I. Background on ACTED: ACTED is a French
humanitarian NGO, founded in 1993, which supports vulnerable populations,
affected by humanitarian crises worldwide. ACTED provides continued support to
vulnerable communities by ensuring the sustainability of post-crisis
interventions and engaging long-term challenges facing our target populations,
in order to break the poverty cycle, foster development and reduce
vulnerability to disasters.
Our teams
in the field implement some 340 projects in 34 countries covering the following
sectors emergency relief, food security, access to health, education and
training, economic development, microfinance, advocacy, institutional support,
and regional dialogue, cultural promotion.
Based on
considerable experience addressing the needs and situations of vulnerable
communities, ACTED contributes to the international agenda towards reaching the
Millennium Development Goals, through a wide range of partnerships, innovative
initiatives, and campaigns.
Department: AME/Reporting
Position: Country
AME Manager
Contract duration: 6 months
Location: Kenya & Somalia
Starting Date: ASAP
II. Country Profile
Capital Office: Nairobi
National Staff: 76
Areas: 2 (Pokot, Middle Juba)
On-going programmes: 10
Budget: 10 M
Since 2008,
ACTED has been implementing projects in South Central Somalia focusing on
emergency WASH support, food security, information management and humanitarian
coordination to help the population transition into early recovery.
Despite
recent gains in parts of Somalia, including relative political stability and
economic progress, large parts of the country remain in humanitarian crisis
with most rural areas still under Al Shabaab control and with many people
unable to meet their essential needs. ACTED’s current programming focuses on
early recovery, specifically in South Central Somalia.
Its
on-going projects include resilience, social safety nets, livelihood and WASH
activities. ACTED also carries out emergency programming when necessary, just
recently it implemented water trucking to 5,000 homes across two districts of
South Gedo region who were experiencing drought.
Lastly,
ACTED partners with IMPACT Initiatives to implement the REACH programme in
Somalia. REACH, which is an IDP assessment tool, aims to provide information
management services to the WASH, Education and Shelter Clusters in Somalia and
is used to improve humanitarian coordination in the country.
III. Position Profile
The Country
AME manager is responsible for developing tools for appraisal, monitoring and
evaluation in-country.
1. Project Cycle Management
- Facilitate the development and implementation of project cycle management;
- Develop a PCM guide, incl. tools and procedures to be used;
- Train the staff to use the PCM guide and related tools and procedures;
- Keep track of all projects and programmes monitoring and evaluation schedules and work with field staff to design and implement monitoring and evaluation procedures;
2. Information System
- Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);
- Follow up the day-to-day workings of the AME Department, including reading weekly monitoring reports and follow-up;
- Ensure that appraisal, monitoring and evaluation reports are made useful for fundraising and add to the general base of field knowledge in the country for all organisations working in the area;
3. Participatory Appraisal,
Monitoring and Evaluation
- Ensure that local partners engaged in appraisal for and/or with ACTED are trained and given advice in participatory approaches, minimalizing bias, and other key methodologies for information gathering;
- Work with base and field staff to help design and improve adapted participatory appraisal mechanisms for the projects implemented in the country;
4. Departmental Follow-up
- Manage the AME staff in cooperation with Area Coordinators and Programme Managers;
- Follow up work plans, activities and their quality;
- Work with the administrative departments to ensure that procedures are respected;
- Solve problems and give professional guidance, specially for interns / volunteers;
- Communicate regularly to Programme Managers and Coordinations on all activities;
IV. Qualifications:
- Postgraduate diploma in Journalism, International Relations or a relevant field
- Previous related work experience, preferably in the humanitarian field w/knowledge of donor relations
- Experience in appraisal, monitoring and evaluation in the Humanitarian sector
- Advanced proficiency in written and spoken English - Excellent analystic, writing and communication skills - Ability to work efficiently under pressure
V. Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
Department: Coordination
Position: Area
Coordinator
Contract duration: 6 months
Location: Kenya
Starting Date: ASAP
III. Position Profile: The Area Coordinator is responsible
for the implementation of ACTED’s global mandate in the relevant area, and for
the scope of activities developed within this mandate.
1. Ensure ACTED Representation in
the area of activity
- Representation vis-à-vis provincial authorities:
- Participate in official meetings to ensure maximum visibility vis-à-vis provincial authorities.
- Representation vis-à-vis Donors:
- Establish and update contact details of potential Donors active in the area of activity;
- Participate in Donor meetings at provincial level and communicate relevant information to the Country Director;
- Circulate the Annual Report.
- Representation amongst other international organisations:
- Participate in inter-NGO Coordination meetings and those of UN Agencies (OCHA, UNDP,
- UNICEF, FAO, etc.), and any other relevant inter-governmental institution at provincial level;
- Ensure maximum visibility of the Agency amongst the NGO community at provincial level;
- Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information.
- More generally, the project manager is expected to contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of ACTED’s mandate, ethics, values and stand-point with regard to other actors.
