Administrative Assistant Job in Nairobi Kenya

Job Title: Administration Assistant

Reference: AA_2014

Recruiter: Altima Africa Ltd

Contract: Permanent

Location: Nairobi

Available: ASAP

Profile Introduction: Our Client, a leading Insurance Company in East Africa is seeking to recruit a self driven individual to the Administrative Assistant - Reporting to the General Manager (Operations)

Minimum Requirements
  • University Graduate;
  • Have at least 2 years work experience in Office Administration Work;
  • Be proficient in MS Word, Excel and PowerPoint
  • Excellent verbal and written communication skills;

Job Specification
  • Receive and respond to all incoming calls for the department and maintain detailed records of all the issues, especially those not addressed satisfactorily;
  • Attend to all incoming clients and refer them on who should assist;
  • Prepare general correspondence i.e memos requesting for cheques and follow-up with finance for payment
  • Collect all incoming mail from the mailroom and distribute for further action;
  • Organize departmental meetings and ensure minutes of the meeting are sent to the departmental members on time;
  • Maintain the Head of Department’s diary and book appointments as well as travel arrangements for the HOD;
  • Manage departmental stationery re-order levels and request for departmental equipment’s when need arises including branches (Brochures);
  • Maintain Departmental cleanliness and tidiness;
  • Assist in compiling monthly/quarterly report
  • Assist in compiling and maintaining departmental leave days;
  • Ensure all machinery are operational i.e. printers, extensions
  • Maintain departmental files so that information is easily accessed;
  • Perform other duties as instructed by Management;

Competencies
  • Excellent communication skills;
  • Reliable and Dependable;
  • Honesty;
  • Great Interpersonal Skills;
  • Speed and Accuracy;
  • Customer Focused;

How to Apply   

If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm 31st March 2014

Please note that only qualified candidates will be contacted


Our client is an Equal Opportunity Employer