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Executive Administrative Assistant Job in Kenya

Overview: Our client, one of the leading Building & Construction Companies that has been involved in a wide variety of development projects and has successfully completed Civil Engineering and Environmental Services in East Africa, with their headquarters in Nakuru County and a network of branches spread across Kenya, and East Africa.

They believe that our success hinges on the passion, expertise and dedication of our employees, and thus place utmost importance to employee welfare by creating a pleasant working environment.

It is in this light that they are looking for the best staff in the market to fill in the position of Executive Administrative Assistant.

Position Summary

Our client is currently seeking an Executive Administrative Assistant for its Corporate Office.

 This employee will provide high-level administrative and operational support to the MD of the company and run/oversee high level projects. 

This position is the point of contact for the Executive Office in working with internal employees at all levels and locations and external customers, vendors and associates.

This position is NOT a typical Executive Administrative Assistant position. 

This position requires significant ability to work unsupervised, coordinate people and projects, take responsibility and accountability for high level assignments, work and interact in the Sales/Marketing environment, make decisions and execute independently in a dynamic work environment. 

For the right person, it’s a tremendous opportunity to utilize their skills and truly make a difference.

Essential Duties & Responsibilities

  • To innovate, strategize and execute plans to deliver on such deliverables as number of projects, by helping executives roll out workplace initiatives, as well as administrate daily affairs
  • Help to ensure that project contracts and bids/tenders are complete and filed on time.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Oversee company personnel to ensure a well-motivated, high performance work force.
  • Oversee operations to ensure production, efficiency, quality and cost effective management of resources
  • Help in preparation & pricing the Bill of Quantities to provide a Pre-Tender Estimate
  • Implementing human resource policies and procedures and managing day to day human resource administration.
  • Maintain accurate, up to date comprehensive and confidential files and records to facilitate speed and efficient retrieval of documents
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Manage the clients Securities & Documentation and ensure efficiency in its operations.
  • Any other duties as may be assigned from time to time

Education, Professional Qualifications, Skill & Competencies
  • Diploma in Business Administration/Management
  • 2-3 years Executive/Administrative Assistant and/or Project Management experience or other related experience
  • Marketing related experience beneficial
  • Ability to balance and manage multiple projects and tasks simultaneously in a constantly changing environment
  • Strong analytical and organizational skills required
  • Ability to work independently, with minimal instruction and supervision
  • Proactively anticipate work requirements, with the ability to identify what needs to be done and enthusiasm for taking ownership
  • Demonstrate superior written and verbal communication skills
  • Ability to gather, organize and display information effectively for executive presentation
  • Display professionalism while working with all levels within and external to the organization
  • Demonstrate highest level of proficiency in Microsoft Office (Excel, PowerPoint, Word, Publisher) and Outlook email including calendars/scheduling tasks, and Internet.

Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties of the Finance and Administration Officer.

The incumbent must also demonstrate the following personal attributes:
  • be honest and trustworthy
  • High level of professionalism and work ethic.
  • be respectful
  • Great Team Member
  • Self-Motivated and disciplined
  • Technology Savvy
  • possess cultural awareness and sensitivity
  • be flexible
  • demonstrate sound work ethics
  • Well groomed, Innovative and creative female


The incumbent would normally attain the required knowledge and skills through completion of office procedures coursework combined with related administrative experience. Equivalencies will be considered.

Interested and suitable candidates and want to work as part of our young and dynamic team, work in a multicultural environment should ensure they forward their applications along with their concise curriculum vitae and a cover letter clearly stating your job suitability, to:

The Lead Consultant
Keicophine East Africa Ltd
P.O. Box 17512-20100 General Post Officer
Nakuru
Kenya

Please indicate Reference No. (Executive Administrative Assistant)-“KEA/ADM/2014-010” in the email subject Line.

“Qualified female candidates preferably from Nakuru County are encouraged to apply”

The closing date for applications is 5th July 2014 at 5 pm.

Copies of sent applications MUST be e-mailed to: kea.consultants@gmail.com 

Only short listed candidates will be contacted for interviews.


Our client’s recruitment policy addresses itself to the core values of best practice, diversity and equality.

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