United
Nations Educational, Scientific and Cultural Organization (UNESCO) contributes
to peace and human development in an era of globalization by furthering
international cooperation through its programmes in education, sciences,
culture and communication.
Post title: Culture
Progamme Assistant
Unit: Culture Sector
Duty station: UNESCO Office in
Nairobi
Grade and Type of Contract: L-5 (CLT/PAST) – 8-9 months with
possibility of renewal
Closing date: Thursday, 17 March
2013
Purpose of post: Under the overall direction of the
Director of the UNESCO Regional Office for Eastern Africa (hereafter referred
to as the UNESCO Nairobi Office), and the direct supervision of the Programme
Specialist for Culture, the incumbent will serve as Culture Programme Assistant
to provide broad based support to the Nairobi office culture unit in projects
and activities carried out throughout the 13 countries in East Africa (both
Anglophone and francophone) with which the office deals.
Responsibilities
1. Assist
with the preparation and the follow-up of contracts on the basis of the
documents provided by programme specialists (input in SharePoint and internal
on-line systems), draft amendments, liaise with the contractors, prepare
dossiers for payments, etc.
2. Assist
with the creation, review and delivery of documents (correspondence, memos, reports,
etc.), liaise with central services for translation, printing, etc.
Conduct
research, collect and compile information, prepare presentations (MS Power
Point).
3.
Budgetary and financial follow-up: regular updates on the expenditure carried
out on the basis of the project documents; participation in the development of
financial reports, preparation and follow-up of the budget revision requests.
4. Assist
with the organization and coordination of missions and meetings (workshops,
conferences, travel arrangements for staff and participants, and other).
Prepare
working documents, logistical support, communicate with the participants and
participate in meetings with or on behalf of the programme specialist if
needed.
5. Perform
other duties as may be required by the Culture Unit.
Profile
Education:
- At least a University undegraduate diploma.
- Any training in project management is desirable.
Experience:
- Good knowledge of the UN system - at least 5 years of experience supporting project implementation activities within the UN system.
- Good knowledge and experience with software such as Power Point, MS Word, MS Excel.
- Excellent organisational skills – ability to foresee possible project implementation challenges in time to propose solutions and avoid delays.
- Fluency in English and in French (writing, reading).
How to Apply
Candidates
send their applications to nairobi.recruitment@unesco.org
(under the subject line, please mention ‘Application for the post of Culture
programme assistant.’
The
application should consist of Curriculum Vitae, a most recent photograph and a
covering letter explaining your suitability and motivation for the post.
UNESCO is
committed to gender equality in its programming and to gender parity within the
Organization.
Therefore,
women candidates are strongly encouraged to apply.