Executive Assistant
Industry: NGO
Location: Nairobi
Salary: KShs 80,000 - 120,000 Gross
They seek
to hire a polished Executive Assistant
Duties & Responsibilities
- Ensure smooth operation of Director’s office,
- Managing an extremely active and dynamic calendar of meetings and official appointments
- Arranging complex and detailed travel plans, itineraries, and agendas.
- Compiling documents for travel-related meetings
- Coordinating activities, such as conferences, field visits, workshops
- Other tasks that facilitate the director’s ability to effectively lead the organization
- Adaptable to the changing requirements and the influx of various requests from leadership
- Work closely and effectively with the director to keep her well informed of upcoming commitments and responsibilities
- Following up appropriately and keeping the director updated
- Prepare agenda in advance; assist and provide research/background information, content development, and creation of presentations.
- Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
- Coordinate meetings and take meeting notes.
- Manage the daily schedule of the director, ensuring that she knows her schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary.
- Compose correspondence/reports for the director and/or executive teams
- Manage external contacts for director, proactively understanding who they are, which are priority contacts and keeping track of periodic communication needed for priority contacts.
- Anticipate the director needs and proactively bring together appropriate people and resources to support these needs.
- Plan and coordinate all aspects of leadership meetings
- Perform liaison services on behalf to donors, Government Officials, other relevant partners
- Review correspondence (mail and email) addressed to the director and take the appropriate follow-up actions as required.
- Must abide by the policies and procedures of the organisation
- Adhere to the organization’s compliance system and understand organizational policies and
- Procedures necessary to ensure appropriate decision-making protocols are followed.
- Handle confidential information in a professional and discreet manner.
Qualifications & Skills
- Degree in Business Administration/ Office Management or related field
- Minimum of 5 years’ experience as a Executive Assistant preferably for a senior level Manager
- He/she should have experience working in a highly confidential office
- High level integrity
- He/she should be born again and have high moral principles.
- Keen attention to detail, ability to exercise initiative, and work independently
- Must be more than 30 years.
- Exceptional Skills in IT
- Highly developed organizational skills
- Excellent communication skills, both verbal and written
- Well-presented and good etiquette
- Meticulous and thorough nature
- An ability to work to tight deadlines
- Loyalty and a high level of confidentiality
- Proven experience in office management
If you are
up to the challenge, posses the necessary qualification and experience, please
send your CV only quoting the job title on the email subject (Executive
Assistant Ksh 80-100K Gross) to jobs@corporatestaffing.co.ke
before 31st May 2014
Kindly
indicate Current/Last salary on your CV
N.B: We do not charge any fee for
receiving your CV nor for interviewing.
Only
candidates short-listed for interview will be contacted.
