The Institute for Education in
Democracy (IED) is a non-partisan non-profit making Non - Governmental
Organization (NGO) which promotes democracy through the Electoral Processes and
Institutions of Democracy, Civic Engagement and Flames of Democracy, Research,
Documentation and Dissemination, Consultancy Programmes in Kenya and the Africa
region.
Vacancy: Administration and Finance Officer
The Position: The holder of this position reports to the
Executive Director and responsible for the overall implementation of the
administration and finance functions of the Institute.
Main Duties
·
Implements financial policies and
procedures in accordance with IED and donor requirements
·
Preparation and administration of
budgets
·
Develops reporting formats to aid in
grant management, operations and reporting
·
Produces regular financial statements
so that the Executive Director and the Board of Directors have adequate
information for decision making
·
Provides advice in purchasing and
procurement of goods and services
·
Provides leadership to support staff,
allocates duties, inculcates in them IED values, ensures high productivity
·
Co-ordinates staff training needs,
advice and assist the Executive Director in personnel/HR issues
·
In charge of logistics and fixed
assets management, ensuring proper insurance and utilization
·
Ensures the overall security of IED and
serves as the duty officer of the institute
·
Manages payroll, statutory deductions
and returns
·
Prepares and presents annual
accounts, co-ordinates and facilitates audits
·
Reviews internal controls of the
organization
·
Assists the Executive Director in
managing cash flow
·
Manages all bank accounts and bank
relations
·
Performs any other relevant duties as
assigned by the Executive Director
Qualifications and Competencies
·
A Bachelor’s Degree in Commerce or
Business Administration from a recognized institution of higher learning
·
CPA finalist
·
Master’s degree or other post
graduate qualifications is an added advantage
·
At least four years’ hands-on
experience in a senior position in a non-governmental organization or
institution dealing with electoral and governance issues
·
Demonstrable management skills and
leadership qualities
·
Well organized and of impeccable
integrity
·
Experience and skills in planning,
implementing, monitoring and evaluating programmes and projects based on results
based performance management
·
Proficiency in Ms Word, Ms Excel and
Pastel Accounting software
·
Excellent communication, report
writing, analytical, training and presentation skills
·
Demonstrate ability to work
independently and as part of team leadership and competence in work performance
and results
An attractive remuneration package is
offered.
If you meet the requirements for the
position, kindly write to the undersigned, enclosing an application letter,
detailed curriculum vitae with 3 professional references, current remuneration,
salary expectations and a daytime contact.
Applications marked ‘Administration
and Finance Officer’ should be addressed to:
The Executive Director,
Institute for Education in Democracy.
The closing date for applications is
27th June 2014 at 5 pm. and hand delivered
or sent by courier
or P.O. Box 43874-00100, GPO.
Nairobi.
Copies of sent applications MUST be
e-mailed toied@iedafrica.org
Only short listed candidates will be
contacted for interviews.
IED recruitment policy addresses
itself to the core values of best practice, diversity and equality.
Those who attempt to canvass will be
disqualified from the process.
