Position: Personal
Assistant
Industry: Finance
Location: Nairobi
Salary Range: Open according to experience
The ideal
candidates will work closely with senior managerial or directorial staff to
provide administrative support, usually on a one-to-one basis.
He/she will
help the manager to make the best use of their time by dealing with secretarial
and administrative tasks.
Key Duties and Responsibilities:
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority;
- Organizing and maintaining diaries and making appointments;
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
- Taking dictation and minutes;
- Carrying out background research and presenting findings;
- Producing documents, briefing papers, reports and presentations;
- Organizing and attending meetings and ensuring the manager is well prepared for meetings;
- Liaising with clients, suppliers and other staff.
Skills & Qualifications:
- Degree in Business Administration, Office Administration.
- 3 years working experience in a similar role.
- Excellent Short hand and audio typing skills.
- Excellent customer service and verbal communication skills.
- Excellent written and administrative skills.
To apply,
send your CV only to recruit@flexi-personnel.com
before Tuesday, 3rd December 2013.
Clearly
indicate the position applied for and minimum salary expectation on the subject
line.
