Personal Assistant
Typical work activities
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organising and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Taking dictation and minutes;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Organising and attending meetings and ensuring the manager is well prepared for meetings;
- Liaising with clients, suppliers and other staff.
- Carrying out specific projects and research;
- Responsibility for accounts and budgets;
- Taking on some of the manager's responsibilities and working more closely with management;
- Deputising for the manager, making decisions and delegating work to others in the manager's absence;
- Being involved in decision-making processes.
- Closing deals on behalf of the management
Skills and Qualifications:
- Bachelor’s Degree in Business Administration or Management
- 5 years experience working as a personal assistant or executive assistant
- Ability to work in a pressure filled environment
- Excellent verbal and written communications
- Time Management
- Excellent organization skills
- Presentable
- Good presentation skills
Email CV
and salary requirements to recruitment@odumont.com
with “Personal Assistant” in the subject line.
