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Payables Accountant Job in Kenya

Job Description: Accountant - Payables

Reports to: Senior Accountant

Direct Reports: nil

Nature and Purpose: The purpose of this position is to plan and organize for timely and accurate payments to suppliers and other statutory payments, and to institute and uphold controls on expenses by receiving, processing, verifying, and reconciling invoices.

The person is expected to be of high integrity, mature and honest.

Key Responsibilities
  • Ensure payments are made to suppliers consistently, accurately and within credit terms. Verify invoices against contract terms and other agreements
  • Review transactions for completeness and accuracy including proper authorization for payment processing.
  • Prepare payment vouchers.
  • Set up, monitor and perform reconciliations and accruals on a monthly basis for major suppliers paid by standard voucher
  • Support the monthly accounting closing process to ensure accurate and timely financials.
  • Review accounting controls and processes, suggest improvements and help implement and support any changes.
  • Ensure all corporate and normal business and ethical standards are closely adhered to and correct any deviations encountered and ensure appropriate controls are administered.
  • Ensuring that all documentation relating to payments are in accordance with all regulations and maintain a very high level of vigilance
  • Answer supplier queries on invoices & payments
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Reconciles Accounts Payable on a monthly basis (including Down payment Requests)
  • Reconcile processed work by verifying entries and comparing system reports to balances.
  • Monitoring customer account details for non- payments, delayed payments and other irregularities
  • Prepare and disburse accounts payable checks and process and record invoices for timely and accurate payments.
  • Maintain the vendor/supplier files and monitor the accounts to ensure payments are up to date.
  • Ensure statutory cheques/payments are prepared and issued out on time to avoid penalties
  • Perform reconciliation for sampled balance sheets accounts
  • Perform analysis on fuel to ensure fuel is economically utilized and no fraud is done
  • Strong involvement in the physical receipt of deliveries by suppliers before being transferred to the store
  • Participate actively during stock taking
  • Filing of supplier invoices and vouchers and answering all queries relating to payables acclivity
  • Liaison with Credit control colleagues on cheque swap

Critical competencies

Personal Attributes
  • Attention to detail: shows strong concern for accuracy, detail and timeliness
  • Integrity and compliance : committed to high ethical standards and upholds policies
  • Flexibility : adapts comfortably to a wide variety of people and situations
  • Passion to service delivery.
  • Communication and Interpersonal Skills
  • Relationship building : works to build close relationships and teamwork with business managers in all departments
  • Presentation skills : communicates clearly and confidently by written and verbal means

Organisation and Leadership
  • Planning : organises time efficiently with the ability to prioritize
  • Organisation: keeps clear records and produces detailed action plans. Maintains reports and gives feed back on time
  • Monitoring and control: closely monitors performance and gives prompt feed back to internal contacts & management.

Application Process

Interested candidates are invited to strictly email their cover letter and CV, clearly detailing their current remuneration and expectations to before end of day 30th November 2013.

Only short listed candidates will be contacted

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