Pact is an
International NGO with an office in Kenya among several other offices across
the world, which enables systematic solutions that allow those who are poor and
marginalized to earn a dignified living, be healthy and take part in the
benefits that nature provides.
Pact
accomplishes this by strengthening local capacity, forging effective governance
systems and transforming markets into a force for development.
PEACE III
is a five-year project (2014-2019), funded by USAID and implemented by Pact.
The aim of
PEACE III is to support EA regional and US government goals in improving
stability along EA’s border regions by strengthening the horizontal and
vertical linkages within and between local, national and regional conflict
management actors.
PEACE III
will work with local implementing partners to build capacity of community peace
leaders and organizations while strengthening inter-personal and inter-communal
collaboration at all levels
Pact is
seeking to recruit dynamic, qualified and experienced individuals to fill the
following position:
Position Title: Driver / Logistics Assistant
3 Positions
Supervisor:
HR, Procurement and Logistics
Manager
Senior Program Officer
Supervises: None
Location: Nairobi, Mandera, Garissa
Job Summary: The Driver is responsible for
driving assigned vehicles to transport Pact personnel and goods.
She/he
takes care of the passengers, the property in his/her custody and ensures that
the vehicle is insured and properly maintained.
She/he also
helps with supporting logistical coordination for field activities, and makes
cash disbursements to support field activities.
She/he
reports accidents immediately to the supervisor.
Roles and Responsibilities
Transporting persons and goods
- Drives assigned vehicles for transporting authorized personnel, delivery and collection of mails, documents and others
- Log official trips as per the Pact’s rules, including daily mileage, fuel consumption
- Ensure vehicle is insured
- Ensures that her/his license is renewed
- Performs miscellaneous errands, including bank errands.
- Picks up or meets persons according to appointment request or schedule
- Undertakes field trips driving for staff and visitors
- Meets and assists staff/ visitors on arrival and departures at air ports as required
- Make sure that external people assigned to be transported with Pact vehicle for project activities sign Transport Service request form
- Prepare pay sheets and make sure it is approved to make settlements of the advance.
Maintenance of vehicles
- Responsible for the day-to-day maintenance of the car, checks oil, water, brakes, tires
- Takes responsibility for the safety of the vehicle assigned, tools and accessories
- Ensures that the vehicle is kept clean and usable at all times
- Follows up maintenance need of the vehicle and promptly reports back to immediate supervisor
- Makes sure that he/she drives with in the speed limits and according to traffic regulations
Observes the host country’s traffic
regulations
- Makes sure to wear seat belt and always ask and make sure that his/her passengers wear seat belt
- Ensures that vehicle is equipped with First Aid Kit, fire extinguishers, tire jacks and appropriate material for retrieving vehicle when it is stuck in mud
- Performs minor repairs and ensures the safety of the car at all times.
- Report accidents timely to her/his supervisor and to nearby Police stations
- Make sure that the accidents are reported to Insurance Company through the HR/Logistics Manager.
- Submit log sheets and activity sheets monthly to HR/Logistics Manager
Logistical Support
- Back stops and works closely with the procurement unit to support logistical arrangement of activities.
- Ensure that vehicle is available and appropriately packed for all field trips.
- Assist in loading and unloading of all logistical equipment and passenger luggage.
- Ensure orderly arrangement and proper handling and care of all items being transported, during transport, loading and unloading.
- Support arranging logistical requirements for workshops in town or field as necessary.
- Work closely with procurement and store keeper to support purchases.
- Pick-up all necessary material for project activities and office operations.
- Handle and effect perdiem payments and other related payments as requested at field workshops, meetings and, especially at field sites away from office.
- Handle the payments above with care and as per the guidance given to him/her by Finance unit and respective responsible coordinator from the project/program.
- Responsible for keeping appropriate documentation regarding the above payments and making timely settlements of work advances issued to him/her
- Supports video and photo documentation of various activities.
Others
- Performs other duties as may be assigned.
Skills and Qualifications
- Successful completion of KSCE
- Possession of a valid Driving Licence class B, C or E and a good driving record
- Certificate or diploma in Auto is desirable (advantageous)
- At least 5 years of experience in car driving in field driving including difficult terrain.
- Physical fitness and willingness to work under pressure, possible long working hours and frequent field travel
- Basic mechanical skill to be able to do small repairs when necessary
- Experience in providing logistical support to projects/activities in remote areas.
- Cash handling experience
- Good spoken English
- Experience working with NGOs is advantageous
Competencies
- Trustworthiness and reliability
- Proven integrity and good human relation
- Respect
- Accountability
- Courage
- Customer focus
- Stress tolerance
- Interpersonal skills
Application Process
We
encourage interested applicants to submit their applications to the attention
of Pact HR Office in Kenya via the following email address: kenyahr@pactworld.org clearly
indicating in the subject field of your email Driver/Logistics Assistant by
23rd, July 2014.
All
applicants should submit their application with a detailed CV in MS Word (.doc)
version, which should include names and contacts of 3 referees.
Only
shortlisted candidates will be contacted.
Pact is a
fair and equal opportunity employer.
