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Office Assistant Job in Nairobi Kenya

Food and Agriculture Organization of the United Nations
Vacancy Announcement No: FAO/09/2014

Issued on: 30th Jan 2013   

Deadline for Application: 12th Feb 2014   

Position Title: Office Assistant (Logistics)

Grade Level: SC-1

Contract Type: National Personnel Project   

Duty Station: Nairobi 

Organizational Unit: FAO-Somalia

Duration: 3 Months, with possible extension

Eligible Candidates: Kenyans

Anticipated start date: Immediately

General Description of task(s) and objectives to be achieved

  • Under the overall guidance of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Finance Officer/  Logistics Officer, the incumbent will;
  • Assist Logistics Assistant in various warehouse operations (receiving materials, inspection of newly arrived materials, issue verification shelving e.t.c) and support lading and off-loading of all inputs.
  • Place and arrange stores and equipment according to established BIN location.
  • Request, monitor and keep records of all expendables for the office.
  • Prepare Tax exemption documents.
  • Manage and monitor overtime for drivers
  • Manage and update fuel usage of official vehicles
  • Prepare and update  the Inventory Quantity Report and Prepare and update the Fixed Assets Register
  • Undertake in the general function of the office administration as may be required
  • Assist Administrative/finance/HR/Logistics staff make photocopies, binding documents, filing of documents, open doors for visitors etc.
  • Perform any other related duties as required

Key Performance Indicators

Minimum Requirements

Education: Secondary school education. Or equivalent commercial school. Bachelor’s Degree in Finance, Accounting or Commerce will be an Advantage.

Work Experience: Two years of clerical, administrative or logistics experience Preferably in the NGOs or in the UN.

Languages: Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language (Kiswahili) is required.

IT Skills:
  • Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc.
  • Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format.

Office Management Skills:
  • Systematic, well structured and efficient approach to work assignments.
  • Analytical ability, accuracy and consistency.
  • Exercise diligence and care in dealing with records and expenditures.
  • Interpersonal Communications and Teamwork Skills:
  • The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment.

Tact and courtesy.
  • Ability to establish and maintain effective working relationships with people of different national and cultural background.

To Apply:

Send your application to:
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/09/2014 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available  

E-mail is the preferred means of receipt and the application should be sent to  

Applications must be received by the deadline.

Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.

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