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Administration Officer Job in Nairobi Kenya

Vacancy: Administration Officer (Environmental) P3

The World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide.

We are currently seeking to fill the position of Administration Officer (Environmental) P3, based in our Regional Bureau in Nairobi, Kenya with direct reporting lines to our Facilities Management Branch (RMMI) at our Headquarters in Rome, Italy.

The position may be subject to location change in the future.

This position covers the core compliance with UN-wide initiatives and WFP’s specific commitment to measure and reduce greenhouse gas emissions as well as to work towards a wider framework of environmental managements systems addressing areas of water, waste, and natural resources.

The person in such position is a technical advisor and implementer of environmental management systems, standards and practices.

The position allows WFP to have technically well founded programmes, operate from an environmental sustainability standpoint, and affirm its leadership in “greening up to the last mile” within the UN system.

Within delegated authority, the Administration Officer (Environmental) P3 will be responsible for the following duties:
  • Provide a range of technical advice and support to colleagues on a wide range of environmental management issues, including energy/GHG management, waste management, water management and sustainable procurement; provide a “help-desk” service to handle day to day requests; develop and deliver awareness raising materials and activities, electronic publications and training as required;
  • Provide technical advice and support to colleagues throughout the organisation on developing and implementing local GHG emission reduction plans and reporting the impacts (savings) of reduction projects; support the yearly allocation of funds by the WFP Energy Efficiency Fund;
  • Co-ordinate the collection of energy usage and other activity data to enable calculation of WFP’s greenhouse gas (GHG) emissions from buildings, vehicles and official travel; including providing capacity building advice and support to country offices to optimise data quality/address gaps, verify and analyse submitted footprinting data; and report results to various internal and external audiences;
  • Co-ordinate the integration of Greenhouse Gas data into WFP’s centralised facility management software, (ARCHIBUS); Maintain the WFP Inventory Data Management Plan;
  • Through research, consultation and effective stakeholder liaison with relevant divisions (including field offices, GVLP, Logistics, Travel and ICT), support the development and implementation of an Environmental Management System (EMS) for WFP in accordance with the commitments of the UN High Level Committee of Management and including integration of the GHG emission Reduction Strategy;
  • Support the Chief of Infrastructure and Facilities Management on policy and programme development as required, including representing WFP at interagency working groups (such as EMG) and other international meetings on UN environmental sustainability issues.

Qualifications & Experience Required

Education: University degree in Environmental Engineering, Environmental Studies, or related subject is required.

  • At least five years of progressively responsible post degree experience in environmental management and/or corporate/project reporting roles is required; experience should span energy/GHG management and at least one other from this list: water management; waste management; air pollution; environmental compliance; Environmental Impact Assessment; Environmental Management Systems; corporate reporting.
  • Prior experience of applying the Greenhouse Gas Protocol is required.
  • Prior experience of applying international environmental management standards, (ISO, EMAS, GRI or similar) will be highly regarded.
  • Prior experience of the Climate Neutral UN initiative, Sustainable UN working group and/or prior experience at WFP will be highly regarded.
  • Use of MS Office software to at least the intermediate level is required, including Excel.
  • Experience of database management (particularly Oracle-based systems) is required. Prior experience with ARCHIBUS facilities management software will be highly regarded.

Competencies: WFP’s core competencies for professionals include action management, communication skills and high standards of ethics and values.

Language: Working knowledge (proficiency/level C) of English and intermediate knowledge (level B) of another UN official language, Arabic, Chinese, French, Russian and Spanish, or one of WFP’s working languages, Portuguese.

Terms and Conditions

Selected candidate will be employed on a fixed-term contract with a probationary period of one year.

Special Notice: Mobility is and continues to be a core contractual requirement in WFP. This position is however currently classified as “non-rotational” which means the incumbent shall not be subject to the regular reassignment process unless the position is re-designated as rotational or the incumbent applies and is reassigned to a rotational position.

WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, 30 days’ annual vacation, home leave, an education grant for dependent children, pension plan and medical insurance.

Please visit the following websites for detailed information on working with WFP. Click on: “Where we work” and “Our work” to learn more about WFP’s operations. Click on: Quick Links > Salary Scales > by date Learn more about countries where the UN operates

Application procedures:

Step 1: Create your online CV.

Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application.

Note: You must complete Step 2 in order for your application to be considered for this vacancy.

Deadline for applications: 2 July 2014

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. Qualified female applicants and qualified applicants from developing countries are encouraged to apply.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Ref: 14-0014981

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