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Administrative Assistant Job in Nairobi Kenya

The Association for the Physically Disabled of Kenya (APDK) is a local NGO providing comprehensive rehabilitation services with the aim of empowering persons with disabilities.

The APDK Nairobi branch, seeks to fill the following vacancy:

Workshop Administrative Assistant 

Duties include but are not limited to:

  • Maintain a detailed database of appliances issued to clients via various funds availed by donors to APDK.
  • To coordinate the generation of donor reports by maintaining up-to-date spread sheets on items donated to various needy clients thought our branch networks.
  • Maintain proper and up-to-date records of all clients sponsored through the Branch.
  • Work closely with the production department, stores and accounts to ensure Appliances produced and issued a duly recorded and invoiced before they leave the compound.
  • Review documents submitted for donor funding and confirm all necessary information is captured before final submission.
  • Delivery of professional customer service to internal and external customers.
  • Razing of quotations and sales orders for Production (SOP’s) for all customers.
  • Carrying out day to day administrative tasks and timely resolution of administrative challenges when they arise.
  • Maintaining of all official departmental records and data bases for reporting purposes.

  • A Diploma in Business Administration and Management (KNEC) or CPA part III.  A degree in Business Administration and Management or Accounting will be an added advantage.
  • Minimum 2 years’ experience as an administrative Assistant of in a Sales Role.
  • Knowledge of in the use of SAGE- Accounting Programe 
  • High Proficiency in the use of Excel spread sheets, Microsoft word, Access and outlook.
  • Ability to work beyond normal working hours, with minimum supervision and meet strict reporting deadlines.
  • Persons with physical challenges are encouraged to apply.

Only Hard Copy Applications will be accepted.

The application should include a CV with three professional references, Copies of academic Certificates and Transcripts, Current and expected remuneration.

To be submitted before 18th February 2014.

State the title of the Position you are applying for on the face of the envelope.

Email:  Applications will not be accepted, Canvasing will lead to automatic Disqualification

The Recruitment Committee
APDK – Nairobi Branch
Box 46747, 00100 Nairobi

Waiyaki Way, Opp. ABC Place

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