Our client,
a medium sized law firm in Nairobi is seeking to recruit a dynamic and
proactive Administrative
Manager with the relevant skills and ability.
Job Ref: MMC/050314
Key Duties and Responsibilities
Based in Nairobi and reporting to
the Managing Partner, the individual will have the following responsibilities;
- Handling all human resource processes of the firm, including recruitment and induction of staff, maintaining HR records, monitoring staff performance and facilitating appropriate development programs, carrying out performance appraisals and development review processes.
- Working with departmental heads to ensure that the administrative support and services are well coordinated and provided in a cost effective and sustainable way.
- Planning, scheduling, allocating and coordinating departmental activities, events, and services.
- Help in managing Advocates’ schedules of official activities and appointments.
- Responding to a wide variety of inquiries for providing information and/or direction as may be required.
- Procurement of maintenance services and equipment through well negotiated deals to save costs to the organization.
- Ensuring high standards of clean, tidy and conducive working environment and guarantee warm, friendly reception of clients and visitors, and directing them accordingly.
- Compiling of responsive tender documentation, expressions of interest, and any other applications the firm makes, ensuring strict adherence to deadlines as well as documentation requirements.
Specific Key Accountabilities
The person
must be able to work independently, plan, and prioritize their workload.
They must
equally be able to plan, prioritize and authorize expenditure relating to
administrative projects.
Personal Profile
- Educated to degree (bachelor’s degree in business related field is preferred) or higher diploma levels
- Computer skills and knowledge of MS-Office suite (excel, access, word, outlook and use of internet)
- Proven experience of effective supervision, delegation, motivation and support of staff
- Proven experience of providing or overseeing successful administrative support and office systems within a busy organization
- Experience of negotiating with external suppliers to secure the best deals
- Experience of clerical and administrative procedures and systems such as filing and record keeping
- A minimum of 3 years in a similar position.
General Attributes
- Able to work odd hours
- Proactive with excellent problem assessment and resolving approach, and result oriented
- Able to work methodically, accurately and neatly, and attentive to details and accuracy
- Neat personal appearance
- Ability to form good working relationships with a wide range of groups and individuals
- Self-motivated and able to work unsupervised and on own initiative
- Exhibits high levels of professionalism, strong public relations and interpersonal skills
- Fluent in English and Swahili
To Apply
Send your
application complete with CV and Testimonials in confidence to the email
address shown below, with details of your experience, present position, gross
salary, day/evening telephone numbers
Applications
must quote the Job reference number.
NB: Only
shortlisted candidates will be contacted.
Email: recruitment@masmecltd.com