Overview: Our client, one of the leading
Building & Construction Companies that has been involved in a wide variety
of development projects and has successfully completed Civil Engineering and
Environmental Services in East Africa, with their headquarters in Nakuru County
and a network of branches spread across Kenya, and East Africa.
It is in
this light that they are looking for the best staff in the market to fill in
the position of Executive
Administrative Assistant.
Position Summary
Our client
is currently seeking an Executive Administrative Assistant for its Corporate
Office.
This employee will provide high-level
administrative and operational support to the MD of the company and run/oversee
high level projects.
This
position is the point of contact for the Executive Office in working with
internal employees at all levels and locations and external customers, vendors
and associates.
This
position is NOT a typical Executive Administrative Assistant position.
This
position requires significant ability to work unsupervised, coordinate people
and projects, take responsibility and accountability for high level
assignments, work and interact in the Sales/Marketing environment, make
decisions and execute independently in a dynamic work environment.
For the
right person, it’s a tremendous opportunity to utilize their skills and truly
make a difference.
Essential Duties &
Responsibilities
- To innovate, strategize and execute plans to deliver on such deliverables as number of projects, by helping executives roll out workplace initiatives, as well as administrate daily affairs
- Help to ensure that project contracts and bids/tenders are complete and filed on time.
- Maintains customer confidence and protects operations by keeping information confidential.
- Oversee company personnel to ensure a well-motivated, high performance work force.
- Oversee operations to ensure production, efficiency, quality and cost effective management of resources
- Help in preparation & pricing the Bill of Quantities to provide a Pre-Tender Estimate
- Implementing human resource policies and procedures and managing day to day human resource administration.
- Maintain accurate, up to date comprehensive and confidential files and records to facilitate speed and efficient retrieval of documents
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Manage the clients Securities & Documentation and ensure efficiency in its operations.
- Any other duties as may be assigned from time to time
Education, Professional
Qualifications, Skill & Competencies
- Diploma in Business Administration/Management
- 2-3 years Executive/Administrative Assistant and/or Project Management experience or other related experience
- Marketing related experience beneficial
- Ability to balance and manage multiple projects and tasks simultaneously in a constantly changing environment
- Strong analytical and organizational skills required
- Ability to work independently, with minimal instruction and supervision
- Proactively anticipate work requirements, with the ability to identify what needs to be done and enthusiasm for taking ownership
- Demonstrate superior written and verbal communication skills
- Ability to gather, organize and display information effectively for executive presentation
- Display professionalism while working with all levels within and external to the organization
- Demonstrate highest level of proficiency in Microsoft Office (Excel, PowerPoint, Word, Publisher) and Outlook email including calendars/scheduling tasks, and Internet.
Personal Attributes
The
incumbent must maintain strict confidentiality in performing the duties of the
Finance and Administration Officer.
The
incumbent must also demonstrate the following personal attributes:
- be honest and trustworthy
- High level of professionalism and work ethic.
- be respectful
- Great Team Member
- Self-Motivated and disciplined
- Technology Savvy
- possess cultural awareness and sensitivity
- be flexible
- demonstrate sound work ethics
- Well groomed, Innovative and creative female
The
incumbent would normally attain the required knowledge and skills through
completion of office procedures coursework combined with related administrative
experience. Equivalencies will be considered.
Interested
and suitable candidates and want to work as part of our young and dynamic team,
work in a multicultural environment should ensure they forward their
applications along with their concise curriculum vitae and a cover letter
clearly stating your job suitability, to:
The Lead
Consultant
Keicophine
East Africa Ltd
P.O. Box
17512-20100 General Post Officer
Nakuru
Kenya
Please
indicate Reference No. (Executive Administrative Assistant)-“KEA/ADM/2014-010”
in the email subject Line.
“Qualified
female candidates preferably from Nakuru County are encouraged to apply”
The closing
date for applications is 5th July 2014 at 5 pm.
Copies of
sent applications MUST be e-mailed to: kea.consultants@gmail.com
Only short
listed candidates will be contacted for interviews.
Our
client’s recruitment policy addresses itself to the core values of best
practice, diversity and equality.