2. Contribute to the development of
a global intervention strategy and to support its implementation at provincial
level
- Analyse the context and develop strategic plans, in consultation with the Country Director:
- Gather and analyse information regarding opportunities and risk;
- Define an operational strategy for finances and HR.
- Implement the financial strategy:
- Oversee drafting of projects and budget development;
- Lead fund-raising and negotiations with Donors in the area of intervention;
- Lead the application and adherence to contract terms and requirements;
- Supervise overall financial commitments and financial risk.
- Implement the operational strategy:
- Supervise Project Managers of the area of intervention in project implementation;
- Help the various teams in negotiations with provincial/local authorities and partners;
- Ensure global coordination and complementarity amongst projects within the area of intervention;
- Assess activities and ensure efficient use of resources.
- Oversee reporting procedures:
- Develop a reporting schedule with regard to Donor deadlines;
- Plan and supervise the development of narrative and financial reports;
- Ensure adherence to FLAT procedures.
- More generally, communicate systematically to the Country Director the development of the area strategy and its implementation.
3. Oversee Staff and Security
- Guide and direct the staff of the area of intervention
- Organise and lead coordination meetings;
- Prepare and follow work plans;
- Ensure a positive working environment and good team dynamics (solve out potential conflicts);
- Promote team working conditions in the limit of private life;
- Adapt the organigramme and ToRs of personnel according to the area development;
- Undertake regular appraisals of directly supervised colleagues and pass appraisal forms to the Country Administrator with recommendations (new position, changes to contract or salary etc.);
- Contribute to the recruitment of expatriate staff:
- Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies; if necessary undertake phone interviews with candidates;
- When requested by HQ, undertake interviews of expatriate candidates living in the area of intervention.
- Oversee staff security:
- In cooperation with the Area Security Officer, monitor the local security situation and inform both Country Security Officer and Country Director of developments through regular written reports;
- Update the security guidelines in the area of intervention;
- Ensure that security procedures are respected by the whole staff.
IV. Qualifications:
- Master Level education in a relevant field such as International Relations or Development
- Project management experience (management, planning, staff development and training skills) in development programmes
- 2-5 years previous work experience in a relevant position
- Proven capabilities in leadership and management required
- Excellent skills in written and spoken English
- Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
- Ability to work well and punctually under pressure
V. Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance 300$
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
Department: Programme
Position: Shelter
Cluster Regional Focal Point – Africa
Contract duration: 1 year
Location: Nairobi, Kenya
Starting Date: ASAP
III. Position Profile
In 2013,
the Global Shelter Cluster (GSC) approved its GSC Strategy for the period
2013-2017.
In order to
advance the implementation of the GSC Strategy, and in particular its Strategic
Aim 1, the GSC with funding support from ECHO has established Shelter Cluster
Regional Focal Points (RFPs) hosted by cluster partner agencies as
standby/surge capacity and support for country level cluster based preparedness
planning and awareness raising.
The RFPs
are hosted by partner agencies and operate in close collaboration with global
cluster leads, therefore contributing to strengthen capacities of the overall
shelter sector.
The GSC
Strategic Advisory Group (SAG) agreed on a transparent process for the
selection of partners to host RFPs. An open invitation was made to all cluster
partners for expressions of interest to host these RFPs.
As an
active member of the GSC, ACTED sent an expression of interest to host the
position of RFP – Africa Region, which was accepted by the GSC SAG based on
pre-agreed criteria.
- The purpose of the Shelter Cluster Regional Focal Point (RFP) is to deliver emergency capacity building and preparedness support to national shelter clusters and national coordination platforms, with primary focus on building local capacities.
- Provide technical support to on-going clusters and other coordination mechanisms at the regional and country level on shelter coordination and sector-based contingency planning.
- Support the national cluster coordinators in the region in fulfilling the IASC and GSC guidance. This will be done in coordination with the GSC Support Team.
- Support the government and shelter actors in selected high-risk countries where there is no existing shelter coordination capacity. The support will mainly include undertaking sector-based contingency planning and strengthening their capacity to respond to shelter emergencies,
- Enhance shelter cluster planning and strategy development at regional and national levels, including the integration of cross-cutting issues.
- Contribute to roll out the cluster approach and global guidance and tools to shelter coordination bodies, especially at national and sub-national levels.
- Increase awareness of and participation in shelter clusters in the region of operation, particularly of local NGOs and other national stakeholders.
- Complement the Global Shelter Cluster surge capacity system, by providing dedicated surge capacity as members of Shelter Coordination Teams when required.
- Lead the organization of regional shelter coordination workshops and trainings and support the organization of national and global shelter coordination workshops and trainings.
- Contribute to the development and implementation of global shelter coordination guidance and tools (Strategy, Fact Sheet, Performance Monitoring, amongst others), to the systematization of good practice in coordination mechanisms at country level, and to shelter cluster reviews and evaluations.
