Department: Finance
Job Location: Nairobi
Job Title: Accounts
Intern
Checks
transactions to locate and resolve discrepancies.
Applies a
working knowledge of applicable laws and regulations and policies governing the
business
General Duties
- Record, classify, and summarize accounting transactions.
- Compile various documents, verify their accuracy, and authorize payments in accordance with established procedures.
- Assemble documents for computer input, verifying accuracy of itemized charges, account numbers, and total costs.
- Assist with entering collections from debtors and payments to creditors.
- Update all payroll accounts in QuickBooks/pastel.
- Select correct accounts; posts, verify, and balance debit and credit entries.
- Reconcile accounts and assist in the compilation of accurate financial reports.
- Apply a working knowledge of applicable laws and regulations; verify documents for completeness and compliance with government and private agencies.
- Maintain records through filing, retrieval, retention, storage, compilation, coding, updating, and purging.
- Respond to inquiries. Check accounting transactions to locate and resolve discrepancies.
- Use various software applications, such as MS Excel and QuickBooks to assemble, manipulate and/or format data and/or reports.
- Prepares VAT returns under the Business Manager’s supervision
- Updates the Daily Cash Position with all the payment vouchers, petty cash transactions and reconciles to actual petty cash on a daily basis
- Ensures all recurrent payments like telephone bills, Internet renewal, airtime, meal payments etc. are made in time
- Receives bills from suppliers and enters then accurately into the company’s accounting software.
- Prepares Purchase Orders for major suppliers.
- Accurately enters all payment vouchers in the accounting system.
- Ensures there is proper supporting documentation for all payment vouchers and ensures proper filing
- Responsible for the Office Safe - in charge of office safe keys, cash, original company documents & cheque books stored in the safe.
- Responsible for all in-house cash transactions including payments & reconciliation of all cash kept in the safe.
- Prepare invoices to clients by the 5th of every month and ensure timely delivery to clients.
- Obtain from payroll and reconcile the monthly NSSF and PAYE,NHIF schedules by the 4th of every month.
- Accurately post customer payments in the financial accounting software i.e. payments from clients, advance recoveries and bounced salaries.
- Reconcile WHT versus received payments and follow with clients to obtain withholding tax certificates.
- Assist with reconciliation of customer statements and balances.
- Assist with preparing working papers for audits.
- Assist with daily updates of the DCP.
- Assist with inquiries in the absence of the financial accountant.
- Will perform other duties assigned by the management team
Skills Required
- Personal integrity is a MUST as this role involves handling cash and confidential company information.
- High levels of commitment, energy and flexibility.
- Knowledge of Pastel is a MUST
- Time management is key to this role as there are so many tasks to juggle and deadlines to meet.
- Individual has to be detail oriented as there are several spread sheets used in compiling and manipulation of data.
- Strong Oral and written communication skills
- Strong negotiation skills
- Quick decision making
- Works well independently without waiting for direction.
Education and Experience
Required: Bachelor’s Degree in Accounting or
Finance or related field
Technology Skills
- Proficient in QuickBooks or related accounting software package, plus experience in using Microsoft windows and office applications, including Word excel and power point.
Please send
your CV to recruitmentKE@nftconsult.com
by 15th May 2014