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Head of Administration Job in Kenya

Head of Administration
Our client seeks a hard-working, detail-oriented, multi-tasker to join our growing team in the critical role of Head of Administration.

The right person for this position is someone who is extremely organized and finds joy in quickly solving problems and serving others.

Additionally, you’ll be adaptable to a fast-moving environment, with good interpersonal and communication skills.

Even though you’re a high-performer, you’ll be happy to help out with the smaller tasks when necessary. Finally, you’ll be a team-player with great integrity.

It’s worth noting this is a start-up environment, so staff members will be expected to do whatever it takes to get things done, which may include atypical hours.

This is a job for someone who wants to work hard to grow professionally with us and quickly take on more responsibility.

  • Academic: Preferred but not essential: Undergraduate degree in Business, Operations, Accounting or Finance.
  • Experience: 3+ years in high-performing professional environments, ideally within high growth businesses
  • Other: 1+ year managing financial systems for a demanding organization
  • Outstanding attention to detail and exception organisational skills
  • Previous demonstration of persistence and utilizing networks to get tasks done
  • Experience with basic accounting and financial compliance and controls
  • High degree of proficiency with MS Excel, QuickBooks and other relevant software
  • Strong knowledge of financial rules and regulations in Kenya and a track record of establishing efficient systems to comply with these
  • Ability to adapt to a fast-moving, challenging environment and to learn rapidly
  • A team player with outstanding integrity

Duties and Responsibilities
  • Using a range of office software, including email, spreadsheets and Google Docs
  • Developing, implementing, and maintaining administrative and financial systems, such as expense management
  • Liaising with the external accountants on a regular basis to ensure compliance of VAT and other accounting regulations
  • Conducting monthly bank account reconciliations and balancing office budgets, analyzing variances & initiating corrective actions
  • Maintaining office efficiency by setting up recurring payments with suppliers and overseeing equipment and training supplies procurement
  • Sourcing physical space and negotiating leases for our growing company
  • Maintaining the condition of the office and arranging for necessary repairs
  • Arranging travel, meetings and appointments when needed
  • Implementing and promoting office policies and ensuring these are observed
  • Identify, analyze, and implement potential cost-saving solutions for the organization
  • Ensure compliance with financial procedures by all staff, conducting effective communication and short training as needed
  • Contributing to team efforts in every way possible

Other details
  • Competitive package commensurate with experience.


If you fit the above portfolio kindly send your applications to not later than 11th July 2014.

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