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Finance & Administrative Manager Job in Kenya

Vacancy: Finance & Administrative Manager

Location Kenya

Company Profile: Futures Group develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well-being of people around the world.

Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender.

Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.

Position Summary: The Health Policy Project (HPP) aims to strengthen developing country national and subnational policy, advocacy, and governance for strategic, equitable, and sustainable health programming.

The project, funded by the U.S. Agency for International Development (USAID), addresses key health issues—family planning/reproductive health (FP/RH), HIV, and maternal health—and promotes health systems strengthening and program integration.

HPP seeks to capacity of governments, civil society, and other in-country partners to advocate for, manage, and finance their health programs. HPP is active in over 30 countries worldwide.

Futures Group is seeking a Finance & Administration Manager to supervise the administrative and financial teams that support the project in Kenya.

This position is responsible for managing and directing the finance, accounting, and administration of HPP Kenya, including budget administration, banking and cash management, financial reporting, procurement, and working closely with program staff to accomplish project objectives.

The F&A Manager will coordinator closely with the Project Director and maintain systematic communication with the Operations team in Washington, DC.

This position will be based in Nairobi, Kenya and Futures Group is seeking candidates that are currently residing in Kenya and eligible to work.

Key Responsibilities
  • Maintain financial and accounting systems and procedures in accordance with Futures Group corporate requirements and USAID/CDC regulations
  • Supervises and monitors the in-country Operations team activities ensuring that standard accounting principles are followed in carrying out financial transactions.
  • Maintains regular communication with the senior management team providing relevant and timely financial information for planning and decision making purposes.
  • Produces accurate and timely cash flow projections, financial and other reports as required for internal management, the headquarters office, and international donors, as appropriate and requested.
  • Oversees project procurements and administration of contractual agreements with vendors and consultants and other relevant parties.
  • Ensures sound contracts and grants management system for awarding and executing agreements.
  • Preparation of semi-monthly financial reports and submission to headquarters within stipulated date in the calendar
  • File all travel vouchers, expense reports, and financial reports
  • Take responsible for receiving, documenting and managing all stock and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times
  • Maintain accurate and up-to-date financial records
  • Process supplier’s payments and hotel accommodations
  • Preparation of monthly bank reconciliation statements
  • Cash flow management; preparation of cash forecasts
  • Management, disbursement and reconciliation of the office petty cash/ field imprest
  • Review and prepare budgets for related project activities
  • Carry out banking duties as required
  • Make payments to participants at workshops
  • Write checks
  • Performing any other responsibilities as may be directed

  • A degree in Finance/Accounting and/or CPA(K) or equivalent
  • At least 5 years’ experience in Finance/Accounts
  • Statutory audit experience would be an added advantage
  • Microsoft office proficiency including the ability to operate computerized accounting, spreadsheet and word-processing programs at a highly proficient level
  • Strong financial, analytical and/or evaluative skills
  • Problem-solving, decision-making and good judgment skills
  • Ability to take initiative and/or independently respond to situations
  • Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe
  • Strong written and oral communication skills
  • Ability to communicate effectively with managers, colleagues, and clients
  • Ability to respond and adapt quickly to changing requirements and competing demands
  • Professional and mature demeanor and conduct, especially during interactions with the client and its constituents
  • Confidentiality and team spirit

Experience with an organization receiving US Government funding is preferred

All applications for this position should be submitted online at via the Careers page by 11 July 2014.

Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

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