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Finance Manager / Finance & HR Manager Job in Kenya (KShs 150K - 200K)

Job Title: Finance Manager / Finance & HR Manager

Salary: 150,000 - 200,000

Responsible to: Executive Director

Responsible for: Accounting and payroll processes functions

Job Purpose: To undertake the day to day management of company's financial accounting and payroll processes with direct line management and responsibility.

The day-to-day management of HR functions is an optional additional role alongside that of being Finance Manager.

General Job description

  • The role is varied and the candidate will be able to work on multiple tasks at any one time, which will involve the following areas:
  • Management of all Bank accounts
  • Cash flow planning and monthly Bank Reconciliations
  • Management of all income and expenditure processes including invoicing, credit control, outgoing payments
  • Management accounts vs budget
  • Quarterly budget management / setting.
  • Rolling forecasts for next financial year
  • Monthly Payroll & PAYE other Payroll deductions. Year end PAYE and all aspects of  PAYE as it affects.
  • Quarterly VAT Return and all aspects of  VAT.
  • Year End Management and Statutory Accounts including Auditors liaison
  • Quarterly Trustees financial reporting.
  • Other aspects of Governance including Annual Returns and other updates. Compliance with Corporate and legal requirements
  • Management of Company Insurance
  • Finance support for tenders
  • Management of all HR processes ensuring compliance with Trust policies and giving support to ED on policy development
  • Primary Task 1: Management of financial & management accounting functions
  • Ensure that all finances are properly administered and monitored, with adequate internal controls and compliance with Charity Commission requirements
  • Management of all bank accounts including authorized signatories and monitoring cash flow requirements. Carrying out monthly bank reconciliations
  • Management of all expenditure and payments processes ensuring operation of controls over authorization and compliance with company policies and other requirements for expenses
  • Management of Quarterly VAT Return, VAT status of company activities and compliance with all requirements regarding VAT.
  • Preparation of Monthly Management accounts, apportionment of cost recharges and overheads on a monthly basis, monitoring day-to-day financial control of projects accounts against budget, together with the appropriate line Managers.
  • Preparation of annual budgets for review and approval by the Executive Director, on-going review and quarterly update of budget in conjunction with Line project Managers. Preparation and update of Rolling Forecasts for next financial year
  • Management of the company's accounting package ensuring updates are implemented.
  • Ensure that all company financial policies are adhered to and relevant financial regulations and controls are in place and in operation at all times.
  • Preparation of Annual Statutory Financial Accounts including liaison with Auditors.
  • Line management of the Finance Administrator ensuring duties carried out effectively reasonable workload carrying out supervisions on a regular basis

Primary Task 2: To manage the monthly payroll process
  • Responsible for the accurate and timely payment of salaries and wages to all employees and contractors ensuring accurate costing to projects
  • Ensuring procedures for PAYE and Statutory Payments are fully complied with
  • Keeping abreast of all developments and legislation surrounding payroll, pensions and benefits.
  • Ensuring all legislation is implemented and adhered to by company.
  • Liaising with IT where necessary to ensure system changes are implemented
  • Undertaking year-end procedures.
  • Responsible for the implementation of annual pay awards.
  • Responsible for resolving all pay queries, correction of errors, costing adjustments etc.
  • Responsible for ensuring all statutory and voluntary payroll deductions are paid to appropriate bodies in a timely manner.
Person Specification
  • Knowledge & Experience
  • Assessment Essential
Or desirable
  • Graduate in accounts or Finance
  • Professionally qualified as a member of ICPAK or, ACCA / CIMA or equivalent with relevant financial experience and proven management skills at senior management level of more than 5YRS years.
  • Formal management qualification
  • Knowledge of project management statutory reporting and operational compliance requirements.
  • Significant experience of using commonly used financial accounting packages
  • Strong ICT skills including MS Excel, Word and
  • PowerPoint, SAGE or Paxton accounting package.
  • Significant experience of Payroll, monthly and year-end requirements for PAYE Statutory Payments and other statutory compliance.
  • Good understanding of VAT issues.
  • Excellent communication skills with a proven track record of reporting to and working with Senior Management and in the area of financial reporting, budgeting and forecasting
  • Excellent planning and organisational skills with a proven track record at Senior Management level.
  • Excellent Line Management skills and ability to supervise and motivate support staff to work effectively
  • Excellent analytical skills and attention to detail, self motivation and the ability to work independently.
  • Experience in Youth, social care, health, &/or education.
  • Significant experience of developing and implementing company financial policies
  • Experience of HR administration ideally in a management role.
  • Familiarity with HR processes and policies.

Skills and Abilities
  • Results driven, proven track record in meeting deadlines, working under pressure and exceeding targets
  • Adaptability and flexibility to be able to respond to changing task requirements in an enthusiastic and positive way
  • Passionate, energetic and pro-active and a 'can do' attitude
  • Excellent communication skills - verbal, written and presentational - able to operate with diplomacy, tact and empathy

All applications to

FEMALE CANDIDATES are preferred for this role

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