- Provide content as relevant and regularly monitor the website (sheltercluster.org) at the global, regional and country level sites to provide inputs and additional documents as necessary.
- Work in close collaboration with other RFPs, GSC Global Focal Points and the GSC Support Team to ensure consistency and learning across regions.
IV. Qualifications:
- Postgraduate diploma or relevant Master’s level degree (engineering)
- Fluency in written and spoken English
- A minimum of 3 years shelter/housing or rehabilitation programming experience
- Familiarity with current standards and guidelines for humanitarian emergency response
- Awareness of and exposure to the humanitarian reform process
- Ability to work with sensitive issues in a multi-cultural environment and with virtual or/and dispersed teams
- Ability to undertake strategic analysis and translate thinking into practice
- Ability to inspire, to build confidence and to find creative and constructive solutions to difficult issues
V. Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
Department: Reporting
Position: Project
Development Manager - Horn of Africa
Contract duration: 6 months,
renewable
Location: Nairobi, Kenya
Starting Date: ASAP
III. Position Profile
The Project
Development Manager is in charge of managing in liaison with the director of
the cluster Horn of Africa and the Deputy Country director for Kenya / Somalia
to ensure:
1) the
development of adapted, relevant and qualitative project proposals
2) the
production of timely reports for ongoing projects
3) the
follow up of Programme strategy and internal communication amongst programme
teams.
He/she
assists the deputy Country Director and Director for Horn of Africa in developing
a country communications strategy, both internal and external.
He/She is
in charge of maintaining an in-depth insight on donors and other stakeholders
‘strategies, activities and opportunities in-country, in line with ACTED’s
overall programme strategy
1. Project Cycle Management and
Reporting
- Facilitate the development and implementation of project cycle management;
- Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure solid knowledge and follow up on project implementation and the production of quality reports across areas and across Donors;
- Ensure reporting and contractual requirements are met and reports to donors reflect the progress and status of projects in a transparent, timely and professional manner.
- Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the region for new and on-going projects
- Follow up the implementation of the Project Management framework (PMF, ACTED PCM Tool) for all projects
- Keep track of all projects and programmes monitoring and evaluation schedules and work with field staff to design and implement monitoring and evaluation procedures;
- Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
- Work in close relation with Finance Department and ACTED HQ to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
2. Information System
- Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);
- Ensure that appraisal, monitoring and evaluation and donor reports are made useful for fundraising and proposal development strategy and add to the general base of field knowledge in the country for all organisations working in the area;
- Set up a Resource Centre at the regional cluster’s office regularly updated with appropriate and relevant external and internal resources.
- Diffuse information to other internal stakeholders
- Ensure that all meetings are held and documented (monthly management meetings, capital coordination meetings, area coordination meetings, weekly base meetings, quarterly country coordination meetings);
- Follow-up meetings at the field level and/or in the capital, between the bases and between the Country Managers;
- Draft and / or supervise agenda and minutes of region-wide meetings.
3. Proposal Development and External
Relations and Donor Strategy
- Participate in and contribute to defining and formalising an ACTED strategy in the area.
- Update on a weekly and monthly basis the external relations database (donor follow up), which documents latest negotiations and proposal possibilities with a number of key donors;
- Update monthly the reporting follow up and ensure smooth and regular communication with ACTED HQ Project Development Department.
- Mobilise Area Coordinators, Programme Managers and technical staff to ensure that proposals are developed in a cohesive and professional manner and in line with ACTED country strategy and donor requirements;
- Act as point of contact for all Donor communication, including the organisation of and hosting of Donor visits in the field.
- Address ad hoc donor requests in liaison with the director of the cluster Horn of Africa and the Deputy Country director for Kenya / Somalia
- Take the lead in the development, drafting and consolidation of project proposals and fundraising documents in liaison with ACTED HQ Project Development Department and other stakeholders
4. External Communication
- Define the main target groups, activities, resources and partnerships needed;
- Ensure continuum of PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring ACTED in the media ;
- Provide ACTED Global with full information on projects whenever needed.
- Participate in ACTED Global communication strategy by providing regular informal updates on projects, by sending pictures and articles on projects progress and/or specific events for ACTED Newsletter and Annual Report.
IV. Qualifications:
- Postgraduate diploma in International Development and (or) relevant Master’s level degree (anthropology, development studies, humanitarian aid, sociology);
- Fluency in written and spoken English
- Proficiency in written and spoken English
- Strong writing abilities and analytical skills
- Skills in political sciences or international relations
- Ability to work efficiently under pressure
- Previous experience in the humanitarian field, proposals development, and donor relations are required
- Previous experience abroad is required
V. Conditions:
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
VI. Submission of applications:
Please
send, in English, your cover letter, CV, and three references to jobs@acted.org
Ref:
PDM/KEN/SA
ACTED
Att: Human
Resources Department
33, rue
Godot de Mauroy
75009 Paris
France
Fax. + 33
(0) 1 42 65 33 46
