African Heritage Design
Administrative Secretary
Administrative
Secretary I - This is the entry level position title within this series.
Employees at this level are expected to perform a variety of receptionist
related duties, to perform other secretarial and clerical work, and to train
for the next higher level.
Major Duties:
Administrative Secretary I Duties:
- Receives incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel.
- Screens and greets visitors and ushers them into an administrative office
- Opens, sorts, and delivers mail within an administrative office.
- Types a variety of routine documents from handwritten drafts using WordPerfect 8.0 or higher.
- Proofreads typed materials for accuracy and correct punctuation, spelling, grammar, and legal citation (if necessary).
- Maintains conference room calendar, arranges meetings and conferences as requested.
- Maintains records and files.
- Maintains the copy room and equipment, and orders supplies.
- Assists in preparing large mailings as necessary.
- Provides clerical and procedural support as needed.
- Performs related duties as required.
Administrative Secretary II
Additional Duties:
- Responds to more complicated inquiries or requests for information or determines which requests should be handled by another staff person.
- Types more complicated documents or reports using word processing software. May prepare spreadsheets.
- Composes correspondence for supervisor's review and signature.
- Acts as liaison with other offices, departments and outside agencies.
- May be called on to provide secretarial assistance to other Department Heads.
- Performs special projects.
- Performs all of the duties of the lower level position title within this series as required.
Position Requirements:
Administrative Secretary I
Requirements:
- A High School diploma or the equivalent and four years of secretarial or administrative experience, or an equivalent combination of education and experience.
- Knowledge of clerical and office procedures.
- Good knowledge of English, grammar, spelling and punctuation.
- Ability to type accurately and proficiently.
- Ability to operate standard office equipment, including photocopier machines, calculators, adding machines, and personal computers and terminals.
- Ability to set up and maintain filing systems.
- Ability to work independently and follow oral and written instructions.
- Proficiency in use of WordPerfect for Windows 8.0 or higher.
Administrative Secretary II
Additional Requirements:
- A minimum of two years of experience as an Administrative Secretary I.
- Considerable knowledge of word processing and spreadsheet software.
- Working knowledge of administrative policies and procedures.
- Demonstrated ability to create reports and spreadsheets.
- Demonstrated ability to respond to a wide range of inquiries in a tactful and courteous manner.
- Demonstrated ability to perform duties with minimal supervision and to exercise greater judgment.
Remuneration: Negotiable
Office Assistant
Responsibilities
- Dispatch and delivery of mails.
- Maintenance of cleanliness in the office.
- Receiving and Sorting of mails.
- Attending to customers queries.
- Maintaining proper filing system in the office.
- Attending to all visitors with humility and directing them appropriately.
- Customer care services
Requirements
- KCSE mean grade of C plain or its equivalent
- Certificate in Business Administration or Management.
- Competent knowledge of office secretarial work.
- Excellent communication and social skills
- Basic knowledge of MS Word, Excel and Email application.
Remuneration: Negotiable
All
applicants should send their resumes and cover letters quoting the exact job
position to hr@africanheritage.co.ke