Organization: Adeso, African
Development Solutions
Position Title: Field Operations Assistant
Reporting to: Operations Manager –
REGAL IR
Working with: REGAL IR Program
teams, Adeso HQ team.
Duration: 1 year, renewable
Starting date: Immediate
Starting Salary (Gross): Kshs.82,745.00 plus other
competitive benefits
Organizational Context: Adeso is an expanding and vibrant
African based international development and humanitarian organization.
At Adeso,
we work with African communities who are yet to realize their full potential;
working inside these communities to create environments in which Africans can
thrive. Our belief that economic, social and environmental security is the
bedrock of a healthy community drives the nature and intent of our programming.
We work to
prevent and overcome situations that adversely affect community well-being by:
reinvigorating the economy, developing skills for life and work, providing
humanitarian aid, and influencing policy.
For the
past 20 years we have strengthened rural livelihoods through environmental
awareness, training, technology transfer and innovative humanitarian projects
in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso
has programs in Somalia, Kenya and South Sudan.
Adeso is an
exciting and dynamic organization experiencing managed rapid growth. It offers
sound employment conditions with opportunities for personal growth and
development.
Project Summary: Resilience and Economic Growth in
Arid Lands-Improving Resilience (REGAL-IR) is a 5-year program sponsored by
USAID/Kenya and Feed the Future (Ftf) to reduce hunger and poverty, increase
social stability and build strong foundations for economic growth amongst
pastoralists and transitioning pastoralists in Kenya’s arid and semi-arid lands
(ASALs).
The program
is designed to empower communities to take charge of their development and to
strengthen their capacity to select, design, implement and monitor activities
toward increasing their social, economic, and environmental resilience to
natural and human-induced shocks.
REGAL-IR is
led by Adeso and is implemented by a consortium of partners.
An
intensive community engagement process - Participatory Learning, Planning and
Action (PLPA) - guides program implementation in six thematic areas including
diversifying livelihoods, improving value chain inclusiveness, natural resource
management, conflict management and mitigation, disaster risk reduction, and
improving nutrition.
REGAL-IR is
based in Isiolo Town and implements in Isiolo, Garissa, Wajir, Marsabit, and
Turkana Counties.
Position Summary: The successful candidate will
responsible for day to day running of the field office, receiving guests,
giving administrative, HR, logistical and security oversight of the operations
of the field office. You will be required to support the programs team in
operational support areas listed below;
Position Purpose
1. Field
office administrative operations
2. Basic HR
support
3.
Logistical support services
4. Security
focal point
Specific Roles and Responsibilities
- HR/Administrative Result Area
- Maintain basic HR filling for staff and temporary hires
- Liaise with HR in Isiolo on temporary staff contracts and ensure appropriate documentation.
- Ensure timely submission of timesheet and confirm accuracy of all timesheets before submit to the Human Resource officer.
- Receive requests and prepare accommodation/travel for visiting staff & guests
- Ensure smooth running of the field office and Guest houses
- Ensure travel/accommodation requests are sent to relevant offices
- Follow up on payments of office utilities, rent, water & electricity etc
- Day to day supervision of the driver, office guards, & cook/cleaner.
- Maintain the office store, and record all movement of stocks.
- Responsible for the management of the office facilities at the county
Logistical Result areas
- Collection of quotations for purchase of goods and services
- Lead in the procurement of office and guesthouse supplies
- Ensure the maintenance of the office vehicle
- Follow up on the safe use of office motorbikes
- Act as the security focal points in county and periodically prepare security reports.
Security result areas
- Act as the county security focal point, disseminating periodic security updates
- Liaise with other organizations in the county for security information sharing
- Perform radio communication checks for teams in the field
- Give security briefs to visiting guests/staff
Skills and Qualifications
- Diploma in Business management, Logistics management or related studies.
- Fully computer literate, good knowledge of MS Office applications
- Basic knowledge of county security context
- 3 yrs experience in similar or related position.
- Good knowledge of the area/local residents preferable
Application Process
This is a
challenging opportunity for a dedicated and highly motivated professional.
If you
would like to join this dynamic team, please submit your application to jobs@adesoafrica.org quoting the
position in the email subject matter, by Friday 11th April, 2014.
Each
application should be addressed to the Human Resource Officer-REGAL IR and
include the following: An updated CV; and and application letter which should
include cover letter, remuneration requirements and contact information for
three work-related referees.
Applications
not including all of the above information will not be reviewed.
Only
short-listed candidates will be contacted.
Adeso is an
equal opportunity employer and female candidates are strongly encouraged to
apply.