Summary: The ideal candidate will have prior
experience supporting senior management
or executive level teams in preferably property management in real
estate industry
Position Title: Administrative Assistant
Reports To: Property Manager
Key Responsibilities
- Knowledge and experience in managing Hotel Management front office system(Novacom) in regards to clients bookings and inquiries will be added advantage
- Creating, modifying and managing all administration files in the office. Implement a proper, current and relevant record management system
- Attend meetings/minutes taking as need be
- Supplier procurement and correspondence on office suppliers. Working with team to make sure repairs and maintenance orders and deliveries are made on time
- Stationary management and administration
- Manage office physical space – layout, repairs & maintenance, key custodian of office keys
- Report on performance by producing monthly administration reports
- Handling of clients invoicing and billings
- Responsible for receiving guests and offering excellent customer service
- Respond to external inquiries and complaints
- Manage the office administration mail
- Handling of daily telephone logs telephone calls i.e. directing to respective personnel
- Any other duties as assigned by senior personnel
Knowledge & Experience Required
- A Diploma in Secretarial studies or Business Administration from a reputable institution.
- 3 years working experience in a busy front office position
- Proactive, result-oriented team player
- Good communication and interpersonal skills.
- Good planning and organizing skills with attention to detail.
How to apply:
Send your
application including a cover letter demonstrating why you are the most suited
for this role, a detailed CV highlighting relevant experience, details of
current and expected salary, a daytime phone contact, email address, and the
names of three professional referees by close of business Wednesday 25th June
2014.
Adept
Systems
Management
Consultants
P O Box
6416,
Nairobi,
GPO 00100
Email: recruit@adeptsystems.co.ke
Only short
listed candidates will be contacted.
Please note
that we do not charge fees for receiving or processing job applications.
