Zinduka
Afrika is Non- governmental Organization (NGO) has a job opportunity of an
Administrative Assistant for her office in Mpeketoni, Lamu County.
Position: Administrative
Assistant
Reporting To: Administration and HR
Manager
Key Duties and Responsibilities
- Welcome / Receive visitors relating to work, receive and file incoming letters, and receiving telephone calls and transferring them to the appropriate staff.
- Supply and manage office equipments, machines or properties to office and kitchen utilities.
- Schedule meetings / calendar events and remind the relevant persons on the meetings and specifically organize and maintain diary for the office and make appointments appropriately.
- Support administrative department, maintain a safe and secure work environment, and maintain good working relationships with all relevant partners and departments.
- File and retrieve organizational documents, records and reports. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
- Set up and coordinate meetings and conferences and take notes or dictation at Meetings or to provide general assistance during presentations.
- Offer administrative support to the project and support in travel arrangements for staff, board and volunteers
- Prepare and Submit monthly, quarterly and any other relevant report as requested by the organization.
Qualifications
- Diploma in Administration, Public relations, or related field.
- Two years experience working with an NGO.
Key Skills
- Communication skills
- Customer care and public relations
- Office management skills
- Computer skills
- Interpersonal skills.
Applications
with detailed Cover letter and CV giving three referees should be sent to the
Administration and Human Resource Manager, Zinduka Afrika or sent to zinduka.afrika@gmail.com before 21st
of May, 2014
Only the
shortlisted candidates will be contacted