash management and reporting of the programs funds disbursement.

Roles and Responsibilities

·                     Collect and examine payments requests supporting documents

·                     Maintain unpaid invoices file

·                     Process all payment requests and invoices submitted from suppliers and staff and arrange for payments to be prepared

·                     Organize bank errands for deposits and cash payments and make necessary security arrangements

·                     Record and update  financial books of accounts with payments and receipt entries

·                     Be responsible for all the field related activities, eg workshop events

·                     Review of supplier reconciliation/accounts payable and ensuring accounts payable are up to date

·                     Prepare and pass journal entries on need basis

·                     Ensure all accounting records are up to date, well stored and easily retrievable

·                     Assist in the production of the monthly financial reports

·                     Assist in organizational audit

·                     Provide any other financial information, as requested, and respond to any other financial queries

·                     Other auditing duties as may be required

Skills and Qualifications

·                     The minimum required academic and professional skills for the job holder to perform successfully in their jobs are:

·                     CPA II

·                     Two years’ experience in a finance related field

Competencies

·                     Maintain a high level of transparency, accountability and integrity

·                     Perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure

·                     Accept responsibility for the direction, control and planning of an activity

·                     Work independently

·                     Relate to others in a manner that creates a sense of teamwork and cooperation

·                     Maintain effective communication with colleagues, both junior and senior

Application Process

We encourage interested applicants to submit their applications to the attention of Pact HR Office in Kenya via the following email address: kenyahr@pactworld.orgclearly indicating in the subject field of your email Finance Assistant by 23rd, July 2014.

All applicants should submit their application with a detailed CV in MS Word (.doc) version, which should include names and contacts of 3 referees.

Only shortlisted candidates will be contacted.

Pact is a fair and equal opportunity employer.