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Finance / Admin and Compliance Manager Job in Kenya

Job title: Finance / Admin and Compliance Manager, Kenya

Location: Nairobi, Kenya with a frequent travel to Isiolo, Baringo and Tana River counties of Kenya

Responsible to: Country / Representative and Programme Steering Committee

Starting date: Mid July or 1st August 2014

Duration: One year.

Working hours: Full time (40 hours per week)

Closing date: 8 July, 2014.

Type of contract: fixed contract-one year with a possibility of extension

Type of position: National

Background: The Pastoralist Resilience Consortium consisting of Regional Centre for Pastoralist Elders (RCPE), Global Peace and Prosperity Initiative (GLOPPI) and GTDO would like to recruit a dynamic and energetic person as Finance/Administration and Compliance Manager in Kenya.

This position reports to the project steering committee and Country Representative/ Director-GLOPPI who is also the programme director/leader of the consortium.

The position forms part of the Senior Management Team of the Pastoralist resilience consortium in Kenya. Final offer of the position will be subject to the approval/release of funds.

This is a great opportunity for experienced finance professionals to play a key role in achieving our visions by providing effective financial management and accounting support to the consortium and to the organisations.


a) Finance
  • Provide financial management support across the consortium program
  • Develop, implement and monitor internal financial control management systems.
  • Develop or review and update financial policies and procedures and ensure approval of any changes.
  • Ensure timely financial reporting in accordance with consortium financial policies
  • Report timely on financial matters and operational matters of projects to donors and Country Representative/Director and Programme Steering Committee.
  • Develop quarterly financial reports of the programme and submit to the donor. 
  • Ensure financial reports are produced timely and in accordance with consortium policy and procedures and donor requirements.
  • Ensure that budget is available for all the financial transactions and appropriate supporting documents and avoid over-spending
  • Ensure that the financial system is effectively functioning and authorization levels are appropriate to the structure of the country programme.
  • Ensure financial, procurement and budgetary guidelines and controls are in place.
  • Manage and supervise the finance staff
  • Monitor the financial position of the consortium and propose measures to guarantee continuous liquidity for attainment of consortium goals.
  • Enhance financial management capacity of partner NGOs and community based organisations such as pastoralists’ associations(PAs).
  • Train the finance team and PAs on project financial management.
  • Develop the bank reconciliation reports
  • Ensure effective grant management as per the consortium policy and performance targets.
  • Ensure that effective financial systems is in place in line with donor regulations/requirements
  • Ensure timely request for transfer of funds from the donors through established procedures.
  • Ensure that no expectations are raised in the field for which budget is unavailable.

b) Administration
  • Ensure that the programme administrative system is update and up to the international standards
  • Ensure that contributions of the personnel to the programme is documented and appropriately filed.
  • Assure that all assets are well registered, maintained, and filed in line with donor regulation.
  • Ensure that HR system is functional and that all staff issues are addressed timely.

c) Compliance
  • Ensure that programme complies with donor policies/requirements and organizational policies and procedure
  • Pay regular visits and ensure the field offices comply with the donor requirements/donor and organizational policies and procedures.
  • Ensure that consortium complies with income tax regulations of Kenya.

Qualifications/Competencies and Experience:
  • The ideal candidate will have a University degree majoring in finance, with a professional qualification in the field of Accounting (ACCA, CPA, ACEA, ACA, AMCA or equivalent).
  • You will have at least 3 years working experience in finance management in an INGO environment, with three years grant accounting experience.
  • Relevant experience in setting up training in project finance.
  • At least 2 experience in managing consortium finance
  • At least 3 years experience in developing financial systems (policies and procedures) for a consortium programme and/or for organizations.
  • At 2 years experience in launching a programme financial system and Sun System etc and ensuring its effectiveness and efficiency.
  • At least 2 years experience in capacity building of partners in financial management.
  • At least 3 years experience in working with institutional and non-institutional donors and intergovernmental organizations.
  • Experience in working with pastoralist communities and in Arid and semi-arid lands preferably Isiolo, Baringo and Tana-river counties.
  • You will have practical knowledge of accounting packages and software (Excel and or Quick books, SUN systems etc preferably Sun-system) and proficiency in Microsoft office.
  • Excellent communications skills and commitment to the consortiums’ vision, mission and values. Fluency in English required.
  • Must be Kenyan and a person with high level of integrity, transparency and accountability.

How to Apply

If you think you meet the job specification, please send your CVs/Resume and motivation letter (specifying your achievements and why you think you are the right person for this position) to and not later than 8 July, 2014.

Please put Finance/Admin and Compliance Manager-Kenya in the subject line of your email.

Because of the urgency of this position, we will review the applications regularly as we receive.

Female candidates are encouraged to apply.

Unfortunately, only shortlisted candidates will be contacted.

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