The Finance
department is crucial to the stability and growth of Tachicom - Kenya.
Post: Finance
and Administration Intern
Accountable to: Finance and Administration
Department
Key Relationships: Head of Finance; Head of Business
Development
Primary Purpose:
- To provide an effective and efficient administration service to all internal and external customers with empathy and professionalism.
- Regularly review resources i.e. petty cash, stationery, cleaning, meeting and training rooms and catering supplies.
- Manage reception and the telephone system with professionalism and promptness.
- Provides financial information to management by researching and analyzing accounting data; preparing reports
Principal Objectives:
- Respond efficiently and effectively to all enquiries.
- Maintain integrity of inward and outward correspondence and filing systems.
- Actively support and assist all co-workers with a quality administrative service.
- To communicate internal/external events and/or meetings in a timely fashion.
- To manage all filing requirements.
- To undertake special projects as directed.
Finance duties
- Assist in the preparation of financial books.
- Record and document financial transactions.
- Recommends financial actions by analyzing accounting options.
- Maintain petty cash
- Audit internal financial transactions
Bank Reconciliations.
- Maintains financial security by following internal controls.
- Prepares payments by verifying documentation, and requesting disbursements.
- Filing of statutory requirements
- Financial reporting Contributes to team effort by accomplishing related results as needed.
Administration duties
- Relieve management of administrative detail, all projects
- Coordinate work flow
- Update and follow up delegated tasks to ensure progress to deadlines
- Take initiative in manager’s absence
- Keep projects on schedule
- Maintain procedures manual to ensure consistent performance of routines
- Handle all inquiries within capacity
- Handle calls while making call backs
- Schedule appointment and meetings
- Writing of minutes
Communication
- Compose correspondence/reports for own or manager’s signature
- Arrange essential mail in priority action order for the manager
- Check deadlines on incoming requests and put preliminary work in play
- Research, draft or abstract reports
- Prepare and control administrative budgets
Desired Skills/Qualifications:
- Business Administration / Finance Degree
- Knowledge of computerised accounting system such as SAGE, Quick books is an added advantage
- Proficient use of Microsoft office applications
- Excellent organizational skills
- Good command of Language
- Reporting Skills,
- Attention to Detail,
- Deadline-Oriented,
- Confidentiality, Time Management, Data Entry Management, General Math Skills
Additional Information:
a) The
internship period will be for a period of three months renewable based on
performance where terms will be reviewed.
b) The
internee will take care of transport and other personal expenses during the
period
c) Costs
incurred during official assignments will be catered for by the firm
To apply:
Subject of email to clearly
indicate: Finance
and Administration Internship
Send
application letter and CV to the address: vacancies@tachicom-kenya.com
NB/ Late
applications would not be considered.
